Associate Quotations and Submittal Coordinator

CHC Hydro; Rocklin (CA); On-site; USD 43,000 - 59,000; Full time

Benefits offered by this job

Robust Benefits

ESOP

Tuition Reimbursement

Job summary

CHC Hydro in Rocklin/Hayward, CA, is seeking an Associate Quotations and Submittal Coordinator. In this role you will analyze bid specifications, prepare competitive project quotes, and organize submittal data to deliver a top-notch customer experience.

The position requires a high school diploma (college degree preferred) and strong detail orientation, with proficiency in Microsoft 365, Adobe Acrobat, Salesforce, NetSuite, and estimating tools. This role supports sales teams across locations.

Qualifications

• High School Diploma required; college degree preferred.
• Strong attention to detail and numerical accuracy.
• Ability to read mechanical/plumbing plans and specs.

Responsibilities

• Review bid specs and prepare competitive project quotes.
• Coordinate submittals and organize master job files.
• Collaborate with Outside Sales Engineers and branches to align with sales strategies.
• Provide clear, timely customer service to clients and vendors.

Skills

Attention to detail

Reading construction plans

Arithmetic proficiency

English communication

Education

High School Diploma

College degree preferred

Tools

Microsoft 365

Adobe Acrobat

Salesforce

NetSuite

Estimating tools

Job description

Department: Sales

Classification: Administrative Support

Location: Rocklin or Hayward, CA

Schedule: Monday to Friday 8:00 a.m. to 5:00 p.m.

Hourly Rate: Rocklin: $31.25 to 37.50, Hayward: $36.00 $43.00

Looking to grow your career with an industry leader that values its team? CHC is hiring an Associate Quotations and Submittal Coordinator! In this key role, you will analyze bid specifications, prepare competitive project quotes, and organize vital submittal data to deliver an exceptional customer experience.

Why Choose CHC?

• Robust Benefits Package: Enjoy a competitive salary accompanied by generous PTO and paid holidays.
• Employee Stock Ownership Plan (ESOP): Build long-term wealth and share directly in the financial success of our company.
• Tuition Reimbursement: Invest in your professional development with continuous learning assistance.

Key Responsibilities

• Quotations: Review mechanical/plumbing plans, perform equipment take-offs, extract bid documents from electronic exchanges, and prepare competitive project quotes.
• Collaboration: Partner closely with Outside Sales Engineers, branch offices, and Business Development teams to align with regional sales strategies.
• Submittals: Prepare, update, and deliver accurate product submittal documentation to customers, keeping organized master job files.
• Customer Service: Maintain clear communication and provide top-tier support to clients, vendors, and internal teams.

Qualifications & Skills

• Education: High School Diploma required; College degree preferred.
• Skills: Strong critical thinking, high attention to detail, proficiency in arithmetic operations, and ability to read construction plans/specifications for mechanical and plumbing equipment.
• Software: Proficiency in Microsoft 365 and Adobe Acrobat. Experience with Salesforce, NetSuite, or estimating tools is a plus!
• Communication: Excellent written and verbal English communication skills with strong time management ability.

CHC is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, gender, national origin, disability, age, sexual orientation, or any other legally protected status.