Associate, Paralegal and Legal Operations

Guggenheim Securities; Chicago (IL); Hybrid; USD 80,000 - 90,000; Full time

Job summary

Guggenheim Partners is seeking an Associate, Paralegal and Legal Operations in Chicago with hybrid work arrangements. You will own the intake process, manage requests, and support a high-volume in-house legal practice.

The role emphasizes project management, analytical reporting, and collaboration with senior attorneys and executives. The ideal candidate has a Bachelor’s degree with a Paralegal certificate and at least 3 years in financial services or corporate legal settings, supporting diverse

Qualifications

• Completion of a Bachelor’s degree and Paralegal certificate is required.
• Minimum of 3 years financial services sector, corporate internal legal department, law firm or related experience.
• Experience in a high-volume in-house legal environment preferred.

Responsibilities

• Own the department's request process, tracking and prioritizing incoming requests, routing requests to the appropriate owners.
• Drive matters to completion through disciplined follow-up with internal and external stakeholders.
• Build and maintain trackers, logs and reporting tools to assist with Legal’s operations and substantive project work.
• Prepare first drafts of routine legal documents and correspondence as well as business and operational documents, reports and presentations.
• Provide detailed review of certain legal documents, presentations, and spreadsheets spanning various legal practice areas, including running redlines and commenting.
• Prepare summaries, charts and presentations in PowerPoint, Word, Excel, Visio.
• Build, document, and maintain templates, forms, checklists, playbooks, standard operating procedures and databases.
• Draft, document, and revise policies and procedures.
• Handle confidential information discreetly and professionally.
• Complete project work in a timely and organized manner.
• Respond accurately and promptly to information queries from internal and external sources.

Skills

Organizational skills

Communication

Discretion

Collaboration

Multitasking

Proactive

Adaptability

Education

Bachelor’s degree

Paralegal certificate

Tools

Microsoft Office

Excel

PowerPoint

Visio

Adobe Acrobat

Job description

Job Description

Position Summary

Guggenheim Partners is seeking an Associate, Paralegal and Legal Operations to report to Guggenheim’s Legal & Compliance Operations Officer. This role will join a highly collaborative legal team and will serve as the operational backbone of a high-volume in-house legal practice. This is a hybrid role combining traditional paralegal work, project and workflow management, and analytical, reporting and presentation support. This role owns the intake, tracking, and follow-through on Legal requests, addresses routine matters, prepares work product for attorney review, assists with operational analyses, projects and reports, and assists Legal with matters that arise. In addition to meticulous organizational skills and high attention to detail, the ideal candidate will demonstrate an ability to proactively manage and track various projects both independently and as part of a team, take ownership and responsibility over assignments, assume leadership roles where appropriate, and work on a variety of time-sensitive projects. The successful candidate must be proactive, exercise excellent judgment, have exceptional communication skills, and demonstrate strong customer service and professionalism. The candidate must be comfortable interacting with senior-level attorneys and executives and be highly responsive and efficient. This role presents an opportunity to grow in a dynamic organization and department.

Location and Work Arrangement

The position is located in Guggenheim’s Chicago office and has the opportunity to report under a Hybrid work arrangement.

Essential Job Functions

• Own the department's request process, tracking and prioritizing incoming requests, routing requests to the appropriate owners, exercising judgment to review and resolve routine items and accelerate others
• Drive matters to completion through disciplined follow-up with internal and external stakeholders
• Build and maintain trackers, logs and reporting tools to assist with Legal’s operations and substantive project work
• Prepare first drafts of routine legal documents and correspondence as well as business and operational documents, reports and presentations
• Provide detailed review of certain legal documents, presentations, and spreadsheets spanning various legal practice areas, including running redlines and recommending comments
• Prepare summaries, charts and presentations in PowerPoint, Word, Excel, Visio
• Build, document, and maintain templates, forms, checklists, playbooks, standard operating procedures and databases
• Draft, document, and revise policies and procedures
• Handle confidential information in a discrete manner
• Complete project work in a timely and organized manner
• Respond accurately and promptly to information queries from internal and external sources
• Update and maintain internal systems as needed
• Organize and maintain files and records
• Assist with other legal and compliance related matters as they arise, including substantive legal and compliance, operational and business matters

Preferred Qualifications

• Proficiency in Microsoft Office applications, with focus on Excel, PowerPoint and Visio
• Proficiency in Adobe Acrobat or comparable PDF software
• Experience within financial services industry
• Superior organizational skills and ability to manage multiple assignments
• Consistent accuracy, thoroughness, with the ability to problem solve
• Ability to effectively and maturely communicate and collaborate with diverse personalities in all levels of management, as well as outside vendors and clients
• Ability to demonstrate discretion in handling confidential data and dealing with high-level executives
• Assertive and proactive attitude toward assignments and in managing business relationships
• Able to adapt quickly and appropriately in accordance with the constant evolution of the company and industry
• Collaborative, maintains accountability, and accepts responsibility
• Ability to manage a mixed workload of deadline-driven tasks while maintaining strict attention to detail and prioritizing issues appropriately

Basic Qualifications

• Completion of a Bachelor’s degree and Paralegal certificate is required
• A minimum of at least 3 years financial services sector, corporate internal legal department, law firm or related experience

Salary

• Annual base salary between $80,000 and $90,000.

The base salary range represents the low and high end of the anticipated base salary range for this position. Actual base salaries may vary depending on factors such as location and experience. The range listed reflects base salary only, and the total compensation package may include other components such as incentive compensation.

About Us

Guggenheim Partners is a diversified financial services firm that delivers value to its clients through two primary businesses: Guggenheim Investments, a premier global asset manager and investment advisor, and Guggenheim Securities, a leading investment banking and capital markets business. Guggenheim’s professionals are based in offices around the world, and our commitment is to deliver long-term results with excellence and integrity while advancing the strategic interests of our clients.

Guggenheim is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Learn more at GuggenheimPartners.com, and follow us on LinkedIn and Twitter @GuggenheimPtnrs.