Associate Director, Special Events & Protocol - Office of the President

UT Tyler; San Antonio (TX); On-site; USD 80,000 - 110,000; Full time

Job summary

The University of Texas at San Antonio seeks an Associate Director for Special Events & Protocol in the Office of the President. The role leads high‑level university events and serves as a key liaison for events involving the President and First Lady, ensuring hospitality and protocol standards are met.

The position drives event projects aligned with institutional priorities, coordinates resources and budgets, and supports executive engagement with internal and external audiences, reporting to

Qualifications

• Bachelor’s Degree in a related field.
• Seven (7) years of related work experience.
• This position may require the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.

Responsibilities

• Manages, plans, and oversees high-level university events and special projects hosted by the Office of the President.
• Coordinates with university-wide teams in the planning and execution of large-scale events that support institutional strategic priorities.
• Manages executive-level protocol and hospitality activities for the Office of the President, ensuring appropriate standards and practices are followed.
• Coordinates formal and informal engagement opportunities with internal and external audiences to support and strengthen the President’s university and community relationships.
• Collaborates with the Director of Special Events & Protocol and University Leadership to ensure event logistics and execution align with the President’s vision and institutional priorities.
• Represents the Office of the President on committees and working groups related to special projects, events, hospitality, and protocol, as assigned.
• Provides support for First Lady initiatives, community engagement activities, events, and calendar coordination.

Skills

Event planning

Communication

Education

Bachelor's Degree in a related field

Job description

Associate Director, Special Events & Protocol - Office of the President

The University of Texas at San Antonio (UT San Antonio) is a nationally recognized, top-tier public research university that unites the power of higher education, biomedical discovery and healthcare within one visionary institution. As the third-largest research university in Texas and a Carnegie R1-designated institution, UT San Antonio is a model of access and excellence — advancing knowledge, social mobility and public health across South Texas and beyond. UT San Antonio serves approximately 42,000 students in 320 academic programs spanning science, engineering, medicine, health, liberal arts, AI, cybersecurity, business, education and more. With 17,000 faculty and staff, UT San Antonio has also been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online , on UT San Antonio Today or on X , Instagram , Facebook , YouTube or LinkedIn .

Salary Range: Commensurate with education, experience, and qualifications.

Job Type: Full Time

Posting Close Date: Applications will be accepted through 11:59 PM CDT on 11/08/2026. At the discretion of the hiring department, this posting may close once a sufficient number of qualified applications have been received.

Required Application Materials

• Resume is required
• Cover Letter is preferred

Job Summary

The Associate Director for Special Events & Protocol manages and oversees high-level university events, including those hosted by the Office of the President.This position serves as a key liaison for university events involving the President and supports the President's and First Lady's executive hospitality and protocol needs.The Associate Director manages special event projects involving the President and supports initiatives critical to advancing institutional strategic priorities.The Associate Director ensures executive and high-profile university events are professionally executed and adhere to appropriate protocol standards.

Core Responsibilities

• Manages, plans, and oversees high-level university events and special projects hosted by the Office of the President.
• Coordinates with university-wide teams in the planning and execution of large-scale events that support institutional strategic priorities.
• Manages executive-level protocol and hospitality activities for the Office of the President, ensuring appropriate standards and practices are followed.
• Coordinates formal and informal engagement opportunities with internal and external audiences to support and strengthen the President’s university and community relationships.
• Collaborates with the Director of Special Events & Protocol and University Leadership to ensure event logistics and execution align with the President’s vision and institutional priorities.
• Serves as a liaison for internal and external events involving the President and University Leadership, providing guidance regarding logistics, protocol, and presidential participation.
• Supports the day-to-day operations of the Special Events function, including coordination of resources, timelines, vendors, and event logistics, ensuring the seamless planning, execution, setup, and breakdown of special projects and events.
• Manages and coordinates university event budgets, procurement, and financial operations in partnership with the Senior Director of Administration and Operations.
• Coordinates and supports events associated with high-level university initiatives, including search committees, task forces, open forums, town halls, and other institutional activities.
• Represents the Office of the President on committees and working groups related to special projects, events, hospitality, and protocol, as assigned.
• Provides support for First Lady initiatives, community engagement activities, events, and calendar coordination.
• Performs other duties as assigned.

Required Qualifications

• Bachelor’s Degree in a related field.
• Seven (7) years of related work experience.
• This position may require the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.