Associate Program Manager (Health Sciences)

WM001 William & Mary; Williamsburg (VA); On-site; USD 42,500 - 57,500; Full time

Benefits offered by this job

Health insurance

Retirement plan

Educational assistance

Life insurance

Wellness resources

Job summary

William & Mary seeks an Associate Program Manager (APM) to provide operational and administrative support for daily lab activities and research projects. Under the Lab Director, the APM coordinates lab operations, maintains project records, aids planning, supports student teams, and liaises with university offices.

They help identify issues, push process improvements, and assist with budget tracking. The role involves QA activities, literature reviews, and background research to support the

Qualifications

• Bachelor’s Degree or equivalent combination of education, experience, and training.
• Working knowledge of quantitative research methods.
• Proficiency with spreadsheet applications, word processing, and desktop publishing software.
• Working knowledge of data management procedures and institutional software programs.
• Strong organizational, communication, and time-management skills.

Responsibilities

• Project management: plan, organize, execute, and track lab functions with the lab Director.
• Coordinate student research assistants and ensure deadlines are met; prepare reports.
• Draft memos and presentations; record notes and follow-up items; assist with reports.
• Contribute to literature reviews and background research; support QA procedures.
• Identify operational challenges and suggest process improvements.

Skills

Quantitative research methods

Organizational skills

Communication skills

Time management

Education

Bachelor’s Degree or equivalent

Tools

Spreadsheet applications

Word processing

Desktop publishing software

Data management software

Job description

Job Description Summary

The Associate Program Manager (APM) provides operational and administrative support for the day-to-day activities of the lab to ensure efficient workflow and successful execution of research projects. Working under the direction of the Lab Director, this position coordinates laboratory operations, maintains project records, assists with project planning and implementation, supports student research teams, and serves as a liaison with William & Mary offices as needed. The APM helps identify operational challenges, recommends process improvements, contributes to literature reviews and background research, assists with budget tracking, and performs quality assurance activities to support the lab's research mission.

Required Qualifications

• Bachelor’s Degree or equivalent combination of education, experience, and training.
• Working knowledge of quantitative research methods.
• Demonstrated proficiency with spreadsheet applications, word processing, and desktop publishing software.
• Working knowledge of data management procedures and institutional software programs.
• Strong organizational, communication, and time-management skills.

Preferred Qualifications

• Experience in a research lab setting.
• Experience managing professional projects.
• Experience working in health sciences or a related field.

Conditions of Employment

Non‑exempt position eligible for overtime per the Fair Labor Standards Act. Overtime may be required during peak times with supervisor approval. Salary: $50,000 annually. W&M does not provide employment Visa sponsorship for this position. Remote work eligibility is not guaranteed and is subject to approval. Additional benefits include a computer and office space.

Benefits

William & Mary offers full‑time employees a range of benefits including retirement, health insurance with options for expanded dental and vision, group and optional life insurance, flexible spending accounts, an employee assistance program, library access, fitness facilities, wellness resources, educational assistance, professional development opportunities, and a robust holiday schedule.

Job Duties

• 40% – Project Management: Manage multiple and diverse assignments in a team environment; plan, organize, execute, and track progress of lab functions in coordination with the lab Director; identify issues and recommend process improvements and solutions; maintain project documentation and records.
• 30% – Student Team Coordination: Coordinate and support undergraduate student research assistants; work directly with team members to ensure that deadlines are met; coordinate weekly progress reports; respond to questions and serve as a key point of contact; schedule internal and external meetings, and book meeting rooms when needed.
• 20% – Communications: Communicate effectively, orally and in writing, with team members and university offices; draft internal memos and presentations of research outcomes; record meeting notes and track follow‑up items; assist in preparing written research materials and reports.
• 5% – Research Design & Analytics: Implement research or data collection methodology; contribute to literature reviews; provide background research inputs.
• 5% – Quality Assurance: Develop knowledge of QA procedures and methodology.

Background Check

William & Mary conducts background investigations for applicants, including reference checks, a criminal history record check, and when appropriate, a credit or driving history check.

EEO Statement

EEO is the Law. Applicants can learn more about William & Mary's status as an equal‑opportunity employer by viewing the "Know Your Rights" poster published by the U.S. Equal Employment Opportunity Commission. https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal

Remote Work Disclaimer

Remote work eligibility is not guaranteed and is subject to approval. Eligibility depends on the likelihood of the employee succeeding in a remote arrangement and the supervisor’s ability to manage remote workers.