Client Accounting Specialist

Prairie Fire Resources, LLC; Kansas City (MO); On-site; USD 55,000 - 85,000; Full time

Job summary

Prairie Fire Resource is seeking a Client Accounting Specialist III to manage day-to-day financial operations for multiple clients, acting as SME and providing reliable support to the team.

You will handle AP/AR, month-end closing, bank reconciliations, and collaboration with payroll, vendor relations, and compliance, while maintaining confidentiality. This role emphasizes initiative, process improvement, and accurate financial reporting within a fast-paced environment.

Qualifications

• Bachelor’s degree in accounting or equivalent practical experience.
• Proactive willingness to provide advanced support across tasks.
• In-depth understanding of accounting principles; strong AP/AR knowledge.

Responsibilities

• Collaborate with team; provide SME-level accounting guidance and risk insights.
• Execute and assist with advanced AP: vendor payments, cash management; assist AR: invoicing and contract reviews.
• Serve as primary point of contact for client and vendor communications; ensure data accuracy.

Skills

Team collaboration

Proactive support

Advanced communication

Attention to detail

Confidentiality

Multi-tasking

Process improvement

Continuous learning

English fluency

Education

Bachelor’s degree in accounting

Equivalent practical experience

Tools

Accounting software

Job description

As the Client Accounting Specialist at Prairie Fire Resource, you'll lead the financial intricacies for multiple clients, acting as a subject matter expert (SME) and providing additional support to team members. Your role encompasses day‑to‑day financial processes, positive client and vendor relationships, and the implementation of efficient accounting procedures.

ESSENTIAL DUTIES:

• Collaborative Team Support: Share subject matter expertise with team members, provide advanced support and contributing to a collaborative and efficient work environment. Provide proactive accounting guidance and address risks related to client business initiatives.
• Accounts Payable & Receivable Proficiency: Execute and assist with advanced day‑to‑day accounts payable processes, including cash management, vendor bill payments, and credit card receipt processing. On the receivables side, handle and assist with contract reviews, monthly invoicing, and, maintaining meticulous customer record maintenance.
• Relationship Management: Serve as the primary contact for positive client and vendor interactions, responding promptly to inquiries and providing necessary data for a seamless partnership.
• Documentation & Compliance: Obtain crucial paperwork from clients and vendors, such as W-9 information, to facilitate smooth accounting operations. Ensure compliance with industry regulations.
• Month‑end Excellence: Lead month‑end closing processes, from bank reconciliations to general ledger auditing. Your attention to detail ensures assistance with accurate financial reporting.
• Payroll Assistance: When necessary, collaborate with the payroll team to assist in payroll processing and recording for assigned clients, demonstrating your versatility in financial functions.
• Administrative Duties: Beyond the numbers, handle administrative duties like scanning invoices and maintaining an efficient electronic filing system.
• Innovation & Process Improvement: Identify opportunities for centralization, elimination, or automation of activities. Implement innovative solutions to enhance client financial processes.
• Client Growth Strategic Contribution: Contribute to the continued growth of Prairie Fire Resources by devising creative solutions to complex client financial challenges.

QUALIFICATIONS & EXPECTATIONS:

• Bachelor’s degree in accounting or equivalent practical experience for a minimum of three years.
• Proven team-oriented mentality with a proactive willingness to provide advanced support in various tasks.
• In-depth understanding of advanced accounting principles and best practices, demonstrating expertise in accounts payable and receivable processes. Exhibit sound judgment and unwavering adherence to accounting best practices.
• Highly proficient in using accounting software, showcasing advanced accuracy and organizational skills.
• Excellent communication skills, both written and verbal, maintaining a high level of confidentiality in handling sensitive financial information.
• Ability to thrive in a fast‑paced environment, adeptly managing multiple interruptions and showcasing the ability to identify and correct numerical errors.
• Exceptional prioritization skills to meet deadlines with minimal supervision.
• Demonstrated commitment to continuous learning, staying abreast of industry updates, and retaining knowledge.
• Must be authorized to work in the United States and fluent in the English language.

PHYSICAL AND OTHER REQUIREMENTS:

In the capacity of the Client Accounting Specialist III position, the employee is expected to engage in verbal communication and auditory tasks. This frequently involves prolonged periods of sitting, utilizing hands and fingers for tasks such as handling, feeling, and operating a keyboard. There may be occasional requirements to stand, walk, reach with arms and hands, climb or balance, and adopt stooping, kneeling, or crouching positions. Close vision capabilities are essential for this role.

The position entails face‑to‑face interactions with individuals and teams, providing opportunities to make independent decisions with limited supervision. The role demands precision and attention to detail, given the need to meet strict deadlines and collaborate within a group or team setting.

The work environment may include exposure to distracting sounds and noise levels. The primary work setting is indoors, with conditions controlled for environmental factors.

CORE VALUES:

All tasks should align with our Core Values, which are elaborated upon in-depth during our new hire onboarding:

• Deadlines are not just a suggestion
• Our clients are not our Quality Control
• Everyone is a lifeguard! Don’t be the one who lets themselves drown
• Don’t let the finger be pointing at us
• We aren’t that kind of Company. We treat our employees, clients and vendors with respect, and expect the same in return
• Ask Questions. Don’t assume you know everything- we don’t!

DISCLAIMER:

This job description serves to outline the general nature and level of work involved; it should not be interpreted as an exhaustive list detailing every responsibility, duty, and skill essential for the position. It neither states nor implies that the duties mentioned are the sole obligations of the employee in this role. These responsibilities are subject to modification at the discretion of Management. Employees are expected to adhere to and execute any additional job-related instructions and duties in accordance with Federal and State Laws.

All job requirements are open to reasonable modification to accommodate individuals with disabilities. Successful job performance is contingent upon the employee's proficiency in carrying out each duty. It is important to note that employment remains on an "at-will" basis, providing flexibility for both the employer and the employee.