Associate Program Officer

Baltimore Children and Youth Fund Inc; Baltimore (MD); Hybrid; USD 68,310 - 83,490; Full time

Benefits offered by this job

Health insurance

Dental and vision insurance

Paid time off

Paid parental leave

Paid holidays

Internet allowance

Paid mileage for local travel

Support for professional development

Job summary

Baltimore Children and Youth Fund Inc is seeking an Associate Program Officer to join the Grantee - Post Award Team in Baltimore. This full-time role includes a full benefits package and a hybrid work arrangement.

You will manage 20–25 funded partners, supervise onboarding, monitoring and reporting, conduct site visits, ensure documentation accuracy, and provide technical assistance to grantees while coordinating with senior leadership.

Qualifications

• A proven track record of performing administrative duties in a fast-paced, mission-driven environment.

Responsibilities

• Support onboarding processes for newly awarded organizations.
• Assist with grant agreement routing and document collection.
• Ensure grantees understand reporting requirements and program expectations.
• Provide guidance on system tools, reporting platforms, and documentation requirements.
• Manage a portfolio of 20–25 funded partners.
• Review and track Monthly Grantee Reports and Quarterly Program Reports.
• Monitor progress toward program outcomes and deliverables.
• Conduct site visits and document observations and recommendations.
• Ensure participant service records and required documentation are maintained accurately.
• Provide technical assistance to grantees experiencing operational or implementation challenges.
• Lead Help Desks / Office Hours to support grantee questions.
• Facilitate participation in Grantee Working Groups and collaborative learning opportunities.
• Contribute content to Grantee communications and newsletters.
• Monitor and document grantee performance indicators and flag potential compliance concerns.
• Escalate potential Level 6 issues to senior leadership when necessary.
• Assist with performance improvement plans for underperforming grantees.
• Lead grant closeout procedures, ensuring required documentation and reporting are completed.
• Process grant amendments, including extensions and scope adjustments.
• Support annual reconciliation and rollover processes.
• Strong partnerships with funded organizations.
• Effective monitoring of grant implementation.
• Consistent application of compliance policies.
• Transparent reporting and documentation.
• Timely identification and resolution of performance issues.
• Successful grant closeout and fiscal reconciliation.

Job description

Title: Associate Program Officer (Grantee - Post Award Team)

Location: Baltimore, MD - Hybrid (Baltimore-based)

Salary Range: $75,900 + full benefits package

Reports to: BCYF Administrator

This is a full‑time position with full benefits, including health insurance, dental and vision insurance, paid time off, paid parental leave, paid holidays, internet allowance, paid mileage for local travel, and support for professional development opportunities.

Because Baltimore City is at the heart of our work, travel within the city is required.

The ideal candidate will have an awareness of the social dynamics impacting the city, be familiar with the historical system of oppression, and will navigate the city and interact with citizens with sensitivity to these factors.

Ideal Candidate

While no candidate will possess every quality, the successful candidate will possess many of the following experiences and attributes: a proven track record of performing administrative duties in a fast‑paced, mission‑driven environment.

Grantee Onboarding

• Support onboarding processes for newly awarded organizations.
• Assist with grant agreement routing and document collection.
• Ensure grantees understand reporting requirements and program expectations.
• Provide guidance on system tools, reporting platforms, and documentation requirements.

Grant Monitoring & Reporting

• Manage a portfolio of 20–25 funded partners.
• Review and track Monthly Grantee Reports and Quarterly Program Reports.
• Monitor progress toward program outcomes and deliverables.
• Conduct site visits and document observations and recommendations.
• Ensure participant service records and required documentation are maintained accurately.

Grantee Support & Technical Assistance

• Provide technical assistance to grantees experiencing operational or implementation challenges.
• Lead Help Desks / Office Hours to support grantee questions.
• Facilitate participation in Grantee Working Groups and collaborative learning opportunities.
• Contribute content to Grantee communications and newsletters.
• Monitor and document grantee performance indicators and flag potential compliance concerns.
• Escalate potential Level 6 issues to senior leadership when necessary.
• Assist with performance improvement plans for underperforming grantees.

Grant Closeout & Modifications

• Lead grant closeout procedures, ensuring required documentation and reporting are completed.
• Process grant amendments, including extensions and scope adjustments.
• Support annual reconciliation and rollover processes.

Shared Responsibilities Across the Grantee Team

• Strong partnerships with funded organizations.
• Effective monitoring of grant implementation.
• Consistent application of compliance policies.
• Transparent reporting and documentation.
• Timely identification and resolution of performance issues.
• Successful grant closeout and fiscal reconciliation.