Associate Manager, Planning & Business Operations

Little Spoon; New York (NY); On-site; USD 85,000 - 100,000; Full time

Benefits offered by this job

Stock options

Medical, dental, and vision plans

401(k) with company match

Paid time off

Parental leave

Growth stipend $250 quarterly

Welcome to the Team credit $200

Employee discounts

Job summary

Little Spoon, based in New York, is seeking an Associate Manager, Planning & Business Operations to provide tactical PM support across our product portfolio. You’ll ensure cross-functional alignment, maintain timelines, and drive momentum from brief to launch and discontinuation.

You will work in a fast-paced, perishable goods environment, coordinating with R&D, marketing, operations and supply chain, and you’ll leverage Monday.com and Airtable to optimize workflows and automation where possible.

Qualifications

• 3+ years in a CPG PMO or formal PM function, preferably in food/beverage.
• Hands-on with Monday.com, Airtable or similar platforms.
• Curiosity to experiment with modern AI tools for PM efficiency.
• Strong written communication for clear recaps and follow-ups.
• Comfort in fast-paced environments with shifting priorities.

Responsibilities

• Coordinate stakeholders, timelines and milestones across a portfolio.
• Track progress against critical paths and flag risks.
• Maintain project tracking tools and dashboards.
• Follow up with cross-functional partners to move work forward.
• Prepare for and facilitate cross-functional meetings.
• Develop, test, and refine AI solutions to scale work.
• Support PM of launches, renovations and discontinuations.
• Build and maintain timelines in Monday.com.
• Maintain portfolio sources of truth like SKU lists and trackers.
• Identify automation opportunities to reduce manual effort.

Skills

Project management

Cross-functional collaboration

AI tool experiments

Written communication

Organizational skills

Tools

Monday.com

Airtable

Claude AI

Job description

Little Spoon was founded on the belief that today's parents are different — equal parts more time-strapped and more food-savvy than ever before. We set out to disrupt a century-old category with products and an experience that deliver on what the modern parent deserves.

As an Associate Manager, Planning & Business Operations, you will provide tactical project management support across our product portfolio, ensuring cross-functional teams stay aligned, timelines are maintained and work moves forward with clarity and momentum. This role is an important part of the connective tissue that keeps our innovation pipeline running smoothly, from a product's first brief through to launch, renovation and discontinuation. We're looking for someone who has operated inside a CPG Project Management Office (PMO) or formal project management function, ideally within food and beverage, and who understands the pace and rhythm of physical product development.

What You'll Do:

Planning and Business Operations

• Coordinate project stakeholders, timelines and key milestones across a portfolio of concurrent initiatives, ensuring alignment across teams
• Track project progress against critical paths, proactively flagging risks, blockers and overdue tasks to relevant owners
• Maintain and update project tracking tools and dashboards, ensuring they reflect accurate, up-to-date status at all times
• Follow up with cross-functional partners on outstanding action items and inputs, keeping work moving between formal meetings
• Prepare for and facilitate recurring cross-functional meetings, including agenda development, note-taking and next step distribution
• Develop, test, and refine AI solutions (i.e. skills + projects on Claude) to scale the team’s work and leverage across the business
• Support the project management of product launches, renovations and discontinuations across the portfolio, ensuring timelines are built, maintained and communicated clearly
• Build and maintain project timelines in Monday.com based on brief inputs, project type and launch channel
• Monitor and maintain the Portfolio Change Management project portfolio, keeping the status of active SKU renovations, label changes and discontinuations current and visible
• Coordinate cross-functional inputs for brief reviews and portfolio alignment meetings, following up on missing information ahead of deadlines
• Maintain sources of truth across the portfolio, including SKU lists, discontinuation trackers and at-risk and out-of-stock processes
• Support the maintenance and continuous improvement of Airtable bases and Monday.com boards, identifying opportunities to reduce manual effort through automation or tooling improvements

What You'll Bring:

• High organization and attention to detail, with the ability to manage multiple workstreams simultaneously
• A proactive communication style — consistent follow-through, closed loops and momentum between formal touchpoints
• Ownership of your work, good judgment about when to ask questions and a clear sense of when to elevate
• You are a self-starter, and ask thoughtful and specific questions to show a basic understanding mindset of doing some research first
• A service mindset and genuine energy for supporting a high-performing team

What You'll Need:

• 3+ years of experience in a CPG Project Management Office (PMO) or formal project management function, with a strong preference for candidates coming from food and beverage or other perishable/short shelf-life product categories
• Hands-on experience with project management tools such as Monday.com, Airtable or similar platforms
• Curiosity and comfort experimenting with modern AI tools to enhance project management efficiency
• Strong written communication skills, with an ability to produce clear, organized recaps and follow-ups
• Comfort working in fast-paced environments with competing priorities and evolving scope

How You'll Stand Out:

• Direct experience in a food and beverage or perishable CPG environment, with exposure to shelf-life constraints, ingredient sourcing timelines, or manufacturing/co-man coordination
• Familiarity with product launch or innovation processes, including working alongside R&D, marketing, operations or supply chain teams
• Experience building or maintaining Airtable bases, Monday.com boards, AI skills + projects, or similar tooling workflows and automations

About Little Spoon

Little Spoon is the fastest growing baby and kids food brand in the United States. On a mission to make parents’ lives easier and kids healthier, we are bringing the future of kids food to the modern parent through a first-of-its-kind platform of products delivered straight to your door. Little Spoon sets your child up for a lifetime of health, from a baby’s very first bites through to their big kid years, with a portfolio of freshly-made baby food, early finger foods, toddler, big kid meals and snacks. Since launch, the company has delivered more than 60 million meals and is responsible for feeding more than 2.9% of US babies, helping to simplify the lives of hundreds of thousands of parents. Learn more at LittleSpoon.com or find us on Instagram at @LittleSpoon.

• Recent accolades include:
• Inc. 100 Fastest Growing Companies
• Fast Company Brands That Matter
• EY Entrepreneur of the Year Finalist
• If you have a disability and require accommodation during our interview process, please let us know how we can help make the interview process fair to your needs.

At Little Spoon, we believe taking care of our team is just as important as taking care of our customers.

Here’s what you can expect when you join the Spooniverse:

Every Spooner shares in our success. All full-time salaried employees are granted stock options as part of their total compensation.

We offer medical, dental, and vision plans with a variety of options to fit your needs.

401(k) with Company Match

We match 100% of your contributions up to 5% of your salary — with no waiting period.

In addition to 11 company holidays, we offer flexible paid time off (no set cap) for full-time employees.

We’re proud to support new parents with at least 12 weeks of paid leave (and up to 18 weeks for birthing parents). Available after 6 months of full-time employment.

$250 per quarter to invest in your growth — whether that’s coaching, courses, or your next great read.

$200 Welcome to the Team credit

50% off recurring code for your own account

20% off recurring code to share with close friends & family

Little Spoon is home to extraordinary, mission-aligned people, and we aim to compensate accordingly. Compensation is informed by market data, company stage, the scope of the role, location, and individual experience. The anticipated base salary range for NYC-based candidates is $85,000 - $100,000 USD, commensurate with experience. Candidates outside of NYC or in remote roles may be subject to a different range. This role also includes an equity package and comprehensive benefits designed to support the well‑being and growth of every Spooner.

If you have a disability and require accommodation during our interview process, please let us know how we can help make the interview process fair to your needs.