Associate Program Manager

City of Gallatin; United States; Remote; USD 60,000 - 80,000; Full time

Job summary

A leading organization is seeking an Associate Program Manager to implement and oversee various projects that enhance partnerships and community engagement. The role involves significant project management, relationship development with government and nonprofit entities, and enhancing the overall health of California's parks. Ideal candidates will have extensive project management experience and possess strong communication skills to effectively collaborate with diverse stakeholders.

Qualifications

• Minimum of 4 years’ experience in project management.
• Experience in multi-stakeholder projects preferred.
• Strong communication skills, both written and verbal.

Responsibilities

• Lead projects across Parks California program areas.
• Coordinate grant-making activities and manage budgets.
• Cultivate relationships with grantee partners.

Skills

Project Management

Collaboration

Communication

Problem Solving

Relationship Building

Flexibility

Education

Minimum of 4 years’ experience in project management

Experience in grantmaking or public sector consulting

Tools

MS 365

SharePoint

Monday.com

Job description

The Associate Program Manager will implement projects across our program areas. The position offers the opportunity to steward a broad range of program grantmaking, contracting, and partnership activities as part of a small, dynamic team.

The Associate Program Manager brings demonstrated experience in project management and collaborates exceptionally well across cross-functional virtual teams. The ideal candidate is passionate about nurturing meaningful relationships with government partners and nonprofit organizations and driving systemic change for the betterment of parks and people.

As a member of Parks California’s Programs team, you will work to tackle many of the most significant challenges facing California’s parks. Our team members, skilled in collaborative decision making and refined project management, drive multiyear engagements that coalesce partnerships with government, nonprofit organizations, communities, and business sectors. You will contribute to the growth and well-being of California’s communities and the long-term health of our park system — from visitor experience to resource stewardship.

KEY DUTIES AND RESPONSIBILITIES:

Project Management

• Lead projects and work streams across Parks California program areas and support ongoing activities that ensure the organization’s successful program delivery.
• Establish and maintain collaborative working relationships with California State Parks partners, organizations and stakeholders serving on project teams.
• Draft and edit department work orders, consultant contracts, and grant agreements from predefined templates.
• Manage consultant and vendor agreements: track and monitor contract changes, budgets, deliverables, reporting requirements, correspondence, review deliverables, and maintain associated documentation.

Assess project and program risk and identify potential problems before they occur.

Grant Program Management & Systems Development

• Coordinate grant-making activities, including initial development, marketing, due diligence and selection, peer learning, evaluation, and reporting.
• Execute grantee contracts, coordinate the evaluation of selected grants, and maintain grant program budgets.
• Cultivate relationships with existing and prospective grantee partners, providing technical assistance and facilitating new partnerships.

Programs Team Administration

• Support research and ongoing improvement of program delivery models:
  • Identify best practices and innovation within program areas that can be scaled across parks and public lands
  • effective community engagement, park relevancy and interpretation practices
  • Climate resiliency and landscape scale stewardship
  • Sustainable partnership models
• Contribute to the collection, analysis, and reporting of program metrics and oversee the development of ad hoc reports and analyses, as needed.
• Work with the communications and development teams to build engaging content, presentations and fundraising campaigns.
• Serve on internal and external committees and ad hoc working groups to advance organizational goals and priorities.

• Deep commitment to our values, mission and core values; and dedication to continuous listening and learning to increase cultural competency on a personal and organizational level.
• Minimum of 4 years’ experience working in project management, grantmaking or public sector consulting roles.
• Demonstrated work experience in the implementation of long-term (1 yr+), multi-stakeholder projects or consulting engagements; familiarity with the components of nonprofit grant management and administration preferred.
• Ability to set and manage priorities, exercise sound judgment, and meet deadlines.
• Ability to work independently and effectively in a cross-functioning team, building strong and trusted relationships.
• Ability to facilitate meetings and group processes for the purposes of fact-finding, decision-making, peer learning, and problem solving.
• Experience in working effectively with diverse and broad-based community constituencies
• Strong verbal and written communication skills, including the ability to produce high quality written reports and presentations and comfort with public speaking.
• Flexible to work within constantly changing priorities with enthusiasm and patience.
• Proficiency in using technology, including but not limited to, online software platforms and business applications such as MS 365, SharePoint, and project management tools like Monday.com.
• A background working for nonprofit organizations, public sector, or mission-led, for-profit companies.