Associate, Finance (Staff Accountant)

Global Prairie; Kansas City (MO); On-site; USD 50,000 - 70,000; Full time

Job summary

Global Prairie seeks an Accounting & Finance Associate to join a fast-paced, entrepreneurial team. You will manage accounts payable and receivable, vendor setup, and ACH batches while assisting with credit card reconciliation and expense reporting.

Strong communication, detail orientation, and ability to juggle multiple priorities are essential as you contribute to weekly reporting and explore AI-assisted process improvements.

Qualifications

• Daily responsibilities include AP entry and vendor management
• AR entry and weekly AR aging reporting
• Review of expense reports and card transactions
• Opportunity to use AI tools to improve processes

Responsibilities

• Process accounts payable with vendor setup and coding accuracy
• Monitor AP inbox, enter payables, and ensure proper coding
• Process accounts receivable and post daily cash receipts
• Prepare weekly AR aging report for Finance
• Assist with treasury tasks such as ACH/wire transfers
• Review employee expense reports for policy compliance
• Support ad hoc process improvements and documentation

Skills

Accounts payable

Accounts receivable

Vendor management

ACH batches

Expense reports

Credit card reconciliation

Reporting & analysis

Communication skills

Teamwork

AI tools

Job description

THE OPPORTUNITY

Global Prairie's Accounting & Finance team is seeking a versatile and organized team player with strong communication skills and the ability to thrive in a fast-paced, entrepreneurial work environment. An Associate on this team has the opportunity to touch many areas of the business and learn new skills. They are primarily responsible for managing the accounts payable and accounts receivable processes, including vendor management and initiation of ACH batches. Secondary responsibilities include management and reconciliation of corporate credit cards as well as review and approval of expense reports. This individual will also be involved in weekly and ad hoc reporting and analysis.

WHAT WE'D LIKE TO SEE

Global Prairie was built on purpose to help organizations deliver on theirs. Inspired by the belief that business should be a force for good in the world, Global Prairie re-invented the typical marketing agency model, embedding purpose into our business from day one. We operate at the intersection of marketing strategy, creativity and technology, delivering deep, innovative thinking - quickly. Because we don't operate as a traditional agency in terms of process, structure or output, we look for team members with an entrepreneurial spirit who embrace innovation and are comfortable prioritizing multiple responsibilities.

Everyone at Global Prairie shares the following characteristics:

• Collaborative
• Optimistic
• Resilient
• Flexible
• Curious
• Philanthropic

Strong candidates for this specific role will also demonstrate:

• A high level of detail orientation
• Self-awareness
• Ability to manage multiple priorities and projects at once
• Excellent verbal and written communication skills
• Discretion when handling confidential information
• Teamwork
• A learning mindset and openness to using AI tools to improve day-to-day efficiency, accuracy and process improvement

ESSENTIAL FUNCTIONS & QUALIFICATIONS

Working across the Finance team, this individual will be responsible for a variety of tasks, such as:

• Daily Responsibilities
  • Accounts payable entry and vendor management
    • Monitor accounts payable email inbox and enter payables
      • Follow up with client teams to obtain project names for billable vendor expenses
      • Follow up with accounting and operations team to ensure correct coding for administrative expenses
    • Maintain electronic copies of paid and open AP
    • Manage initial setup and maintenance of vendors, including contractors
    • Maintain W9's for all vendors
  • Accounts receivable entry
    • Monitor accounts receivable email inbox and client supplier portals and record client cash receipts daily
    • Distribute a weekly AR aging report to the Finance team
• Weekly Responsibilities
  • Contractor management
    • For contractors that enter their hours directly into our timekeeping software, reconcile hours entered to hours invoiced
    • For contractors that send their hours to the AP inbox, enter hours based on time sheet or invoice
  • Treasury management
    • Initiate ACH and wire transfer batches
    • Assist with check runs when needed
  • Corporate Credit Card
    • Overall management of process, including communications with individual cardholders
    • Enter corporate credit card transactions into AP and review/approve supporting documentation for charges
  • Review Employee Expense Reports
    • Review all expenses for compliance with the Global Prairie expense reporting policy, and client expense policies where applicable
    • Confirm that all expenses have appropriate support
• Ad Hoc
  • Assist with overall financial and operational process improvements, including evaluating workflows for opportunities to responsibly use AI tools to reduce manual effort, improve documentation, support analysis and reporting, strengthen review processes, and create efficiencies that improve accuracy and productivity
  • Serve as backup for other team members as necessary,