Associate Proposal Manager

Intrepid Global Solutions; Melbourne (FL); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Intrepid Acquisition Holdings, LLC is seeking an Associate Proposal Manager to support federal proposals from planning through submission. You’ll coordinate with Capture Managers, leaders, and technical teams to ensure compliant, compelling submissions and develop win-oriented content.

Entry-level with training; ETZ remote/hybrid work, willingness to travel up to 20%, and_APMP certification path provided. Candidates should have strong organization, communication, and deadline management skills.

Qualifications

• Bachelor's degree or equivalent experience considered.
• 1–3 years in proposals, capture, contracts, or deadline-driven work.
• Familiarity with FAR solicitations (L/M, PWS/SOW) and best practices.
• Experience with proposal schedules, compliance matrices, outlines, reviews.
• Strong written and verbal communication across teams.
• Proficiency with SharePoint, Word, Excel, PowerPoint; APMP interest.

Responsibilities

• Manage development of federal proposals from kickoff to submission.
• Develop compliant outlines aligned with instructions and strategy.
• Build schedules, compliance matrices, cross-reference tools.
• Translate requirements into actionable assignments and plans.
• Collaborate with Capture, business, and technical teams for messaging.
• Coordinate support across Finance, Contracts, HR, IT, Security, Legal.
• Support pink/red/gold color reviews and track comments.
• Ensure compliant, accurate, and aligned proposal content.
• Support final formatting, production, and submission.
• Identify risks, gaps, and schedule challenges; drive improvements.

Skills

Organizational skills

Coordination

Problem-solving

Attention to detail

Written communication

Verbal communication

Project management

Education

Bachelor's degree

Tools

SharePoint

Microsoft Word

Excel

PowerPoint

Job description

The Associate Proposal Manager supports the development of compliant, compelling, and competitive federal proposals from pre-RFP planning through final submission. This role partners with Capture Managers, business leaders, technical contributors, and proposal team members to manage proposal activities, support strategy execution, ensure compliance with solicitation requirements, and deliver high-quality proposal submissions. This is an entry-level, developmental role. IGS provides training and mentorship (including Shipley-based processes and APMP certification) to prepare Associate Proposal Managers to progress to Proposal Manager.

The ideal candidate brings some exposure to proposals, capture, contracts, or another deadline-driven environment, a strong interest in federal procurement, strong organizational and communication skills, and the ability to coordinate multiple contributors in a fast-paced, deadline-driven environment.

[Remote / Hybrid]; must reside in the Eastern Time Zone (ET)

ESSENTIAL JOB FUNCTIONS:

• Manage the development of assigned federal proposals from kickoff through submission, including amendments, Q&A responses, change pages, modifications, and Final Proposal Revisions (FPRs), as applicable.
• Develop compliant proposal outlines and structures aligned with Section L/M (or equivalent) instructions, evaluation criteria, and proposal strategy.
• Build and maintain proposal schedules, compliance matrices, cross-reference tools, and other proposal management artifacts needed to support successful execution.
• Analyze solicitation requirements and translate them into actionable assignments, annotated outlines, and content development plans.
• Partner with Capture Managers, business leaders, and technical contributors to incorporate win themes, discriminators, and strategic messaging into proposal content, graphics, presentations, and related deliverables.
• Coordinate proposal support across Finance, Contracts, HR, IT, Security, Legal, Quality, Small Business, and operational teams, as needed.
• Support proposal reviews, including Pink, Red, Gold, and other color team reviews, and ensure comments are tracked and incorporated appropriately.
• Ensure final proposal products are compliant, accurate, consistent, and aligned across technical, management, past performance, and cost/price volumes.
• Partner with proposal production resources to support final formatting, production, packaging, and submission.
• Identify and elevate proposal risks, gaps, inconsistencies, and schedule challenges throughout the development process.
• Contribute to continuous improvement of proposal processes, templates, standards, and tools across the proposal function.

EDUCATION & EXPERIENCE:

• Bachelor's degree; equivalent relevant experience may be considered in lieu of a degree.
• 1-3 years of experience supporting proposals, capture, contracts, or a related deadline-driven role; federal proposal experience preferred but not required.
• Ability to manage multiple tasks and deadlines simultaneously with strong attention to detail.
• Familiarity with FAR-based solicitations (e.g., Section L/M, PWS/SOW) and proposal development best practices.
• Familiarity with proposal schedules, compliance matrices, annotated outlines, and review processes.
• Strong written and verbal communication skills, with the ability to work effectively across all levels of the organization.
• Strong organizational, coordination, and problem-solving skills.
• Proficiency in SharePoint, Microsoft Word, Excel, PowerPoint, and related proposal development tools.
• Willingness to obtain APMP Foundation certification within the first 180 days of employment.
• Must be a U.S. citizen able to obtain and maintain a Secret security clearance within the first 90 days of employment.

PREFERRED QUALIFICATIONS:

• Familiarity with Shipley Proposal Processes
• Experience supporting oral presentations and discussion responses.
• Prior exposure supporting Federal proposals, capture, or contracts.
• Active Secret security clearance.

TRAVEL:

Up to 20% travel may be required to support proposal activities, reviews, and coordination efforts [e.g., at Intrepid offices or proposal team locations.]

SECURITY CLEARANCE:

Must be a U.S. citizen able to obtain and maintain a Secret security clearance. An active Secret clearance is preferred. Candidates without an active clearance must complete all required clearance paperwork within the first 30 days of employment and obtain clearance within 90 days.

WORK ENVIRONMENT & PHYSICAL DEMANDS:

• Primarily computer-based office or remote work, with extended periods of sitting and screen use.
• Periodic extended hours, including occasional evenings and weekends, to meet proposal deadlines.

Intrepid Acquisition Holdings, LLC

www.intrepidgs.com

Intrepid Acquisition Holdings, LLC. (IAH), is a leading provider of global-scale logistics, facilities management, and advanced professional and technical services. IAH provides a broad spectrum of services and solutions to U.S. and international government agencies, and organizations. As a world-class leader in providing seasoned program management, IAH leverages and integrates its capabilities to provide safe, innovative, and reliable solutions to meet customers' diverse and complex challenges.

Intrepid Acquisition Holdings, LLC. ("IAH" and/or "Company") and its affiliates, including but not limited to IAP World Services, Inc., Readiness Management Support L.C., JPATS Logistics Services, LLC., and subsidiaries is an EOE, including disability/vets.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.