Associate (Project Management Specialist), Organizational Change Management

Indiana University Bloomington; Bloomington (IN); On-site; USD 115,000 - 125,000; Full time

Benefits offered by this job

Health insurance

Tuition subsidy

Paid time off

Retirement plan

Employee assistance program

Job summary

Indiana University Bloomington is seeking an Associate, Organizational Change Management to support the Financial Enterprise Engagement across major transformation initiatives such as Project Horizon, Anaplan IU Finance, and Procurement Transformation.

The role develops and executes change management, training, and communications plans, working with VPCFO and external partners to ensure adoption, governance alignment, and value realization across IU’s campuses.

Qualifications

• Bachelor's degree in a relevant field (finance, accounting, data analytics, information systems)
• MBA or related discipline preferred
• 5 years of relevant experience required
• Change management experience in finance, compliance, or audits preferred
• Experience managing IT implementations in finance preferred
• Prosci or similar certification preferred

Responsibilities

• Design and execute end-to-end change management strategies across transformation initiatives
• Develop tailored communication plans and messaging for leadership and stakeholders
• Conduct stakeholder impact assessments and manage resistance
• Develop and deliver training programs for campus users on new platforms
• Facilitate governance meetings and cross-functional collaboration
• Define scope, goals and deliverables with regular status updates

Skills

Project management

Communication

Training delivery

Stakeholder management

Leadership

Collaboration

Time management

Problem solving

Education

Bachelor's degree

MBA (preferred)

Tools

Prosci (preferred)

Job description

Department

FINANCIAL ENTERPRISE ENGAGEMEN (UA-FEE-IUBLA)

Job Summary

The Associate, Organizational Change Management (FinancialEnterprise Engagement) will support the broader financeorganization supporting change management for multiple projects.The projects include: 1) Project Horizon - the Indiana UniversityFinancial Transformation Initiative to modernize IU's overallfinancial operations and systems to align them with the needs of amulti-billion dollar, public higher education institution withmultiple R1 campuses, 2) Anaplan IU Finance's initiative toimplement a new budgeting software and the associated streamliningof our budgeting processes and reporting and 3) ProcurementTransformation the initiative to take key findings from ourprocurement review to support the implementation. These projectswill help modernize Indiana University's financial process,structure, and systems to strengthen the financial health of IU nowand in the future. This position is housed within the VPCFOorganization and reports directly to the Associate Vice Presidentof Financial Enterprise Engagement.

Department-Specific Responsibilities

• Designs and executes end-to-end change management strategiesguiding stakeholders through awareness, adoption, and long-termownership to drive cultural alignment across transformationinitiatives.
• In partnership with VPCFO Communications, UCM, and externalconsultants, create tailored communication plans, leadershiptalking points, and messaging that clearly articulate the scope,technology shifts, and business rationale (the What and Why) behindproject goals.
• Conducts stakeholder impact assessments to identify risks,manage resistance, and build strong working relationships acrossIndiana University campuses and central administrative units.
• Develops and delivers targeted training programs that equipcampus users to comfortably navigate new platforms, tools, andprocesses.
• Facilitates project committees, working groups, and externalvendor interactions to ensure cross-functional alignment, securebuy-in, and navigate institutional governance workflows.
• Defines project scope, goals, and key deliverables whileproviding regular status, governance, and decision-making updatesto the Core Team and Executive Management.

General Responsibilities

• Manages large projects of the most complex nature, from startto finish, ensuring on time completion within budget.
• Analyzes, tracks, forecasts, and reports on project metrics andshortfalls.
• Communicates ongoing changes in tasks, goals, or performance;supervises and trains project staff as needed.
• Develops and maintains project schedules, goals, andcommunication.
• Matrix manages teams to develop, evaluate, and revise projectprocesses.
• Collaborates with other departments to ensure that projectobjectives are achieved within established time frames.
• Participates in client meetings, contract finalization, anddevelopment of requirements and specifications.
• Provides guidance and support to less experienced peers.

Education

Required

• Bachelor's degree in relevant field (preferably in finance,accounting, data analytics, information systems or relatedfield)

Preferred

• Advanced degree (MBA, or related discipline)

Work Experience

Required

• 5 years of relevant experience

  Preferred

  • 5 years Organization Change Management field experience,finance, compliance, audit, operational planning, or relatedexperience
  • Proven excellence in organizational change management
  • Higher education, public sector, or governmental organizationexperience strongly preferred
  • Experience managing IT implementation, ideally in a financefunction.

  Licenses and Certifications

  Preferred

  • Change Management (i.e., Prosci or similar) certification

  Skills

  Required

  • Ability to drive multiple projects to successfulcompletion.
  • Demonstrates project management skills.
  • Proficient written and verbal communication skills.
  • Excellent organizational skills.
  • Excellent collaboration and team building skills.
  • Demonstrates time management and priority setting skills.
  • Highly thorough and dependable.
  • Ability to lead/manage others.

  Preferred

  • Demonstrates excellent judgment and decision makingskills.
  • Effective conflict management skills.
  • Ability to represent the company with externalconstituents.
  • Demonstrated ability to communicate and collaborate effectivelywith individuals at all organizational levels, including executiveleadership, staff, and external partners.
  • Diplomacy and sound judgment in managing sensitive andconfidential information.
  • Proven success managing large-scale, multi-disciplinaryprojects in dynamic, complex environments.
  • Excellent facilitation, collaboration, and negotiationabilities.
  • Exceptional emotional intelligence, relationship-buildingskills, and the ability to influence without formal authority.

  Working Conditions / Demands

  This role requires the ability to effectively communicate and tooperate a computer and other standard office productivityequipment. The position involves sedentary work as well as periodsof time moving around an office environment and the campus. Theperson in this role must be able to perform the essential functionswith or without an accommodation.

  Work Location

  Bloomington, Indiana or Indianapolis, Indiana

  Advertised Salary

  $115,000 - $125,000 annually, depending upon qualifications

  Benefits Overview

  • Comprehensive medical and dental insurance
  • Health savings account with generous IU contributions
  • Healthcare and dependent care flexible spending accounts
  • Basic group life insurance paid by IU
  • Voluntary supplemental life, long-term disability, criticalillness, and supplemental accidental death & dismembermentinsurance
  • Base retirement plan with generous IU contributions, subject tovesting
  • Voluntary supplemental retirement plan options
  • Tuition subsidy for employees and family members taking IUcourses
  • 10 paid holidays plus a paid winter break each year
  • Generous paid time off plans
  • Paid leave for new parents and IU-sponsored volunteerevents
  • Employee assistance program (EAP)

  Learn more about our benefits by reviewing the IUBenefit Programs Brochure .

  Job Classification

  Career Level: Advanced

  FLSA: Exempt

  Job Function: General Administration

  Job Family: Project Management

  Click here to learn more about Indiana University'sJob Framework.

  Posting Disclaimer

  This posting is scheduled to close at 11:59 pm EST on theadvertised Close Date. This posting may be closed at any time atthe discretion of the University, but will remain open for aminimum of 5 business days. To guarantee full consideration, pleasesubmit your application within 5 business days of the PostedDate.

  If you wish to include a cover letter, you may include it with yourresume when uploading attachments.

  Equal Employment Opportunity

  Indiana University is an equal opportunity employer and provider ofADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discriminationhere which includes contact information

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  The Annual Security and Fire Safety Report, containing policystatements, crime and fire statistics for all Indiana Universitycampuses, is available online . You may also request aphysical copy by emailing IU Public Safety at [e-mail] or by visiting IUPD.

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