Associate Training Specialist

Artech Information System LLC; Oceanside (CA); On-site; USD 50,000 - 70,000; Full time

Job summary

A leading IT staffing company is seeking an Associate Training Specialist in Oceanside, CA. This role includes managing GMP recordkeeping, coordinating LMS data entry, and conducting internal audits. Candidates should have a BA/BS degree and experience in a regulated environment, alongside exceptional organizational and communication skills. This position offers opportunities for professional growth and experience in a dynamic team setting.

Qualifications

• Required BA/BS degree and/or 3-5 years experience in business administration.
• Minimum one year experience in a regulated environment.
• Excellent organizational, written, and verbal communication skills.

Responsibilities

• Manage GMP Recordkeeping and Data Entry.
• Coordinate timely data entry of records into the LMS.
• Conduct periodic internal audits for compliance.

Skills

Proficient with Microsoft Word

Knowledge of Visio

Excellent organizational skills

Strong verbal communication skills

Customer service skills

Education

BA/BS degree

3-5 years business administration experience

Experience in a regulated environment

Tools

SAP reporting

Microsoft PowerPoint

FileMaker Pro

Job description

Artech is the 10th Largest IT Staffing Company in the US, according to Staffing Industry Analysts' 2012 annual report. Artech provides technical expertise to fill gaps in clients' immediate skill-sets availability, deliver emerging technology skill-sets, refresh existing skill base, allow for flexibility in project planning and execution phases, and provide budgeting/financial flexibility by offering contingent labor as a variable cost.

Job Description

Posting Title: Associate Training Specialist- 7219614

Location: Oceanside, CA 92056

Duration: 6+ Months (Possible Extension)

Client: Genentech.

Duties:

• GMP Recordkeeping, Data Entry and Filing
• Coordinate the pick up of records from drop locations around the facility.
• Coordinate timely data entry of records into the LMS and verify accuracy of work.
• Ensure completed forms are filed accurately and in a timely manner.
• Conduct periodic internal audits to ensure compliance with requirements
• Monitor the training request system (LNRS) for fulfillment to SLA
• Executing Training Programs in the LMS
• Be a backup to the Scheduling Coordinator by developing training events for courses and communicating events to employees.
• Recommend and lead improvements for streamlining business processes.
• Conduct training to support training programs
• Training and Application Support
• Support operations as a SAP LMS Super User
• Attend LMS Administrator update meetings; raise issues to the appropriate levels as necessary.
• Provide LMS training to new administrators and other Oceanside employees
• Use LMS reports and alternate reporting tools to prepare client status reports on a scheduled basis. Consult with clients on reporting needs and work with the LMS team to determine effective and efficient methods for reporting.
• Work with corporate IT and LMS groups to create advanced reporting capability
• Act as ENROLL administer to request access to Roche business systems
• Document established processes for use in conducting training for new administrators
• Develop and refine Work Instructions and SOPs in support of the Training Operations Team
• Work with Instructional Designers and SMEs to create and develop training program materials
• Support operations as a Technical Change Management (TCM) Change Owner/Initiator and Assessor/Approver in the Trackwise Quality System

Skills:

• Proficient with Microsoft Word, PowerPoint and Excel. Knowledge of Visio, MS Project, and FileMaker Pro desirable.
• Previous hands-on work experience with SAP reporting a plus.
• Excellent organizational, written and verbal communication, and prioritization skills.
• Ability to prioritize and organize high volume workflow and follow multiple projects through to completion simultaneously, executing with attention to detail
• High degree of customer service with both internal and external customers.
• Team player with demonstrated strong interpersonal skills and ability to build effective working relationships throughout all levels of the organization.
• Excellent judgment, problem solving, and decision making skills.
• An understanding of cGMP requirements and the discipline to maintain defined standards.

Education:

• BA/BS degree required and/or minimum 3-5 years business administration experience.
• Minimum one year experience administering processes in a regulated environment.

Additional Information

Technical Recruiter

Artech Information Systems LLC

360 Mt. Kemble Avenue, Suite 2000 | Morristown, NJ 07960

Office: +1.973.967.3585 | Fax: [phone]