Associate, Office Coordinator & Executive Assistant

Cresset

Scottsdale (AZ)

On-site

USD 55,000 - 65,000

Full time

14 days+

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Benefits offered by this job

Competitive compensation package

Annual incentive

Health and dental insurance

401(k) retirement plan

Equity in Cresset

Job summary

Cresset, a multi-family office and private investment firm, seeks an Associate, Office Coordinator & Executive Assistant. This role involves overseeing the office experience, managing facilities, and providing administrative support to executive leadership. The ideal candidate should have experience in a professional services environment, demonstrate strong communication skills, and have expertise in Microsoft Office.

Qualifications

5+ years of experience in a professional services environment.
Minimum of 2 years in administrative or office management.
Expertise in Microsoft Office and Adobe Acrobat.

Responsibilities

Oversee office experience and manage facilities operations.
Prioritize conflicting needs and handle matters expeditiously.
Provide executive and administrative support to leadership.

Skills

Communication

Problem-solving

Attention to detail

Time management

Education

Bachelor's degree preferred

Tools

Microsoft Office

Adobe Acrobat

Job description

Direct message the job poster from Cresset

Cresset is a firm built by clients, for clients. As an independent, award-winning multi-family office and private investment firm, we are reimagining the way wealth is experienced. Our purpose is to help ensure that both wealth and life are fully optimized—integrated, intentional, and aligned with each client’s vision of success.

We provide access to the caliber of talent, ideas, and investment opportunities typically available to the largest single-family offices and institutions. Our approach is personalized, entrepreneurial, and client-first.

Proudly owned by our clients and employees, Cresset was built to endure. We are creating a 100+ year firm—one focused on delivering an exceptional experience, not only for the families we serve but for the team that serves them. Recognized by Barron’s and Forbes among the nation’s top RIA firms, and as one of the industry’s best places to work,* Cresset is guided by long-term relationships, shared success, and a belief that wealth should serve a life well lived.

Job Description – Associate, Office Coordinator & Executive Assistant

This role is responsible for overseeing the office experience for employees, managing facilities operations, and handling various administrative and fiduciary support duties. The ideal candidate will serve as the primary liaison between employees, facilities management, and executive leadership, ensuring a seamless and engaging workplace experience.

Office Experience – Employee Support

Coordinate with HR and IT to onboard new hires, including preparing checklists, arranging gift baskets, setting up workstations and computers, and scheduling non-HR training.
Serve as the primary liaison between Cresset Office Experience and Executive Management.
Organize weekly office lunches, including scheduling, ordering, setup, and cleanup.
Plan and coordinate employee birthday and anniversary celebrations and gifts.
Organize and execute office events.
Assist with new hire and termination paperwork, maintaining related checklists.
Manage the Outlook vacation calendar and compliance-mandated vacation tracking.
Communicate personnel updates, including illness, bereavement, and celebrations.

Office Experience - Facilities Management

Act as the primary liaison with building management and maintenance personnel, including managing building access cards.
Coordinate with parking vendors for access card distribution and cancellations.
Implement the Office Safety Warden program, including first aid/CPR/AED training.
Oversee emergency preparedness drills and activities.
Coordinate holiday gifts, cards, and office decorating.
Circulate building and local traffic updates to employees.
Prepare and distribute bi-weekly office updates.
Maintain historical personnel files and ensure compliance with record retention policies.
Serve as the primary backup to the Client Experience Coordinator.
Provide executive and administrative support to our Co-Founder and Co-Chairman, serving as the primary point of contact for internal and external matters pertaining to the leader’s business and office management
Complete a broad variety of administrative tasks including calendar management of appointments and travel, complete expense reports, compose and prepare correspondence that is sometimes confidential, arrange complex and detailed travel plans, itineraries, and agendas
Provide a bridge for smooth communication between leaders and internal departments; demonstrate leadership to maintain credibility and trust.
Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on assignments to successful completion, often with deadline pressure.
Create compelling and well-organized presentations and reports by gathering and compiling information.
Partner and collaborate with Executive Assistants and Office Experience team on onsite and offsite events and activities.
Perform other administrative duties as assigned or required.

Education and Experience Requirements:

Bachelor's degree preferred but not required
Strong work tenure: At least 5+ years of experience working in a professional services environment
Minimum of two years of relevant administrative or office management experience.
Expertise in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat

Skills & Experience

Expert level written and verbal communication skills
Demonstrated proactive approach to problem-solving with strong decision-making capability
Meticulous attention to detail and follow-through; perform tasks with high degree of accuracy and efficiency
Highly resourceful team-player, with the ability to also be extremely effective independently
Ability to multitask and highly effective time management skills.
Proven ability to manage confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
Forward looking thinker, who actively seeks opportunities and proposes solutions
Always demonstrates respect for all individuals
Comfortable working in an entrepreneurial environment
Must be able to perform successfully in a fast-paced, intellectually intense, service-oriented environment and to interpret rules and guidelines flexibly to enhance the business and in keeping with Cresset’s values and culture

What We Offer:

At Cresset, we focus on people first. As a service business, our people are our assets. Engaging our clients and employees is our highest priority. Salary will be based on factors including, but not limited to, experience, licenses/certifications, industry knowledge, and geographic location. Cresset offers a competitive compensation package including an annual incentive and a benefits package to all full-time employees including medical, dental, vision, life insurance, 401(k) retirement plan, health savings accounts, short and long-term disability insurance, voluntary critical and accident insurance, and pre-tax parking and transportation programs. Aligning employee and organizational interests, all employees receive equity in Cresset.

It is the policy of Cresset to ensure equal employment opportunity (EEO) for all employees and applicants for employment without regard to race, color, religion, sex, pregnancy (including childbirth, lactation, or related conditions), national origin or ancestry, age, disability, veteran status, uniformed servicemember status, sexual orientation, gender identity, status as a parent, genetic information (including testing and characteristics), or any other characteristic protected by applicable federal, state, or local law. It is Cresset’s policy to comply with applicable laws concerning the employment of persons with disabilities, including reasonable accommodation for applicants and employees with disabilities.

*Disclosures related to awards, recognitions, and rankings available here.

Cresset refers to Cresset Capital Management, and all its respective subsidiaries and affiliates. Cresset Asset Management, LLC, also conducts advisory business under the names of Cresset Sports & Entertainment, CH Investment Partners, and Cresset Capital. Cresset provides investment advisory, family office, and other services to individuals, families, and institutional clients. Cresset also provides investment advisory services to investment vehicles investing in private equity, real estate, and other investment opportunities. Cresset Asset Management, LLC is an SEC registered investment advisor. SEC registration does not imply any specific level of skill or training.

Seniority level