Associate Meetings Planner

Boston Catering & Events; Saint Petersburg (FL); On-site; USD 48,000 - 64,000; Full time

Benefits offered by this job

Benefits package

Paid time off

Job summary

Raymond James in St. Petersburg, FL seeks an Associate Meetings Planner to support planning and execution of corporate meetings and events. You will manage programs through initiation, planning, execution, and closure, and create online registrations while coordinating travel and on-site logistics.

The role requires collaboration with internal customers and vendors, strong organizational skills, and the ability to balance multiple events in a fast-paced environment.

Qualifications

• Bachelor’s degree in Business Administration, Hospitality, or Marketing.
• 7–12 months of general experience in meetings/events or related fields.
• Familiarity with corporate travel policies and event budgeting.

Responsibilities

• Manages small to medium programs through lifecycle: initiation to closure.
• Creates and maintains online registration for meetings/events.
• Coordinates air/travel processes with in-house travel agency and approvals.
• Provides on-site event coordination, including liaising with hotel staff and logistics.
• Performs administrative duties for the meeting planning group.

Skills

Meeting planning

Vendor negotiation

Project management

Communication skills

Time management

Education

Bachelor’s in Business Administration

Bachelor’s in Hospitality

Bachelor’s in Marketing

Tools

Microsoft Office Suite

Database management

Travel management systems

Job description

# Associate Meetings PlannerRaymond James · St. Petersburg, Florida · Posted 6 days agoFull-Time Apply Now Share:## About this roleJob Description SummaryUnder general supervision, uses specialized knowledge and skills obtained through experience and/or formal training to assist in planning and arranging corporate meetings and events. Detailed instructions and established procedures and prescribed guidelines are provided to perform a variety of tasks requiring minimal evaluation, originality or ingenuity in making routine decisions. Recommends solutions to moderately complex problems. Regular contact with contact with internal customers and vendors is required to identify research and resolve problems.Job DescriptionEssential Duties and ResponsibilitiesManages aspects of small to medium size programs through their entire lifecycle (initiation, planning, execution, closure).Creates and maintains on-line registration systems for meetings and events.Compiles and records meetings expenditures and other post meeting data in meeting planning database.Creates key communications, digital and print, for executives and attendees.Manages air processes with in-house travel agency to include lift analysis, approved travelers’ lists, manifest coordination and overall trip approvals, as needed.Provides on-site coordination of events, including coordinating hotel staff and program logistics.Manages time with the ability to effectively balance multiple events at different stages.Performs administrative duties for the meeting planning group.Performs other duties and responsibilities as assigned.Knowledge ofBasic concepts, principles and practices of meeting and event planning.Microsoft Office suite.Database management.Corporate travel policies.Skill inBasic reasoning and decision making to compose recommendations on direction and scope of meetings.Written and verbal communications in order to professionally address a wide and varied audience both internally and externally.Project management to successfully complete long term projects.Organizational and time management skills to best handle multiple priorities in a fast-paced and ever-changing environment.Basic accounting principles.Providing a high level of customer service.Ability toIndependently manage work projects.Negotiate with external vendors.Create, manage and adhere to conference budgets.Handle multiple tasks and projects.Identify problems and create effective solutions.Quickly construct effective contingency plans.Articulate reasons behind decisions.Communicate effectively, both orally and in writing.Work independently as well as collaboratively within a team environment.EducationBachelor’s: Business Administration, Bachelor’s: Hospitality, Bachelor’s: MarketingWork ExperienceGeneral Experience - 7 to 12 monthsCertificationsTravelLess than 25%WorkstyleHybridThe total compensation for this position includes base salary or wages, and may include components such as additional compensation (cash or equity), discretionary bonuses, or commissions. This position is eligible for a benefits package that may include medical, dental, and vision; life insurance; critical illness insurance and accident insurance; disability benefits; retirement savings; paid time off (including vacation, holidays, and sick leave); and parental leave. Eligibility for benefits and specific offerings may vary based on position and employment status. To view more details of the benefits offered, visit Myrjbenefits.com.At Raymond James our associates use five guiding behaviors (Develop, Collaborate, Decide, Deliver, Improve) to deliver on the firm's core values of client-first, integrity, independence and a conservative, long-term view.We Expect Our Associates At All Levels ToGrow professionally and inspire others to do the same Work with and through others to achieve desired outcomes Make prompt, pragmatic choices and act with the client in mind Take ownership and hold themselves and others accountable for delivering results that matter Contribute to the continuous evolution of the firmAt Raymond James – as part of our people-first culture, we honor, value, and respect the uniqueness, experiences, and backgrounds of all of our Associates. When associates bring their best authentic selves, our organization, clients, and communities thrive. The Company is an equal opportunity employer and makes all employment decisions on the basis of merit and business needs.