Associate Program Officer

Baltimore Children and Youth Fund; Baltimore (MD); Hybrid; USD 68,310 - 83,490; Full time

Benefits offered by this job

Health insurance

Dental and vision insurance

Paid time off

Paid parental leave

Paid holidays

Internet allowance

Mileage for local travel

Professional development opportunities

Job summary

Baltimore Children and Youth Fund in Baltimore, MD, is seeking an Associate Program Officer (Grantee - Post Award Team) for a hybrid, full-time role. The position reports to the BCYF Administrator and focuses on onboarding, monitoring, and supporting grantees to ensure compliant reporting and program success.

The ideal candidate will manage a portfolio of 20–25 funded partners, guide grantee communications, and support grant closeouts, amendments, and fiscal reconciliation, while advancing

Qualifications

• Experience supporting onboarding and grantee documentation.
• Ability to monitor program reporting and ensure compliance.

Responsibilities

• Support onboarding processes for newly awarded organizations.
• Assist with grant agreement routing and document collection.
• Ensure grantees understand reporting requirements and program expectations.
• Provide guidance on system tools, reporting platforms, and documentation requirements.
• Manage a portfolio of 20–25 funded partners.
• Review and track Monthly Grantee Reports and Quarterly Program Reports.
• Monitor progress toward program outcomes and deliverables.
• Conduct site visits and document observations and recommendations.
• Ensure participant service records and required documentation are maintained accurately.
• Lead grant closeout procedures and process amendments.
• Support reconciliation and rollover processes.
• Collaborate with Grantee Working Groups and communications.

Job description

Title: Associate Program Officer (Grantee - Post Award Team)

Location: Baltimore, MD - Hybrid (Baltimore-based)

Salary Range: $75,900 + full benefits package

Reports to: BCYF Administrator

This is a full‑time position with full benefits, including health insurance, dental and vision insurance, paid time off, paid parental leave, paid holidays, internet allowance, paid mileage for local travel, and support for professional development opportunities.

Because Baltimore City is at the heart of our work, travel within the city is required.

The ideal candidate will have an awareness of the social dynamics impacting the city, be familiar with the historical system of oppression, and will navigate the city and interact with citizens with sensitivity to these factors.

Ideal Candidate

While no candidate will possess every quality, the successful candidate will possess many of the following experiences and attributes: a proven track record of performing administrative duties in a fast‑paced, mission‑driven environment.

Grantee Onboarding

• Support onboarding processes for newly awarded organizations.
• Assist with grant agreement routing and document collection.
• Ensure grantees understand reporting requirements and program expectations.
• Provide guidance on system tools, reporting platforms, and documentation requirements.

Grant Monitoring & Reporting

• Manage a portfolio of 20–25 funded partners.
• Review and track Monthly Grantee Reports and Quarterly Program Reports.
• Monitor progress toward program outcomes and deliverables.
• Conduct site visits and document observations and recommendations.
• Ensure participant service records and required documentation are maintained accurately.

Grantee Support & Technical Assistance

• Provide technical assistance to grantees experiencing operational or implementation challenges.
• Lead Help Desks / Office Hours to support grantee questions.
• Facilitate participation in Grantee Working Groups and collaborative learning opportunities.
• Contribute content to Grantee communications and newsletters.
• Monitor and document grantee performance indicators and flag potential compliance concerns.
• Escalate potential Level 6 issues to senior leadership when necessary.
• Assist with performance improvement plans for underperforming grantees.

Grant Closeout & Modifications

• Lead grant closeout procedures, ensuring required documentation and reporting are completed.
• Process grant amendments, including extensions and scope adjustments.
• Support annual reconciliation and rollover processes.

Shared Responsibilities Across the Grantee Team

• Strong partnerships with funded organizations.
• Effective monitoring of grant implementation.
• Consistent application of compliance policies.
• Transparent reporting and documentation.
• Timely identification and resolution of performance issues.
• Successful grant closeout and fiscal reconciliation.