Associate Director, Scholarship Services

Prairie View A&M University; Prairie View (TX); On-site; USD 70,000 - 95,000; Full time

Job summary

Prairie View A&M University in Texas seeks an Associate Director of Scholarship Services to lead and oversee scholarship programs and related student services. You will coordinate with faculty, staff, advising, and the Business Office to ensure accurate scholarship awarding and reporting.

The role requires a Bachelor's degree and 7 years of related experience, with strong leadership, communication, and organizational skills to support enrollment management and student retention efforts.

Qualifications

• Bachelor's degree
• Seven years of related experience.
• Knowledge of word processing, spreadsheet, and database applications.
• Knowledge of higher education.
• Oral and written communication skills.
• Organizational skills.
• Ability to multitask and work cooperatively with others.
• Demonstrated leadership ability.
• Ability to solve complex problems.

Responsibilities

• Manages all aspects of the University scholarship program.
• Promotes the PVAMU scholarship program in order to increase the number of scholarships awarded.
• Develop and maintain marketing literature to promote awareness of scholarship opportunities for students.
• Works with the advising staff on assisting students in the completion of the scholarship application process.
• Serves as the liaison between the faculty/staff, students and the public to provide information and resources regarding scholarship activities and programs.
• Monitors and provides updates to the student body regarding new scholarship opportunities.
• Determines or verifies scholarship eligibility.
• Reviews the importing and exporting of scholarship application records via the financial aid delivery system and Awards Management (Blackbaud) to ensure the accuracy of each student scholarship offers and award.
• Assists the Director in the Banner system set-up for scholarship awarding.
• Works with the Business Office to resolve scholarship disbursement exception reports.
• Reviews and resolves discrepancies related to scholarship disbursements and student eligibility.
• Collaborates with the Office of Recruitment to assist with the awarding of university merit scholarship.
• Responsible for reviewing Merit Scholarship appeals.
• Maintains scholarship criteria for record retention.
• Serves as the liaison to the athletic department including the management and oversight of athletic awards.
• Maintain ongoing relations by initiating and responding to internal/external constituents.
• Serves on the University Scholarship Committee to implement, coordinate, and monitor scholarship criteria and agreements.
• Works closely with the Director to provide leadership and guidance to departmental working groups.
• Collaborates with faculty and staff to promote scholarships.
• Participates actively in enrollment management and student retention activities through outreach and internal/external communication.
• Ensures that the administration of the University scholarship programs are consistent with the institutional regulations and policies governing their administration and coordinates appropriately and timely communication to outreach staff as appropriate.
• Assists the Director with preparing scholarship reports for staff, University officials, and external organizations for internal and external audits.
• Creates, manages, and revises the policies and procedures manual for the student University scholarship program(s).
• Along with the Director, provides leadership for identifying opportunities for innovating ways of processing University scholarships.
• Provides direct support to the Director to carry out the recommendations, instructions, and initiatives.
• Coordinates/Collaborates with the outreach and advising staff on research and analysis activities and reports regarding University scholarship programs and related customer service and intervention.
• Coordinates with the outreach staff to ensure that University scholarship information is accurately conveyed to financial aid advisors in a timely manner.
• Performs other related duties as assigned.

Education

Bachelor's degree

Seven years of related experience

Job description

Job TitleAssociate Director, Scholarship Services Agency Prairie View A&M University Department Student Financial Aid Proposed Minimum SalaryCommensurate Job LocationPrairie View, Texas Job TypeStaff

Job Description

Important Immigration information: A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee. In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate. The Associate Director for Scholarship Services, under general direction, lends direct support to Director for management and general administration of scholarship programs. Provides leadership and direction to assigned staff in planning, development, coordination, and delivery of their respective programs to meet needs of students and goals of department. The salary is determined in accordance with the University’s compensation structure and will be commensurate with the candidates’ education and experience, within the assigned salary range for this position.

