Associate Director of Records

University of Texas at Dallas; Richardson (TX); On-site; USD 63,000 - 77,000; Full time

Benefits offered by this job

Medical insurance

Dental and vision insurance

Retirement plans

Paid time off

Tuition assistance

Professional development

wellness programs

Job summary

The University of Texas at Dallas is seeking an Associate Director of Records, reporting to the University Registrar. This role oversees NCAA certification and compliance operations and manages multiple student success initiatives within the Office of the Registrar.

You will create data structures for new and ongoing student records, ensure data integrity, and coordinate with the Office of Institutional Success and Decision Support for external reporting requirements.

Qualifications

• Bachelor's Degree required with 3+ years of relevant experience
• Experience with NCAA compliance and athletic certification tools is preferred
• Familiarity with course management and student success initiatives desirable

Responsibilities

• Create and maintain data structures for new and continuing student academic record operations
• Maintain knowledge of NCAA and Lone Star Conference rules and ensure compliance
• Coordinate external reporting requirements for NCAA compliance and student success initiatives
• Provide training and support to faculty and staff on academic records processes
• Write queries and perform data analysis for system upgrades and testing
• Collaborate with deans, chairs, and departments to resolve academic record issues

Skills

Data analysis

Regulatory knowledge

Communication skills

Team collaboration

Attention to detail

Education

Bachelor's Degree

3 years relevant experience

Tools

PeopleSoft Campus Solutions

OnBase ECM

Data warehouse

Compliance Assistant

Credentials tools

Job description

Associate Director of Records

• Salary Range: Negotiable up to $70,000, depending on qualifications
• Pay Basis: Monthly
• Position Status: Regular full-time
• Location: Richardson
• Posting Open Date: 09/22/2026
• Posting Close Date: 09/29/2026
• Desired Start Date: 10/01/2026

Job Summary

Under the supervision of the University Registrar, the Associate Director of Records is responsible for operations related to NCAA certification and compliance as well as the management of multiple student success initiatives for the UT Dallas Office of the Registrar.

Minimum Education and Experience

Bachelor's Degree from an accredited college or university and three (3) years of relevant experience. An equivalent combination of relevant education and/or experience will be considered.

Preferred Education and Experience

• Proficiency in PeopleSoft Campus Solutions Student Records module, OnBase ECM, and/or data warehouse
• Previous experience utilizing athletic certification tools, such as Compliance Assistant, and credentials tools
• Previous experience with course management and creating, implementing, and overseeing student success initiatives

Other Qualifications

To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 117.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position.

Essential Duties and Responsibilities

• Create and maintain data structure for new and continuing UT Dallas student academic record operations, including Division II Student Athletes in accordance with NCAA requirements; ensure data integrity and quality with appropriate audit checks.
• Maintain knowledge and adhere to NCAA and Lone Star Conference rules and regulations for Student Athletes as well as academic records and reporting; complete continuing education for NCAA and Lone Star Conference rules and regulations by attending annual conference and monitoring compliance updates.
• Coordinate with Office of Institutional Success and Decision Support regarding external reporting requirements for NCAA compliance, certificates, enrollment reporting, and other student success initiatives.
• Perform and oversee customer service related to Student Athlete academic requirements and processes, credential awarding, transfer plans, and Fast Track.
• Participate in the Athletics Support Services Working Group.
• Assist the University Registrar with design, interpretation, and implementation of relevant academic policies and procedures related to student success initiatives, assisting with mission-critical activities and projects.
• Write queries, perform records data analysis, and carry out testing for system upgrades and modifications.
• Maintain Registrar's intranet for advisors and other campus constituents, and provide training to faculty and staff as needed.
• Work with deans, academic chairs, and academic departments to resolve issues related to the academic record.
• Other duties as assigned.

Physical Demands and Working Conditions

• Ability to sit or stand at will for extended periods throughout the workday
• Ability to perform frequent to constant repetitive keyboarding activities

Additional Information

Internal candidates may be given preference in hiring for this position.

Required Knowledge, Skills, and Abilities

• Excellent data analysis, interpretation, and reporting skills
• Ability to understand, interpret, and apply regulations, policies, and rules
• Excellent organizational, prioritization, and time management skills with the ability to plan, prioritize, and manage multiple tasks and projects effectively
• Detail oriented and accurate with the ability to investigate, analyze, and interpret information and apply strong reasoning skills to make informed decisions, and to identify potential issues and possible solutions proactively
• Strong written and verbal communication skills, active listening skills, and interpersonal skills
• Ability to work collaboratively and effectively as part of a team or group

Remote Work Notice

Following successful completion of an initial training period, a hybrid work schedule may be available, subject to business needs and departmental approval. Employee must be located within the Dallas/Fort Worth Metroplex area and have the ability to be on campus for work activities as scheduled and/or with 24-hour notice. Completion and approval of a UT Dallas Remote Work Agreement will be required, and use of personal internet, computer, and other standard equipment may be required. All remote work arrangements are subject to regular review and re-approval and may be canceled at any time.

About UT Dallas

The University of Texas at Dallas is a top public research university committed to admitting, enrolling, and graduating well-rounded members of the global community whose education has prepared them for rewarding lives and productive careers in a constantly changing world. A variety of people, backgrounds, and perspectives is crucial to achieving our vision and mission. UT Dallas fosters an educational, working, and living environment where all members of our community are welcomed, treated fairly, and supported in their pursuit of excellence.

What We Offer

• Medical with prescription drug coverage (100% paid for full-time employees), dental, and vision insurance plans
• Life, AD&D, and disability insurance plans
• Flexible Spending Accounts
• Paid time off and holidays
• Employee tuition assistance
• Retirement plans
• Professional development and training opportunities
• Employee wellness and employee assistance programs
• and much more!

Visit https://hr.utdallas.edu/employees/benefits for more information

Important Message

1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.

2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.