Associate Grants & Contracts Specialist

Temple University; Philadelphia (Philadelphia County); Remoto; USD 55.000 - 60.000; Tempo pieno

Vantaggi offerti da questo lavoro

Medical coverage

Dental coverage

Vision coverage

Paid time off

Paid Holidays

Tuition remission

Retirement plan

Descrizione del lavoro

Temple University seeks an Associate Grants and Contracts Specialist to support the Review, acceptance, and implementation of sponsored research awards, contracts, and related agreements. This role operates within the Office of Research’s Pre-Award Administration and involves coordinating award setup, maintaining records, and assisting with pre- and post-award processes.

The ideal candidate holds a Bachelor's degree with at least three years in research administration, preferably in higher

Competenze

• Bachelor's degree and at least three years of related research administration experience.
• Experience in higher education, healthcare, government, or nonprofit administration preferred.
• Experience interpreting policies, reviewing documentation, or maintaining financial or administrative records desirable.

Mansioni

• Review sponsored research awards, amendments, agreements, and related documents for completeness and compliance with institutional procedures.
• Performing research compliance activities.
• Review award documents to identify basic administrative requirements, reporting obligations, and sponsor restrictions.
• Acting as a liaison between faculty, staff, and outside funders on all grant and contract related matters.
• Assisting faculty and staff with university pre- and post-award requirements and processes.
• Establish and maintain award records within the university's electronic research administration and financial systems
• Providing assistance in locating funding opportunities from government, non-profit, and industrial/corporate sources;
• Reviewing and interpreting external sponsor guidelines;Assisting in proposal preparation;
• Validating completeness of proposals prior to submission;
• Verify that award budgets and financial information are accurately reflected within university systems.
• Coordinate award setup activities with departmental administrators, principal investigators, financial offices, and Research Administration staff.
• Communicate with sponsors and internal stakeholders to obtain missing documentation and resolve routine award setup issues.
• Identify discrepancies within award documentation and escalation complex issues to senior staff.
• Accepting and reviewing award terms and conditions;
• Educating faculty Principal Investigators and research personnel on systems such as NSF Fastlane, NIH Commons and eRA, and on University and Sponsor regulations and guidelines, and updated policy and procedures;
• Preparing internal pre-award related reports;
• Responding to inquiries from executive level University administration concerning specific grant and contract information.

Conoscenze

Financial systems

MS Office

Analytics

Communication

Organization

Formazione

Bachelor's degree

Descrizione del lavoro

Temple University's Office of Vice President for Research is searching for an Associate Grants and Contracts Specialist! Become a part of the Temple family and you will have access to the following: A hybrid work schedule Full medical, dental, vision coverage Paid time off 11 Paid Holidays Tuition remission - eligible employees and their dependents can obtain a degree TUITION FREE A generous retirement plan and so much more! SALARY RANGE: $55,000 to $60,000 annually A variety of important factors are reviewed by HR when considering salary, including job duties, the applicant’s education and experience, all relevant internal equity considerations, department budget, and funding source.

Position Summary

The Associate Grants and Contracts Specialist, in the Office of Research’s Pre-Award Research Administration Division, supports the institutional review, acceptance, and implementation of sponsored research awards, contracts, and related agreements. Performs administrative and compliance reviews of sponsored award documents, establishes award records within institutional systems, coordinates award setup activities, and assists with project activation.

Required Education and Experience

Bachelor's degree, and at least three years of related research administration experience. An equivalent combination of education and experience may be considered. Experience working in higher education, healthcare, government, or nonprofit administration is preferred. Experience interpreting policies, reviewing documentation, or maintaining financial or administrative records is desirable.

Required Skills and Abilities

• Demonstrated ability to utilize online financial systems.
• Demonstrated computer skills, and advanced proficiency with MS Office Suite, including advanced spreadsheet and database software skills.
• Demonstrated analytical skills, and ability to work with large financial data sets.
• Excellent communication, customer service and interpersonal skills, along with the ability to interact with a diverse constituent population.
• Demonstrated organizational and prioritization skills, along with the ability to be task- and detail-oriented.

Preferred Skills and Abilities

• Strong understanding of Sponsored Projects and Research Administration.
• Familiarity with federal agencies such as NIH, NSF, DoD, DOE, HRSA, or other sponsors.

Essential duties

• Review sponsored research awards, amendments, agreements, and related documents for completeness and compliance with institutional procedures;
• Performing research compliance activities;
• Review award documents to identify basic administrative requirements, reporting obligations, and sponsor restrictions;
• Acting as a liaison between faculty, staff, and outside funders on all grant and contract related matters;
• Assisting faculty and staff with university pre- and post-award requirements and processes;
• Establish and maintain award records within the university's electronic research administration and financial systems
• Providing assistance in locating funding opportunities from government, non-profit, and industrial/corporate sources;
• Reviewing and interpreting external sponsor guidelines;Assisting in proposal preparation;
• Validating completeness of proposals prior to submission;
• Verify that award budgets and financial information are accurately reflected within university systems.
• Coordinate award setup activities with departmental administrators, principal investigators, financial offices, and Research Administration staff.
• Communicate with sponsors and internal stakeholders to obtain missing documentation and resolve routine award setup issues.
• Identify discrepancies within award documentation and escalation complex issues to senior staff.
• Accepting and reviewing award terms and conditions;
• Educating faculty Principal Investigators and research personnel on systems such as NSF Fastlane, NIH Commons and eRA, and on University and Sponsor regulations and guidelines, and updated policy and procedures;
• Preparing internal pre-award related reports;
• Responding to inquiries from executive level University administration concerning specific grant and contract information.

Please note this position will work remotely, the duration of remote work will be at the discretion of Temple University and the department.

Equal Opportunity Statement

Temple University is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs. The University has pledged not to discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information or veteran status.

Compliance Statement

In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.

Temple University's Annual Security and Fire Safety Report contains statistics, policies, and procedures related to campus safety. Go here to review: https://safety.temple.edu/reports-logs/annualsecurity-report You may request a copy of the report by calling Temple University’s Department of Public Safety at 215- 204-7900.