Associate Vice President for Advancement Services

Quinnipiac University; Hamden (CT); On-site; USD 120,000 - 180,000; Full time

Benefits offered by this job

Tuition remission

Inclusive culture

Job summary

Quinnipiac University seeks a strategic leader to serve as Associate Vice President for Advancement Services, overseeing systems, data, and processes powering fundraising and alumni engagement.

You will lead information systems, donor reporting, and research, ensuring data-informed decisions. The role emphasizes collaboration across Development & Alumni Affairs to advance fundraising goals and ensure compliance with CASE and IRS standards.

Qualifications

• 10+ years of experience in fundraising and alumni support services management including data/gift processing
• Expert knowledge of Colleague Advancement or a similar fundraising system
• High proficiency with query languages and database structures
• Ability to learn new systems and how they interface
• Experience with donor research and prospect management tools
• Strong Excel skills and data reporting capabilities
• Knowledge of CASE standards and IRS rules for charitable giving
• Excellent communication, analytical and problem-solving skills

Responsibilities

• Provide reporting and data needs as the department's primary systems/data analyst
• Lead database policies, system implementations, and data integrity efforts
• Oversee gift administration, reporting, and donor acknowledgments
• Manage donor relations and fund management, ensuring stewardship of gifts
• Support prospect management and track fundraising progress across stages
• Supervise data entry and document imaging staff and prioritize data projects
• Train staff in data system usage and troubleshooting

Skills

Leadership

Data analysis

Excel

Query languages

Communication

Collaboration

Education

Bachelor's degree

Master's degree

Tools

Colleague Advancement

Informer

UniQuery

Blackbaud Reeher

iModules

Gravyty

Job description

Overview

Quinnipiac University seeks a strategic, collaborative, and forward-thinking leader to serve as Associate Vice President for Advancement Services. Reporting to the Associate Vice President for University Development, you will play a critical role in strengthening the systems, processes, and insights that power Quinnipiac’s fundraising and engagement efforts.

Overview

Quinnipiac University seeks a strategic, collaborative, and forward-thinking leader to serve as Associate Vice President for Advancement Services. Reporting to the Associate Vice President for University Development, you will play a critical role in strengthening the systems, processes, and insights that power Quinnipiac’s fundraising and engagement efforts.

In this high-impact leadership position, you will develop and implement information systems, processes, reporting, and policies that enable data-informed decision-making and advance the goals of the Department of Development and Alumni Affairs. You will lead the acquisition, management, analysis, and strategic use of information to support both the department’s day-to-day operations and long-term priorities.

You will provide leadership and direction across a broad portfolio of advancement services functions, including information systems, database management, document imaging, gift administration and processing, reporting, prospect research and management, donor relations, and fund management. Through effective collaboration, innovation, and a commitment to service, you will help ensure that advancement professionals have the information, tools, and resources they need to build meaningful relationships and achieve ambitious fundraising goals.

About Quinnipiac

Quinnipiac University is a private, coeducational institution located 90 minutes north of New York City and two hours from Boston. The university currently has an enrollment of 9,700 students in more than 100-degree programs through its Schools of Business, Communications, Computing & Engineering, Education, Health Sciences, Law, Medicine, Nursing and the College of Arts & Sciences. Our 22 Division I teams have achieved remarkable success, boasting national and conference titles - including a 2023 NCAA national championship win in men's ice hockey, a trip to the Sweet 16 for our women's basketball team and NCAA Tournament appearances by many of our programs. The Quinnipiac University Poll is nationally recognized as a leader in public opinion research, and the university is consistently recognized by U.S. News & World Report and Princeton Review. The Wall Street Journal ranked Quinnipiac #51 among the best colleges in the nation, and second in Connecticut, for our exceptional graduation rate, salary impact, learning facilities, career preparation and learning opportunities.

The university is in the midst of program expansion and renewal for both traditional and adult learners, the development of innovative strategic partnerships, and recently opened South Quad with three state-of-the-art buildings.

As Quinnipiac grows, the university remains guided by the core values that define our community and shapes the experience of every student and employee.

• We are fiercely committed to ensuring every Bobcat thrives. We are a lifelong partner for every learner.
• We passionately care about our community. Everyone should feel welcome and valued.
• We boldly shape our university's future. We will forge a path of impact together.

These values are the foundation of who we are and reflect the Quinnipiac spirit found across our campuses. For more information, please visit qu.edu. Connect with Quinnipiac on Facebook, Instagram, YouTube, TikTok and X.

Responsibilities

• Provide for all Development & Alumni Affairs reporting and data needs by serving as the primary systems/data analyst for the department
• Acquire expert knowledge of all database structures, usages and interfaces in order to set policies for data entry and coding, provide leadership for all system implementations, conversions and updates, create systems to verify the integrity of the D&AA data, produce complex reports, and provide solutions for data-related issues as they arise
• Supervise staff in gift administration and processing. Ensure consistent, timely and accurate gift and pledge reporting and analysis for internal and external audiences and for reconciliation with the finance department. Provide data for surveys and oversee the production of donor lists, tax receipts, acknowledgements and reminders. Serve as the department’s expert on CASE standards and IRS policies related to charitable giving
• Oversee the donor research area and strategize how to best acquire information and complete research while also identifying and qualifying new prospects
• Oversee donor relations and fund management to ensure recognition, cultivation, and engagement of our donors and the proper stewardship of their gifts
• Work closely with prospect management staff to determine prospect assignments, track the movement of prospects through fundraising stages and provide data to help monitor fundraising progress
• Supervise data entry and document imaging staff. Prioritize and disseminate data projects as needed to assure timely updates to the D&AA database
• Train D&AA staff in the general usage of our data systems and train advancement services staff in advanced database functions. Assist staff with technical problems as needed

Education Requirements

• Bachelor's degree required
• Master's degree preferred

Qualifications

• 10+ years of experience in in the management of fundraising and alumni support services required that would include management of data/gift processing departments, research and prospect management and information services
• Expert knowledge of Colleague Advancement or a similar fundraising system
• High level of proficiency with query languages
• Excellent understanding of database files and structures
• Ability to quickly learn new systems and how they interface with one another
• Experience with Informer, UniQuery, Blackbaud Performance Management (Reeher), iModules, and Gravyty is a plus
• Advanced understanding of gift administration, processing and reporting
• Ability to create, balance and reconcile complex gift and campaign reports
• Full knowledge of CASE reporting standards and IRS rules as they apply to charitable giving
• Proficiency with Excel
• Experience using a variety of research tools.
• Excellent verbal and written communication skills
• Excellent organizational, analytical and problem-solving skills.
• Proven ability to collaborate effectively with individuals from varied backgrounds

Benefits

• We offer a comprehensive benefits package for full-time faculty and staff which includes tuition remission and a culture that is inclusive and driven by excellence.

Quinnipiac University is an equal opportunity employer and encourages applications from individuals of all backgrounds and experiences. We are committed to fostering an inclusive and respectful community.