Associate Project Manager

WebMD; City of Niagara Falls (NY); On-site; USD 64,000 - 68,000; Full time

Benefits offered by this job

Health Insurance

401(k) Retirement Plan

Paid Time Off

Life and Disability Insurance

Employee Assistance Program

Commuter/Transit Benefits

Job summary

WebMD is seeking a Proposal/Project Manager to oversee short-term proposal development projects for a global team. You will coordinate multi-department efforts, manage timelines and budgets, and ensure on-time delivery of high-quality proposals for healthcare projects.

Ideal candidates have up to two years of related experience, strong communication, and familiarity with project management tools like Workfront; PMI certification is a plus.

Qualifications

• Bachelor degree required; PMI certification a plus.
• Up to two years' proposal, project and process management experience; healthcare or medical education background is a plus.
• Experience with continuing medical education materials is a plus.

Responsibilities

• Manage short (1-4 week) proposal development projects from start to finish across multiple time zones.
• Coordinate the proposal process using web-based sales and project tools, including writing, editing, and online submission.
• Submit proposals and supporting docs via portals per guidelines and timelines.
• Ensure proposals are delivered on time, within budget and specs.
• Lead project initiation, planning, and status meetings; communicate with teams and partners.
• Serve as point of contact for external freelancers/partners to obtain materials.
• Complete other responsibilities as assigned.

Skills

On-time delivery

Team collaboration

Communication

Negotiation

Deadline-driven

Tech-savvy

Education

Bachelor Degree

Tools

Workfront

Box

Microsoft Office

Job description

Medscape, a division of WebMD, develops and hosts physician portals and related mobile applications that make it easier for physicians and healthcare professionals to access clinical reference sources, stay abreast of the latest clinical information, learn about new treatment options, earn continuing medical education credits and communicate with peers.

WebMD is an Equal Opportunity/Affirmative Action employer and does not discriminate on the basis of race, ancestry, color, religion, sex, gender, age, marital status, sexual orientation, gender identity, national origin, medical condition, disability, veterans status, or any other basis protected by law.

What You'll Do:

• Manage short (1-4 week) proposal development projects from start to finish involving multiple team members representing different departments based across multiple time zones globally
• Use our web-based sales and project management tools to coordinate the proposal development process, including writing, editing, review, and online submission
• Submit proposals and additional supporting documentation via online portals according to guidelines
• Ensure that all proposals are delivered on time and within budget and specification
• Schedule and lead project initiation, planning and status meetings and send ongoing communications to the project team and outside partners related to program goals and status
• Serve as point of contact for external freelancers/partners to obtain materials necessary to perform their project-relates tasks
• Complete other responsibilities, as assigned

Required Skills:

• A person who obtains satisfaction in the on-time, on-budget, within scope, delivery of projects, from initiation through completion
• Someone who excels at developing and fostering positive team dynamics
• A true team player who jumps in and tackles new assignments and constantly looks for ways to help the department
• Smart communicator and good negotiator
• Comfortable in a highly deadline-driven environment, and able to pivot quickly between tasks and adapt to rapidly shifting priorities
• Enjoys leveraging technology to make your job easier

Required Education:

• Bachelor Degree required; PMI certification a plus

Required Years of Experience:

Up to two years' proposal, project and process management experience required; within the publishing, internet technologies, healthcare or medical education environment a plus

Desired Skills:

• Experience with continuing medical education materials a plus
• High professionalism, ability to work independently, and easy rapport in building collaborative work relationships
• Outstanding time management and organizational skills and possess an eye for details
• Ability to provide creative solutions independently or within a team dynamic as issues arise
• Excellent verbal communication, writing, and grammar skills
• Above average ability to use Microsoft Office software (Word, PowerPoint, Excel)
• Experience with web-based document sharing sites (such as Box, SPO) and web-based project management tools (such as Workfront) a plus

Desired Education:

PMI certification a plus

Salary range

$63,500 - $68,000

Benefits:

• Health Insurance (medical, dental, and vision coverage)
• Paid Time Off (including vacation, sick leave, and flexible holiday days)
• 401(k) Retirement Plan with employer matching
• Life and Disability Insurance
• Employee Assistance Program (EAP)
• Commuter and/or Transit Benefits (if applicable)

Eligibility for specific benefits may vary based on job classification, schedule (e.g., full-time vs. part-time), work location and length of employment.