Associate Prospect Development Coordinator

Purdue Research Foundation; West Lafayette (IN); Sur place; USD 40 000 - 55 000; Plein temps

Avantages offerts par ce poste

10 paid holidays

Up to 22 vacation days

403(b) and Roth retirement plans

10% employer retirement contribution

Health Savings Account

Preventative Dental and Vision

Tuition discounts Purdue University &

Purdue Global for eligible employees

Résumé du poste

Purdue For Life Foundation is seeking an Associate Prospect Development Coordinator to provide essential administrative support within Strategy & Prospect Development. You will coordinate meetings, manage schedules, travel, and reimbursements while supporting donor data management and research requests.

Ideal candidates have at least two years of administrative experience, strong communication skills, and the ability to work independently or in a team; confidentiality and accuracy are critical

Qualifications

• High School Diploma or equivalent required; 2 years of admin/office coordination experience.
• Preferred experience in higher education, fundraising, or nonprofit environments.
• Strong organizational, communication, and confidentiality skills.

Responsabilités

• Provide administrative and office management support: scheduling, travel coordination, reimbursements, and vendor payments.
• Coordinate and support meetings and projects: reserving spaces, materials, tech needs, agendas.
• Oversee document imaging and ensure research documentation is organized.
• Manage the Purdue For Life Foundation donor database (CRM): data entry and audits.
• Support wealth screenings validations, CRM updates, biographical notes, and research requests.
• Serve as backup to the manager, Prospect Development.

Connaissances

Calendar & travel management

Microsoft Office

CRM data entry

Data querying

Communication

Teamwork

Detail oriented

Multitasking

Problem solving

Confidentiality

Formation

High School Diploma or equivalent

2+ years admin/office coordination experience

Higher education/nonprofit experience (preferred)

Outils

CRM systems

SharePoint

Office 365

Description du poste

Associate Prospect Development Coordinator

Department: Strategy & Prospect Development

Employment Type: Full Time

Location: Purdue for Life Foundation

Description

Working for the Purdue For Life Foundation offers a unique opportunity to be part of an organization dedicated to empowering Purdue University alumni and fostering a lifelong connection to the institution. By joining our team, you'll have the chance to contribute to a mission that supports educational initiatives, scholarships, and programs that positively impact the lives of Purdue students and graduates. The Foundation's commitment to education and community engagement provides a fulfilling work environment where you can make a meaningful difference in the lives of individuals and the broader community. Additionally, you'll have access to a network of passionate colleagues and the resources needed to drive positive change, making the Purdue For Life Foundation an inspiring and rewarding place to build your career. Your next giant leap starts here.

Responsibilities

• Provide administrative and office management support; meeting scheduling, travel coordination and reimbursements, credit card reconciliation, and processing vendor and subscription payments.


• Coordinate and support meetings and projects; reserving spaces, preparing materials, confirming technical needs, and contributing to draft agendas and planning sessions.


• Oversee document imaging processes; ensuring timely imaging and organization of research documentation.


• Manage and maintain the PFLF donor database (CRM); performing accurate data entry, regular audits, and updates from news sources.


• Support team through wealth screenings validations, CRM batch updates, biographical note review, special projects, and general research requests.


• Serve as backup to the manager, prospect development.

Required Skills, Knowledge and Abilities

• Skilled in managing calendars, travel, reimbursements, and financial reconciliations with accuracy and efficiency.


• Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook; working knowledge of SharePoint preferred.


• Proficient in data entry, auditing, and maintaining up-to-date records in a CRM or donor database.


• Comfortable navigating software systems, running queries, managing electronic files, and testing tools or processes as needed.


• Strong verbal and written communication skills; ability to work effectively with internal teams and external partners.


• Ability to work independently as well as collaboratively within a team.


• Strong organizational and interpersonal skills; detail-oriented and customer-service focused.


• Capable of handling multiple tasks, meeting deadlines, and working under pressure with frequent interruptions. Demonstrated ability to take initiative and adapt to changing priorities.


• Skilled in identifying problems, analyzing information, and recommending practical solutions. Resourceful and proactive in addressing logistical or technical issues as they arise.


• Must maintain strict confidentiality and exercise discretion with sensitive information.

Required Education, Experience and Benefits Summary

• High School Diploma or equivalent required.


• Minimum 2 years administrative support or office coordination experience.


• Preferred experience in higher education, fundraising, or nonprofit environments.

Job Level: Professional 1

*Purdue For Life Foundation job levels and compensation ranges are independent of, and differ from, those of Purdue University.

Benefits Summary for eligible employees

• 10 paid holidays per year.


• Accrue up to 22 vacation days a year.


• Traditional pre-tax 403(b) and Roth retirement plans available.


• 10% employer contribution to your retirement plan and immediate vesting.


• Health Savings Account- earn up to $550 annually towards medical expenses.


• Employer funded Preventative Dental and Vision insurance.


• Tuition discounts on eligible programs at Purdue University and Purdue Global for qualified employees, spouses, and dependents.