Associate Producer

A Hiring Company; Nashville (TN); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Flexible working hours

Diverse and inclusive workplace

Job summary

An event management firm in Nashville seeks an Associate Producer to generate and manage materials for event production. This critical role involves collaboration with various departments to ensure timelines are met and deliverables maintained. The ideal candidate should have at least 5 years of corporate event management experience and a Bachelor's degree, highlighting strong organizational and communication skills. The firm values creativity and teamwork while offering flexibility in operations.

Qualifications

• 5+ years of event management experience expected.
• Experience in video production or stage production preferred.
• Ability to handle multiple projects simultaneously.

Responsibilities

• Collaborate with senior team to develop production timelines.
• Manage on-site program event operations from start to finish.
• Communicate with production team to troubleshoot effectively.

Skills

Event production knowledge

Strong communication skills

Organizational skills

Creative thinking

Ability to work independently

Education

Bachelor’s degree or equivalent experience

Tools

MS Office Suite

Adobe Acrobat

Dropbox

Adobe CS6

Job description

Location: Nashville, Chattanooga, or Memphis TN

Reports to: Producer or Senior Producer

FLSA Status: Full time, Exempt

Position Summary

The Associate Producer generates, acquires, and prepares materials and information for use in event production. This role works closely with the program’s producer, technical director, client services, creative, digital, and other applicable departments to build and maintain the production schedules, travel schedules, and content management, and to assure deliverables are being met according to the confirmed timeline. This role supports the production process by maintaining project documentation for production elements, doing needed research, creating agendas/schedules, managing logistics such as travel, and overseeing the purchase order and vendor invoice process. This position works directly with the executive production team in maintaining budget, vendor contracts, and freelance management, and is trained and cross‑trained in a variety of positions to create a well‑rounded producer.

Job Responsibilities

• Collaborate with senior team members to develop production timeline
• Maintain timeline of deliverables and distribution of materials through email, Dropbox, Asana, and other forms of communication
• Acquire permits, insurance certificates, venue materials, and other project administrative documents
• Take responsibility for portions of the production and overall quality of the program
• Ensure adequate client relations and development, including timely recognition of communications
• Communicate with production team to identify areas of concern and troubleshoot early in the process
• Support scheduling and projects of team members
• Attend program site surveys and events
• Manage on‑site program event operations from start to finish, including event labor and staffing, production team support, and general troubleshooting
• Onboard on‑site positions, including office manager and photographers/videographers
• Create and manage program purchase orders and invoice tracking
• Assist production lead with program settlement and recon
• Take lead role in producing smaller programs or elements of larger ones
• Manage small budgets or portions of budgets as directed
• Co‑coordinate with the production event team, freelancers, and interns who provide event operational support to the senior production staff and various project leads
• Support with ancillary talent production operations and execution as needed
• Able to work flexible hours

Qualifications

• Bachelor’s degree from a four‑year college or equivalent experience
• Seasoned event professional with 5+ years’ experience
• Corporate event management experience strongly preferred
• Previous experience in at least one area of specialty, e.g., video production, stage production, content and media development, etc.

Competencies

• Demonstrated knowledge of event production
• Work unsupervised on small to medium projects
• Demonstrated leader among employees and peers
• Creative in thought and actions
• Actively anticipates obstacles and creates/suggests solutions
• Strong written and verbal communication skills
• Strong work ethic and thrives in a fast‑paced work environment.
• Motivated self‑starter who embraces the opportunity to work independently and tackle other duties as assigned
• Team player who can work within a group setting to support as needed, no matter how small the task or role needed to achieve a successful outcome
• Handle numerous accounts/projects simultaneously with excellent organizational skills
• Self‑manage priorities and meet deadlines
• Effectively co‑manages the project team
• Proficient in MS Office Suite, Dropbox, Adobe Acrobat, Outlook, and other basic software; Adobe CS6, Keynote, and other graphic software a plus
• Willing and able to travel more than 20% and work nights and weekends as requested

Environmental Conditions and Physical Demands

Employee required to spend a portion of time remaining in a seated position looking at a computer screen. Employee is required to do some standing and walking and must be able to lift at least 25 lbs.

Company Summary

LEO Events is a woman‑owned, owner‑operated, award‑winning, diverse supplier of the most meaningful and memorable events. Founded in 2012, LEO has consistently showcased fresh and fearless creativity, inventive tactics, and an exceptionally collaborative approach to event design and production. Our increasingly diverse staff of 100+ full‑time employees is distributed nationwide with main offices in Memphis, Nashville, and Chattanooga, Tennessee.

The biggest brands in business trust us — over and over, year after year — to deliver their most critical messages on the most important occasions. These long‑standing client relationships are the truest testament to the quality of our work.

We stay active in our communities and strive to make positive contributions everywhere we go. We prioritize diversity in our offices, on our stages, and in our supplier relationships, and we believe representing the world more fully paves the way for better work and a better future.