Associate Project Manager, Resourcing

Mindgruve; Cincinnati (OH); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Mindgruve, a global digital agency, seeks an Associate Project Manager, Resourcing to optimize resource planning for low to mid complexity projects. You will work with account, project and creative leads to ensure timely, on-budget delivery and may interface with vendors or partner agencies.

This internal role grows with broader project management responsibilities. The role emphasizes forecasting, documentation, and leading weekly resourcing meetings in a fast-paced environment.

Qualifications

• Bachelor's degree in Marketing, Business or related field.
• 1+ years of resource or project management experience in a digital or creative agency.
• Marketing, e-commerce and retail experience is a plus.
• Proficient in Advantage, Asana, Parallax or equivalent project and resource management tools.
• Comfortable using Microsoft Office and Google Suite.
• Strong organization and communication.
• Superior multitasking skills.
• Ability to handle change effectively with a positive attitude.
• Reliable in managing progress and escalating team needs.
• Thrives in a complex, fast-paced environment.

Responsibilities

• Review project deliverables and assign resources based on project specific requirements.
• Monitor daily in-house bandwidth and resolve timing or capacity bottlenecks.
• Track daily task progress to ensure project milestones are met.
• Collaborate with the Director of Project Management to forecast and secure freelance talent.
• Keep documentation current, including Creative Resource tracker and Advantage training deck.
• Lead weekly resourcing meetings with account, project and creative team leads.
• Motivate team members to complete tasks on time and within budget.
• Assist project management leads in gaining hands-on experience with timeline development, estimating, and budget tracking.

Skills

Resource management

Project management

Communication

Organization

Multitasking

Vendor coordination

Asana

Advantage

Microsoft Office

Google Suite

Education

Bachelor's degree

Tools

Advantage

Asana

Parallax

Microsoft Office

Google Suite

Job description

Covington, KY

We are a global digital agency comprised of strategists, creatives, media experts, data scientists, and engineers driven by one common purpose — accelerate business growth through marketing and digital transformation. Named a top 3% Google Premier Partner and recognized by Inc. 5000 and Adweek’s 75 Fastest Growing Companies, we’re constantly looking for “A” players to join our team.

The rapid growth is attributed to our strongest asset — our people. Our teams are highly collaborative and work closely with each client to set clear goals and objectives so that we can deliver exceptional results. Mindgruve is a place where every opinion is valued. Not only will you be empowered to contribute ideas, but you will also play a key role in the execution and driving success for brands across a variety of industries. Sound fun? Perfect — you’ll fit right in.

The Associate Project Manager, Resourcing manages resources for all low to mid complexity, quick turn projects. This role partners with account, project and creative leads to drive resourcing clarity and ensure projects are delivered on time and budget. This is an internal role with no direct client engagement but may have vendor or partner agency interaction. As the APM grows in their understanding of agency and management processes, they will take on additional project management responsibilities.

What You’ll Do Here

• Review project deliverables and assign resources based on project specific requirements
• Monitor daily in-house bandwidth and resolve timing or capacity bottlenecks
• Track daily task progress to ensure project milestones are met
• Collaborate with the Director of Project Management to forecast and secure freelance talent
• Keep documentation current, including Creative Resource tracker and Advantage training deck
• Lead weekly resourcing meetings with account, project and creative team leads
• Motivate team members to complete tasks on time and within budget
• Assist project management leads in gaining hands‑on experience with timeline development, estimating, and budget tracking

We Need a Person With

• Bachelor’s degree in Marketing, Business or related field
• 1+ years of resource or project management experience in a digital or creative agency
• Marketing, e-commerce and retail experience is a plus
• Proficient in Advantage, Asana, Parallax or equivalent project and resource management tools
• Comfortable using Microsoft Office and Google Suite
• Strong organization and communication
• Superior multitasking skills
• Ability to handle change effectively with a positive attitude
• Reliable in managing progress and escalating team needs
• Thrives in a complex, fast‑paced environment

Compensation will be commensurate with experience. Additionally, for eligible full‑time employees, we offer a competitive benefits package including

• medical insurance, dental insurance, and vision insurance
• a flexible spending account
• voluntary life and accident plans
• a 401(k) retirement plan with matching

We have six office locations in the US: San Diego, California, Los Angeles, California, Covington, Kentucky, Denver, Colorado, Nashville, Tennessee and Charleston, South Carolina. We're seeking local candidates (or those open to relocation) who are able to work collaboratively with us in one of our office's; however, based on business needs and unique job functions, some roles may be eligible for remote work. (Bonus points if you’re bilingual in Spanish and/or Portuguese.)

Mindgruve is an equal opportunity employer and values diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.