Responsibilities

• Manages all aspects of the University scholarship program.
• Promotes the PVAMU scholarship program in order to increase the number of scholarships awarded.
• Develop and maintain marketing literature to promote awareness of scholarship opportunities for students.
• Works with the advising staff on assisting students in the completion of the scholarship application process.
• Serves as the liaison between the faculty/staff, students and the public to provided information and resources regarding scholarship activities and programs.
• Monitors and provides updates to the student body regarding new scholarship opportunities.
• Determines or verifies scholarship eligibility.
• Reviews the importing and exporting of scholarship application records via the financial aid delivery system and Awards Management (Blackbaud) to ensure the accuracy of each student scholarship offers and award.
• Assists the Director in the Banner system set-up for scholarship awarding.
• Works with the Business Office to resolve scholarship disbursement exception reports.
• Reviews and resolves discrepancies related to scholarship disbursements and student eligibility.
• Collaborates with the Office of Recruitment to assist with the awarding of university merit scholarship.
• Responsible for reviewing Merit Scholarship appeals.
• Maintains scholarship criteria for record retention.
• Serves as the liaison to the athletic department including the management and oversight of athletic awards.
• Maintain ongoing relations by initiating and responding to internal/external constituents.
• Serves on the University Scholarship Committee to implement, coordinate, and monitor scholarship criteria and agreements.
• Works closely with the Director to provide leadership and guidance to departmental working groups.
• Collaborates with faculty and staff to promote scholarships.
• Participates actively in enrollment management and student retention activities through outreach and internal/external communication.
• Ensures that the administration of the University scholarship programs are consistent with the institutional regulations and policies governing their administration and coordinates appropriately and timely communication to outreach staff as appropriate.
• Assists the Director with preparing scholarship reports for staff, University officials, and external organizations for internal and external audits.
• Creates, manages, and revises the policies and procedures manual for the student University scholarship program(s).
• Along with the Director, provides leadership for identifying opportunities for innovating ways of processing University scholarships.
• Provides direct support to the Director to carry out the recommendations, instructions, and initiatives.
• Coordinates/Collaborates with the outreach and advising staff on research and analysis activities and reports regarding University scholarship programs and related customer service and intervention.
• Coordinates with the outreach staff to ensure that University scholarship information is accurately conveyed to financial aid advisors in a timely manner.
• Performs other related duties as assigned.

Required Education & Experience

• Bachelor's degree
• Seven years of related experience.

Required Knowledge, Skills & Abilities

• Knowledge of word processing, spreadsheet, and database applications.
• Knowledge of higher education.
• Knowledge of student financial aid processes and related federal and state regulations.
• Oral and written communication skills.
• Organizational skills.
• Ability to multitask and work cooperatively with others.
• Demonstrated leadership ability.
• Ability to solve complex problems.

Preferred Qualifications

• Eight years of experience in financial aid and/or scholarship experience.
• Experience in leading and/or supervising staff.

Job Posting Close Date

Job Posting Close Date: 09/14/2026

Background Check Requirements

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer

Equal Opportunity/Veterans/Disability Employer.

About PVAMU

For more than 140 years, Prairie View A&M University (PVAMU) has been igniting passion in its students. With an established reputation for producing engineers, nurses, and educators, PVAMU offers baccalaureate degrees, master’s degrees, and doctoral degree programs through nine colleges and schools.

The University has an enrollment of more than 8,500 students. Designated an institution of “the first class” in the Texas Constitution, PVAMU is the second-oldest public institution of higher education in the state and a member of The Texas A&M University System. The University is dedicated to fulfilling its land-grant mission of achieving excellence in teaching, research, and service. PVAMU is conveniently located near the rapidly growing residential and commercial area known as the Northwest Houston Corridor. The developing Northwest Houston Corridor offers newly developed suburban communities, a variety of shopping and dining near the Houston Premium Outlets and is a short, 35-minute commute into downtown Houston. For more information, visit www.pvamu.edu.