Associate Director Records and Registration

The University of Iowa; Iowa City (IA); Hybrid; USD 75,000 - 115,000; Full time

Benefits offered by this job

Tuition assistance

Health coverage

Retirement plans

Job summary

The University of Iowa’s College of Engineering seeks an Associate Director of Records and Registration to lead undergraduate registration, records, and degree progression. You will ensure accurate information and timely graduation while advising students and coordinating transfer and study abroad initiatives.

You will collaborate across campus to improve services, manage enrollment, and support commencement activities, with a focus on efficiency and accuracy in FERPA-compliant processes.

Qualifications

• Master’s degree or equivalent combination of education and experience.
• Experience with process management and continuous improvement.
• Experience with computerized information systems and policy interpretation.
• Ability to analyze operational issues and coordinate cross-functional solutions.
• Commitment to confidentiality and service excellence.

Responsibilities

• Coordinate collegiate registration procedures and deadlines with delegated authority.
• Manage scheduling and enrollment for college ENGR courses and waitlists.
• Lead transfer credit and degree-audit-related processes with offices.
• Plan and execute College of Engineering commencement events.

Skills

Process improvement

Cross-functional collaboration

Data analysis

Policy application

Confidentiality

Education

Master’s degree or equivalent

Tools

MAUI

UI Planner

Degree audit

Catalog

Workflow

Job description

Associate Director Records and Registration

The Associate Director of Records and Registration leads college-level operations for undergraduate registration, academic records, curricular information, and degree progression within the College of Engineering. Working with academic departments and the Office of the Registrar, the position coordinates consistent processes, resolves complex matters within delegated authority, and supports accurate academic information and timely graduation.

As a member of the Engineering Student Success Team (eSST), the Associate Director also provides academic advising and leads designated initiatives supporting transfer students, study abroad, and College of Engineering commencement. The position collaborates across campus to improve services, strengthen student transitions, and enhance operational efficiency.

• Coordinate collegiate registration procedures, University policies and deadlines, and complex enrollment requests requiring collegiate authorization; implement approved actions within delegated authority and elevate exceptions as appropriate.
• Manage scheduling and enrollment processes for college-owned ENGR courses, including offerings, seat capacity, waitlists, prerequisites, and necessary schedule adjustments.
• Partner with Engineering departments and University offices to identify course-access concerns, recommend scheduling solutions, and promote consistent registration practices.

Degree Progression

• Support degree evaluation and graduation verification by reviewing degree-audit discrepancies and coordinating resolution with academic departments and the Office of the Registrar, which retains responsibility for final conferral.
• Serve as the college liaison for centrally processed degree-audit exceptions and approved curricular requirement updates; coordinate documentation, guidance, and process improvements.
• Coordinate implementation of approved transfer-course equivalencies and academic eligibility verification in collaboration with designated departments and University offices.
• Lead planning and execution of College of Engineering commencement ceremonies, including logistics, communications, and coordination with collegiate and University partners.

Academic Planning

• Provide individual and group academic advising for undergraduate engineering students, including a small, assigned advising caseload and participation in summer and winter orientation.
• Lead collegiate transfer orientation, advising, and transition support; collaborate on community college articulation agreements and transfer pathways.
• Serve as the college’s Study Abroad liaison, promoting opportunities and coordinating course evaluation and credit approval with academic departments and campus partners.
• Coordinate semesterly departmental drop-in advising days and collaborate with colleagues to support consistent, accessible academic guidance.

Records Management

• Oversee accuracy, maintenance, and appropriate stewardship of collegiate-level undergraduate academic records and approved curricular or policy changes.
• Coordinate collegiate content for the University General Catalog, ENGR course information, and official sample plans with academic departments; ensure alignment with university curriculum timelines and deadlines.
• Maintain clear records procedures, documentation, and FERPA-compliant information-sharing practices to support consistent collegiate operations and accreditation needs.

Tuition and Fees

• Coordinate the first-year engineering tuition exception process and respond to collegiate tuition-related questions in partnership with offices holding financial and policy authority.
• Scheduling Classroom Assignments
• Coordinate scheduling and effective use of college-controlled instructional rooms, computer laboratories, and specialized spaces with academic departments and University Classrooms.
• Collaborate with Classroom Scheduling, academic departments, and collegiate leadership to support the efficient use of general assignment instructional spaces, course scheduling, and enrollment needs within the College of Engineering.

