ASSOCIATE REGISTRAR

UAB Nova Rent; Birmingham (AL); Hybrid; USD 61,000 - 99,000; Full time

Job summary

University of Alabama at Birmingham seeks an Associate Registrar who will oversee data input for Student Success staff, design reports, and analyze data to inform program outcomes. The role emphasizes confidentiality and data integrity across the Banner/OptiDoc systems and coordination with academic affairs.

The Associate Registrar serves as registrar for the School of Nursing, coordinates enrollment actions, prepares internal reports, and contributes to the annual report and campus committees.

Qualifications

• Bachelor's degree and five years of related experience required.
• Analytical data analysis experience and proficiency with spreadsheet and database applications (Access/Excel).
• Fluency with Banner and OptiDoc preferred.
• Strong computer, communication, interpersonal and organizational skills.

Responsibilities

• Oversees data input and maintains access database with updates and reporting.
• Act as primary contact for Banner system and BlazerNet student interfaces.
• Analyze data to determine program outcomes.
• Maintain master course files, schedules, and course codes for fees.
• Coordinate enrollment changes and updates to sections and instructors.
• Provide in-house reports as needed.
• Support annual report preparation and other SON reporting tasks.

Skills

Data analysis

Spreadsheet skills

Database skills

Communication skills

Organizational skills

Education

Bachelor's degree in Business, Communications, Higher Education, Arts & Sciences or related field

Tools

Banner

OptiDoc

Excel

Access

Apply Yourself

Job description

Job description

Remote: Hybrid
Associate Registrar

The University of Alabama at Birmingham (UAB) seeks an ASSOCIATE REGISTRAR with minimal guidance, oversees the data input by the Student Success office staff, designs and implements reports needed by various departments, and analyzes data in order to provide information for program outcomes and Student Successes' processes. Work is often complex and of a confidential nature. This individual oversees and manages the security and integrity of the database, works with University departments and outside contracted agencies to ensure the ease of communication between the University system in place and in development to allow the SON to conduct business appropriately and efficiently. This individual will support the evaluation efforts of the school in coordination with the Academic Affairs office. This individual will serve as the Registrar for the School of Nursing and as such, coordinates and facilitates multiple processes and actions to support the SON. This position reports to the Director of Student Success (Academic Services), the Assistant Dean for Student Affairs, and the Senior Associate Dean for Academic Affairs.

RESPONSIBILITIES:

• Oversees data input into Student Successes' systems and maintains access database to include but not limited to update/changes/reporting as needed.
• Act as primary contact for the Banner system, BlazerNet student interface systems, and ongoing system support.
• Analyze data in order to determine program outcomes
• Maintains the master course file, class schedule, adding the appropriate course codes to account for the course fees.
• Liaison with University Registrar's office regarding closing of clinical classes, change to current term forms, and other issues.
• Provides in-house reports as appropriate.
• After gaining approval, responsible for updating students for current enrollment, requests the university registrar to move students from overloaded sections, adjusts section seating capacity, and updates instructors assigned to each section.
• Responsible for overseeing the input and management of the OptiDoc file system and processes for the maintenance of student records.
• Works with the Director of Student Success, Assistant and Associate Deans to provide data and information for the purpose of writing the Annual Report and completing other reports as necessary for the business of the School of Nursing.
• May represent the School of Nursing across campus in various ongoing meetings and task forces such as but not limited to Banner, Curriculum Users, undergraduate and graduate catalogs and degree audit software.
• Posts, verifies degree requirements and adds appropriate transcript comments.
• Confirms and produces the documentation for School of Nursing certificate programs.
• Verifies the submission of dissertations and scholarly projects through doctoral faculty advisors.
• Submits verified transcripts to the Alabama State Board of Nursing to allow students to sit for their certification exam, NCLEX.
• Receives and processes all independent study student contracts.
• Prepares and takes appropriate administrative action for the decision on all medical and academic appeals after reviewed by the appropriate Assistant Academic Dean and the Assistant Dean for Student Affairs.
• Provides the credit hour production report to the School of Nursing Financial Affairs Office.
• Tracks and updates student's leaves of absence, reinstatements, dismissals and inactivation.
• Coordinates the permission to add staff accounts for: Banner; Apply Yourself; Background Check and Drug Screening through ESS; Medical Clearance through Certified Background; Optidoc; Extender; and other software as necessary.

(Annual Salary: $60,835 - $98,855)

Qualifications: Bachelor's degree in Business, Communications, Higher Education, Arts & Sciences or a related field and five (5) years of related experience required. A degree in an analytical related discipline with three (3) years of relevant data analysis and work with student affairs is preferred. Work experience may NOT substitute for education requirement. Demonstrated acuity with data analysis and experience with spreadsheet and database applications, such as Access or Excel is required. Fluency in use of Banner and Optidoc is preferred. Strong computer, communication, interpersonal and organizational skills who can work independently and within a team environment. UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.

Primary Location: University

Job Category: Professional & Managerial

Organization: 343001000 Nursing Student Success

Employee Status: Regular

Shift: Day/1st Shift

Work Arrangement (final schedule to be determined by the department/hiring manager): Hybrid Eligible