Associate Program Manager

Resource Innovations; Newark (NJ); Hybrid; USD 80,000 - 100,000; Full time

Benefits offered by this job

Three weeks of paid vacation annually

Paid holidays

401(k) with employer match

Medical, dental & vision coverage

Parental leave

Employee assistance program

Commuter benefits

Job summary

Resource Innovations in New Jersey is seeking an Associate Program Manager to support reporting, workflow development, data analysis, and program tracking. This hybrid role supports payment operations and financial controls within our growing energy transformation team.

You will coordinate with Accounting, Incentive Processing, consultants, and subcontractors to ensure accurate reporting, timely payments, and compliant records while maintaining audit-ready files.

Qualifications

• Budget tracking tools and monthly/quarterly reporting templates.
• Manage program budgets, invoicing, subcontractor payments and funding allocations.
• Perform reconciliations of bank, AP, and incentive payments and resolve variances.
• Support end-to-end incentive processing and related accounting support.
• Review incentive data and documentation for accuracy and compliance.
• Coordinate with internal stakeholders to resolve transactional issues.
• Maintain audit-ready financial records and documentation.
• Develop and validate internal and external reports.
• Create process docs and SOPs to support program mgmt.
• NJ residence or willingness to relocate to New Jersey.

Responsibilities

• Develop and maintain budget tracking tools and financial reports for updates.
• Manage program budgets and funding allocations while monitoring expenditures.
• Reconcile bank transactions and incentive payments; investigate variances.
• Support incentive processing, including batch prep and payment review.
• Ensure accuracy, completeness, and timely payment fulfillment.
• Maintain accurate records and ensure compliance with internal controls.
• Collaborate with Accounting, Incentive Processing, and contractors to resolve issues.
• Identify process improvements to optimize workflows.

Skills

Budget management

Data analysis

Communication

Multi-tasking

Education

Bachelor's degree in business, accounting or finance

Masters in business, accounting or finance

Tools

Microsoft Excel

CRM systems

Reporting/visualization software

Job description

Resource Innovations is seeking an Associate Program Manager to join our growing team in New Jersey. We are seeking a highly skilled and motivated individual with a strong background in program and/or project administration to join our dynamic team.As an Associate Program Manager, you will be responsible for reporting and workflow development, data analysis and customer service team support, program tracking, reporting and administrative support. This hybrid role will play an important part in maintaining efficient payment operations, strong financial controls, and accurate accounting records for our program.

Resource Innovations (RI) is awomen-led energy transformation firm focused on impact. Building on our expertise in energy efficiency, we're constantly expanding our portfolio of clean energy solutions to guide utilities through increasingly complex, connected challenges. Load flexibility. Electrification. Carbon reduction. With every step, we're leading the charge to power change.

Duties and Responsibilities

• Develop and maintain budget tracking tools, financial reports, and reporting templates for monthly, quarterly, annual, and ad hoc program updates

• Manage program budgets, invoicing, billing, subcontractor payments, and funding allocations while monitoring expenditures against approved budgets
• Perform bank, accounts payable, and incentive payment reconciliations; investigate variances, unreconciled transactions, and payment exceptions; and drive issues through resolution
• Support end-to-end incentive processing and fulfillment activities, including batch preparation, payment review, validation, processing, fulfillment, and related accounting support
• Review incentive payment data and supporting documentation to ensure accuracy, completeness, compliance, and timely payment fulfillment
• Coordinate with Accounting, Incentive Processing, consultants, subcontractors, and other internal stakeholders to resolve transactional, payment, reconciliation, and operational issues
• Maintain accurate financial records, supporting documentation, and audit-ready files while ensuring compliance with internal controls and reporting requirements
• Develop, maintain, and validate internal and external reports to ensure data accuracy, integrity, and timely delivery
• Create, maintain, and collaborate on process documentation, standard operating procedures, and workflow guidance to support program management activities
• Monitor processing, reconciliation, and operational activities to ensure service-level expectations, deadlines, and business requirements are consistently met
• Identify and implement process improvements, efficiency initiatives, and control enhancements to optimize workflows and improve customer, contractor, client, and stakeholder experiences
• Provide cross-functional operational and accounting support to maintain business continuity and effectively manage changing priorities and workload demands
• Other duties as assigned

• New Jersey residence or willingness to relocate to New Jersey

• 5+ years’ experience in project management, finance management, data analytics, accounting, or other business operations functions
• Self-motivated and highly organized, with the ability to prioritize tasks and manage multiple responsibilities effectively.
• Process-oriented with a focus on streamlining workflows and improving efficiency.
• Results-driven and able to collaborate across all levels of an organization to deliver on commitments and meet objectives.
• Independent worker capable of taking ownership of assigned tasks, proposing solutions, and suggesting improvements to existing processes related to reporting, tracking, and analysis.
• Able to meet deadlines while adapting to shifting priorities and evolving business needs.
• Strong Microsoft Office skills including strong Microsoft Excel skills including the ability to create pivot tables, write formulas, and create well-formatted charts and tables.
• Experience with proprietary CRM systems and reporting and visualization software
• Experience developing spreadsheets and systems for tracking and/or analyzing financial performance or other operational activities.
• A strong desire to continue improving skills including the ability to quickly study to learn and improve software skills and knowledge
• Good communication skills both written and verbal
• Interest in sustainability and passionate about making a meaningful impact on the environment.
• Degree in business, accounting or finance, or related field

Preferred skills, education and experience

• Masters in business, accounting or finance, or related field
• Experience with Commercial and/or Residential electric or natural gas utility energy efficiency programs.

About Resource Innovations

Resource Innovations (RI) is a women-led energy transformation firm focused on impact. Building on our expertise in energy efficiency, we’re constantly expanding our portfolio of clean energy solutions to guide utilities through increasingly complex, connected challenges. Load flexibility. Electrification. Carbon reduction. With every step, we’re leading the charge to power change.

Resource Innovations is an Equal Opportunity Employer, committed to ensuring equal employment opportunities for all job applicants and employees without regard to race, color, religion, national origin, gender, age, disability, marital status, genetics, protected veteran status, sexual orientation, or any other protected status. In addition to federal law requirements, Resource Innovations complies with applicable state and local laws governing non-discrimination in employment in every location in which the company does work.

Compensation & Benefits

Resource Innovations offers competitive salaries based on a candidate's skills, experience and qualifications for the position. The compensation range for the base salary for this position is $80,000-$100,000. In addition to base pay, employees may be eligible for a discretionary annual bonus. The stated salary represents the expected compensation for this position.Final compensation will be determined based on factors such as the candidate's experience, education and location.

At Resource Innovations, we believe supporting our people is essential to delivering impact. We offer a comprehensive benefits package designed to promote health, financial security, and work-life balance. This includes three weeks of paid vacation annually, paid holidays, a 401(k) retirement plan with employer match, medical, dental and vision coverage, parental leave, an employee assistance program, commuter benefits, and additional supplemental offerings.

Employment with Resource Innovations is contingent upon the successful completion of a comprehensive background check and reference check. If applicable to the position, a pre-employment drug screen may also be required.

The above job description and job requirements are not intended to be all inclusive. Resource Innovations retains the right to make changes or adjustments to job descriptions and/or job requirements at any time without notice.