Associate Prospect Development Coordinator

Purdue Alumni Student Experience (PASE); West Virginia; Hybrid; USD 42,000 - 64,000; Full time

Benefits offered by this job

10 paid holidays per year

Accrue up to 22 vacation days a year

Traditional pre-tax 403(b) and Roth

10% employer retirement contribution

Health Savings Account (HSA)

Dental and Vision insurance

Tuition discounts at Purdue University

Job summary

Purdue For Life Foundation seeks an Associate Prospect Development Coordinator to provide administrative support and donor data management in a hybrid work setting. You will schedule meetings, process reimbursements, maintain the CRM, and assist with wealth screenings and research requests.

The role requires confidentiality, strong attention to detail, and the ability to work both independently and with a team.

Qualifications

• High School Diploma or equivalent required.
• Minimum 2 years administrative support or office coordination experience.
• Preferred experience in higher education, fundraising, or nonprofit environments.

Responsibilities

• Provide administrative and office management support; meeting scheduling, travel coordination and reimbursements, credit card reconciliation, and processing vendor and subscription payments.
• Coordinate and support meetings and projects; reserving spaces, preparing materials, confirming technical needs, and contributing to draft agendas and planning sessions.
• Oversee document imaging processes; ensuring timely imaging and organization of research documentation.
• Manage and maintain the donor database (CRM); performing accurate data entry, regular audits, and updates from news sources.
• Support team through wealth screenings validations, CRM batch updates, biographical note review, special projects, and general research requests.
• Serve as backup to the manager, prospect development.

Skills

Calendar management

Travel coordination

Data entry

CRM software

Microsoft Office

Communication skills

Independent worker

Team collaboration

Education

High School Diploma

Tools

SharePoint

Job description

Careers at

Associate Prospect Development Coordinator

Working for the Purdue For Life Foundation offers a unique opportunity to be part of an organization dedicated to empowering Purdue University alumni and fostering a lifelong connection to the institution. By joining our team, you'll have the chance to contribute to a mission that supports educational initiatives, scholarships, and programs that positively impact the lives of Purdue students and graduates. The Foundation's commitment to education and community engagement provides a fulfilling work environment where you can make a meaningful difference in the lives of individuals and the broader community. Additionally, you'll have access to a network of passionate colleagues and the resources needed to drive positive change, making the Purdue For Life Foundation an inspiring and rewarding place to build your career. Your next giant leap starts here.

Department: Strategy & Prospect Development. Employment Type: Full Time. Location: Purdue for Life Foundation. Workplace type: Hybrid

Responsibilities

• Provide administrative and office management support; meeting scheduling, travel coordination and reimbursements, credit card reconciliation, and processing vendor and subscription payments.
• Coordinate and support meetings and projects; reserving spaces, preparing materials, confirming technical needs, and contributing to draft agendas and planning sessions.
• Oversee document imaging processes; ensuring timely imaging and organization of research documentation.
• Manage and maintain the PFLF donor database (CRM); performing accurate data entry, regular audits, and updates from news sources.
• Support team through wealth screenings validations, CRM batch updates, biographical note review, special projects, and general research requests.
• Serve as backup to the manager, prospect development.

Required Skills, Knowledge And Abilities

• Skilled in managing calendars, travel, reimbursements, and financial reconciliations with accuracy and efficiency.
• Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook; working knowledge of SharePoint preferred.
• Proficient in data entry, auditing, and maintaining up-to-date records in a CRM or donor database.
• Comfortable navigating software systems, running queries, managing electronic files, and testing tools or processes as needed.
• Strong verbal and written communication skills; ability to work effectively with internal teams and external partners.
• Ability to work independently as well as collaboratively within a team.
• Strong organizational and interpersonal skills; detail-oriented and customer-service focused.
• Capable of handling multiple tasks, meeting deadlines, and working under pressure with frequent interruptions. Demonstrated ability to take initiative and adapt to changing priorities.
• Skilled in identifying problems, analyzing information, and recommending practical solutions. Resourceful and proactive in addressing logistical or technical issues as they arise.
• Must maintain strict confidentiality and exercise discretion with sensitive information.

Required Education, Experience And Benefits Summary

• High School Diploma or equivalent required.
• Minimum 2 years administrative support or office coordination experience.
• Preferred experience in higher education, fundraising, or nonprofit environments.

Job Level: Professional 1

• Purdue For Life Foundation job levels and compensation ranges are independent of, and differ from, those of Purdue University.

Benefits Summary For Eligible Employees

• 10 paid holidays per year.
• Accrue up to 22 vacation days a year.
• Traditional pre-tax 403(b) and Roth retirement plans available.
• 10% employer contribution to your retirement plan and immediate vesting.
• Health Savings Account- earn up to $550 annually towards medical expenses.
• Employer funded Preventative Dental and Vision insurance.
• Tuition discounts on eligible programs at Purdue University and Purdue Global for qualified employees, spouses, and dependents.

About Purdue For Life Foundation

The Purdue for Life Foundation is an equal opportunity, affirmative action employer. Purdue for Life views, evaluates, and treats all persons in all Foundation-related activities solely as individuals on the basis of their own personal abilities, qualifications, and other relevant characteristics. All qualified applicants for employment will receive consideration without regard to race, religion, color, gender, national origin or ancestry, genetic information, marital status, parental status, sexual orientation, gender identity and expression, disability, or status as a veteran.

Purdue for Life will not sponsor employment authorization for this position.

A criminal conviction check and negative controlled substance test are required for employment in this position.