Associate Manager, Photoshoot Production

Gapinc; San Francisco (CA); On-site; USD 90,000 - 120,000; Full time

Job summary

Gap Inc. in-House Photo Studio is seeking a collaborative Production Scheduler who will partner with the Photo Studio team and Director of Photo Production to manage all production scheduling.

You will coordinate studio space, both internal and location shoots, and oversee on-set teams while ensuring compliance with budget guidelines and timelines. The role requires strong leadership, meticulous organization, and the ability to solve space, budget, and talent challenges, guiding workflows and

Qualifications

• Experience managing photography production schedules and budgets.
• Strong leadership and project management experience.
• Excellent organizational skills with attention to detail.
• Ability to work in fast-paced environment and manage multiple projects.
• Strong negotiation and communication skills.

Responsibilities

• Manage and schedule photography bookings for Gap Inc. brands.
• Coordinate studio space, personnel, and set crews.
• Forecast and maintain budgets across shoots.
• Oversee on-set team and ensure workflow efficiency.
• Collaborate with Account Managers and studio teams on output and costs.
• Source and manage talent (photographers, assistants, stylists).
• Coordinate catering and food deliveries for shoots.

Skills

Leadership

Project management

Organization

Attention to detail

Budgeting

Negotiation

Communication

Strategic thinking

Collaboration

Job description

About the Role

This collaborative position works closely with the Photo Studio team and Director of Photo Production to successfully and seamlessly manage overall production scheduling for the Gap Inc. In-House Photo Studio. This includes coordinating studio space (internal and location), as well as coordinating & booking set crews and overseeing the on-set team synergy. This role works with the Direction of Production to ensure the Photo Studio is functioning within strict production budget guidelines.

What You'll Do

• Manage and schedule photography booking requests for all Gap Inc. brands, encompassing marketing photography and product page photography; execute and define all shoot bookings and scheduling priorities to optimize studio space and allow for an efficient workflow.
• Execute studio production within financial parameters and budget guidelines.
• Offer creative solutions to space, monetary, and talent challenges; recommend process changes and influence overall studio production workflow.
• Manage talent hold schedules and shoot confirmations, utilizing Photo Studio workflow tools. Recommend tool improvements or process changes as necessary. Offer creative solutions to assist with holds, scheduling and bookings.
• Design & curate photo teams to best support Creative and Brand needs.
• Assist Director in sourcing Creative studio talent to include: Photographers and Photo Assistants, Art Directors, Digital Techs, Hair and Makeup artists, Stylists and Assistant Stylists.
• Partners with Account Managers and other studio Managers to oversee output and performance of teams. Strong skills mandatory pertaining to creative contracts, location agreements, and crew costs.
• Oversee studio catering program.Partner with catering companies.Coordinate and manage all food deliveries as well as source new studio caterers.
• Responsible for all forecasting and budget maintenance for all photo shoots including invoicing and payment of freelance talent.

Who You Are

• Strong leadership and project management skills
• Strong organizational skills with extreme attention to detail
• Strong sense of urgency
• Strong negotiation skills with both internal and external partners
• Strong written and verbal communication skills
• Ability to manage multiple concurrent projects in a fast-paced environment
• Ability to think strategically and work collaboratively with multiple teams
• Experience working in a production environment (creative background a plus)
• Ability to forecast and manage to a strict budget