Associate Program Manager & Executive Administrator (Austin, TX)

Davita Inc.; Austin (TX); Hybrid; USD 70,000 - 95,000; Full time

Job summary

Davita Inc. is seeking an Associate Program Manager & Executive Administrator in Austin, TX, to manage programs aligning with organizational strategies. This hybrid role involves providing administrative support to executives while overseeing program budgets, calendar management, and process improvements. Candidates should have a bachelor's degree and 2-4 years of relevant experience, with skills in organization and communication required.

Benefits

Excellent medical, dental, and vision benefits

Mental health benefits through TelaDoc

Prescription drug coverage

Generous paid time off, plus 13 paid holidays

Paid parental leave

100% vested 401(K) retirement plans

Educational assistance up to $2500 per year

Qualifications

• Minimum 2-4 years of relevant work experience.
• Strong skills in program and budget management.

Responsibilities

• Develop and support program goals aligned with organizational strategies.
• Manage scheduling, logistics for executive meetings, and program documentation.
• Identify opportunities for process improvement within programs.

Skills

Organizational skills

Program management

Budget management

Communication

Process improvement

Education

Bachelor's degree or equivalent work experience

Job description

The Associate Program Manager & Executive Administrator is responsible for organizing, developing, and managing programs and initiatives to successful completion and forproviding administrative support to C-suite and other senior executives.

The scope of this job includes developing programs that align with strategic direction, as well as maintaining program budgets and operating plans, team and individual calendar management and logistics.

This is a hybrid role in Austin, TX. We invite you to apply today and join us in shaping the future of healthcare!

Key Responsibilities:

• Develop and support program goals, objectives, and milestones in alignment with organizational strategies.
• Support comprehensive program plans, including creating program summaries, timelines and resource proposals, and initial budget needs.
• Create and maintain accurate documentation, collateral, reporting, and auditing to support consistent program operations and outcomes.
• Identify opportunities for process improvement and efficiency within the program.
• Create dashboards and reporting for stakeholder communications to provide transparency of program status, issues, and decisions.
• Manage calendar scheduling, meeting requests, and logistics for onsite and virtual meetings and events.
• Prioritize all incoming and outgoing correspondence and serve as a communication liaison between senior executives and internal and external stakeholders, when appropriate.
• Handle memos, reports, invoices, and related documents, including sensitive information, while maintaining confidentiality.
• Manage travel arrangements, prepare and review expense reports, and compile and maintain supporting documents.
• Collect and prepare materials for meetings, including obtaining information from various sources, compiling an agenda, assembling meeting documentation, recording meeting minutes, and following up on action items after the meeting.
• Build cross-functional relationships with key partners in other departments.
• Perform other job duties as assigned.

Required Qualifications:

• Bachelor's degree or equivalent work experience
• At least 2-4 years of relevant work experience

Job Expectations:

• Willing to work additional or irregular hours as needed
• Must work in accordance with applicable security policies and procedures to safeguard company and client information
• Must be able to sit and view a computer screen for extended periods of time

#LI-OF1

#LI-Hybrid

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WellSky is where independent thinking and collaboration come together to create an authentic culture. We thrive on innovation, inclusiveness, and cohesive perspectives. At WellSky you can make a difference.

WellSky provides equal employment opportunities to all people without regard to race, color, national origin, ancestry, citizenship, age, religion, gender, sex, sexual orientation, gender identity, gender expression, marital status, pregnancy, physical or mental disability, protected medical condition, genetic information, military service, veteran status, or any other status or characteristic protected by law. WellSky is proud to be a drug-free workplace.

Applicants for U.S.-based positions with WellSky must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire. Certain client-facing positions may be required to comply with applicable requirements, such as immunizations and occupational health mandates.

Here are some of the exciting benefits full-time teammates are eligible to receive at WellSky:

• Excellent medical, dental, and vision benefits
• Mental health benefits through TelaDoc
• Prescription drug coverage
• Generous paid time off, plus 13 paid holidays
• Paid parental leave
• 100% vested 401(K) retirement plans
• Educational assistance up to $2500 per year