Systems Support and Development; Data Collection, Analysis, and Reporting

• Serve as a collegiate-level functional resource for registrar-related systems, including MAUI, UI Planner, degree audit, Catalog, and Workflow; coordinate approved system changes and process documentation.
• Work with the College of Engineering Data Manager, collegiate leadership, and campus partners on reliable data, reports, and process improvements supporting scheduling, degree progression, accreditation, and planning.
• Collaborate with University partners to identify appropriate opportunities to use University-approved AI, automation, and emerging technologies to improve services while protecting student information.

Budget Oversight and Management

• Monitor assigned records, registration, and commencement budgets and recommend resource and service improvements consistent with university guidelines.

Leadership/Supervision

• Represent the College in operational partnerships with the Office of the Registrar and campus committees; coordinate guidance and training for departmental colleagues.
• Establish shared workflows and cross-training, provide functional leadership, and supervise records and registration staff if assigned.

About the College of Engineering

The College of Engineering at the University of Iowa is driven by talented faculty, staff, and students who are dedicated to producing knowledge that addresses grand challenges in advanced technologies, health sciences, sustainability, energy, and the environment. We pride ourselves on producing ethical, globally aware engineers whose work makes the world safer and more efficient. As a center of innovation and discovery, the College of Engineering is committed to improving the quality of life for our Iowa community, as well as for people across the United States and around the world.

Education Requirement

• A master’s degree or an equivalent combination of education and experience.

Required Qualifications

• Demonstrated knowledge of process management and continuous improvement, including the ability to analyze, maintain, and enhance systems, records, or operational workflows, typically demonstrated through 1-3 years of relevant experience.
• Extensive experience using or supporting computerized information systems and applying complex policies with accuracy and sound judgment.
• Demonstrated ability to analyze operational issues, coordinate cross-functional solutions, document procedures, and improve processes involving high volumes of records or transactions.
• Demonstrated ability to communicate effectively and build collaborative relationships across functional areas, organizational levels, and stakeholder groups.
• Demonstrated commitment to confidentiality, information integrity, service excellence, and a welcoming and respectful environment.

Desired Qualifications

• Familiarity with University of Iowa academic policies and systems such as MAUI, UI Planner, degree audit, Catalog, or Workflow.
• Experience with curriculum or registration coordination, degree progress, transfer student support, commencement, staff training, or process improvement.
• Experience providing functional leadership, training, process management, or supervision in a complex, decentralized academic environment.

In order to be considered for an interview, applicants must upload:

• Resume

Job openings are posted for a minimum of 7 calendar days. This job may be removed from posting and filled any time after the minimum posting period has ended. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification.5 professional references will be requested at a later step in the recruitment process.

For questions, contact Alex Schutman at [e-mail]

Benefits Highlights

• Regular salaried position. Pay level 5A. Located in Iowa City, Iowa.
• Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans.

Joining the University of Iowa means becoming a vital part of the Hawkeye community, where your work directly impacts education, research, and student success. Enjoy exceptional health coverage, university-paid life insurance, robust retirement plans, and generous leave policies. Benefit from 24/7 support services, well-being resources, and access to UI Health Care specialists. Grow professionally with advanced training, leadership development, and tuition assistance. Iowa City offers a great quality of life with world-class performances at Hancher Auditorium, Big Ten athletics, top-ranked public schools, and outdoor recreation. Join us in making a difference at a leading Big Ten university and premier public research institution.

Additional Information

• Appointment Type: Professional and Scientific
• Schedule: Full-time
• Work Modality Options: On Campus, Hybrid within Iowa

Contact Information

• Organization: College of Engineering
• Contact Name: Alex Schutman

Equal opportunity employer

The University of Iowa is an equal opportunity employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, religion, national origin, age, sex, pregnancy (including childbirth and related conditions), disability, genetic information, status as a U.S. veteran, service in the U.S. military, sexual orientation, or associational preferences.

Persons with disabilities who need assistance or accommodations with the application or interview process may contact University Human Resources/Faculty and Staff Disability Services, [phone] or [e-mail] . For jobs in UI Health care, please contact UI Health care Leave & Disability Administration at 319-356-7543 .