Associate Director of Records

The University of Texas at Dallas

Nebraska

On-site

USD 714,000 - 781,000

Full time

4 days ago

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Job summary

The University of Texas at Dallas is seeking an Associate Director of Records under the University Registrar to oversee NCAA certification operations and manage multiple student success initiatives within the Office of the Registrar.

This role requires a Bachelor's degree and three years of relevant experience, with strong data analysis, compliance knowledge, and collaborative leadership to ensure accurate academic records and compliant reporting.

Qualifications

Bachelor’s Degree and three years of relevant experience.
Experience with NCAA certification and compliance processes.
Experience with course management and student success initiatives.
Familiarity with data governance and reporting.

Responsibilities

Create and maintain data structures for student academic records per NCAA requirements.
Ensure data integrity and perform audits.
Interpret NCAA and Lone Star Conference rules and provide compliance updates.
Collaborate on external reporting and enrollment data.
Provide training and support for advisors and staff.
Write queries, test system upgrades, and support data analysis.
Resolve record issues with deans, chairs, and departments.

Skills

Data analysis

NCAA compliance

Communication

Teamwork

Time management

Education

Bachelor’s Degree

Tools

PeopleSoft Campus Solutions

OnBase ECM

Data warehouse

Compliance Assistant

Credentials tools

Job description

Salary Range Negotiable up to $70,000, depending on qualifications

Pay Basis

Pay Basis Monthly

Position Status

Position Status Regular full-time

Location

Position End Date (if temporary)

Posting Open Date

Posting Open Date 09/22/2026

Posting Close Date

Posting Close Date 09/29/2026

Open Until Filled No

Desired Start Date

Desired Start Date 10/01/2026

Job Summary

Under the supervision of the University Registrar, the Associate Director of Records is responsible for operations related to NCAA certification and compliance as well as the management of multiple student success initiatives for the UT Dallas Office of the Registrar.

Minimum Education and Experience

Bachelor’s Degree from an accredited college or university and three (3) years of relevant experience. An equivalent combination of relevant education and/or experience will be considered.

Preferred Education and Experience

Proficiency in PeopleSoft Campus Solutions Student Records module, OnBase ECM , and/or data warehouse
Previous experience utilizing athletic certification tools, such as Compliance Assistant, and credentials tools
Previous experience with course management and creating, implementing, and overseeing student success initiatives

Other Qualifications

To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 117.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position.

Essential Duties and Responsibilities

Create and maintain data structure for new and continuing UT Dallas student academic record operations, including Division II Student Athletes in accordance with NCAA requirements; ensure data integrity and quality with appropriate audit checks.
Maintain knowledge and adhere to NCAA and Lone Star Conference rules and regulations for Student Athletes as well as academic records and reporting; complete continuing education for NCAA and Lone Star Conference rules and regulations by attending annual conference and monitoring compliance updates.
Coordinate with Office of Institutional Success and Decision Support regarding external reporting requirements for NCAA compliance, certificates, enrollment reporting, and other student success initiatives.
Perform and oversee customer service related to Student Athlete academic requirements and processes, credential awarding, transfer plans, and Fast Track.
Participate in the Athletics Support Services Working Group.
Assist the University Registrar with design, interpretation, and implementation of relevant academic policies and procedures related to student success initiatives, assisting with mission-critical activities and projects.
Write queries, perform records data analysis, and carry out testing for system upgrades and modifications.
Maintain Registrar’s intranet for advisors and other campus constituents, and provide training to faculty and staff as needed.
Work with deans, academic chairs, and academic departments to resolve issues related to the academic record.
Other duties as assigned.

Physical Demands and Working Conditions

Ability to sit or stand at will for extended periods throughout the workday
Ability to perform frequent to constant repetitive keyboarding activities

Additional Information

Internal candidates may be given preference in hiring for this position.

Required Knowledge, Skills, and Abilities

Excellent data analysis, interpretation, and reporting skills
Ability to understand, interpret, and apply regulations, policies, and rules
Excellent organizational, prioritization, and time management skills with the ability to plan, prioritize, and manage multiple tasks and projects effectively
Detail oriented and accurate with the ability to investigate, analyze, and interpret information and apply strong reasoning skills to make informed decisions, and to identify potential issues and possible solutions proactively
Strong written and verbal communication skills, active listening skills, and interpersonal skills
Ability to work collaboratively and effectively as part of a team or group

Remote Work Notice

Following successful completion of an initial training period, a hybrid work schedule may be available, subject to business needs and departmental approval. Employee must be located within the Dallas/Fort Worth Metroplex area and have the ability to be on campus for work activities as scheduled and/or with 24-hour notice. Completion and approval of a UT Dallas Remote Work Agreement will be required, and use of personal internet, computer, and other standard equipment may be required. All remote work arrangements are subject to regular review and re-approval and may be canceled at any time.

About UT Dallas

The University of Texas at Dallas is a top public research university committed to admitting, enrolling, and graduating well-rounded members of the global community whose education has prepared them for rewarding lives and productive careers in a constantly changing world. A variety of people, backgrounds, and perspectives is crucial to achieving our vision and mission. UT Dallas fosters an educational, working, and living environment where all members of our community are welcomed, treated fairly, and supported in their pursuit of excellence.

What We Offer

UT Dallas aims to attract and retain talented staff and faculty to support the University’s students and mission. We offer a comprehensive benefits package, including:

Medical with prescription drug coverage (100% paid for full-time employees), dental, and vision insurance plans
Life, AD&D, and disability insurance plans
Flexible Spending Accounts
Paid time off and holidays
Employee tuition assistance
Professional development and training opportunities
Employee wellness and employee assistance programs
and much more!

Visit https://hr.utdallas.edu/employees/benefits for more information

Special Instructions Summary

1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.

2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.

Supplemental Questions

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