Associate Director of Development, Events

University of Texas; Austin (TX); On-site; USD 52,830 - 64,570; Full time

Job summary

University of Texas Dell Medical School seeks an Associate Director of Development, Events to lead donor-focused events, coordinating with faculty, gift officers, and communications teams to showcase the impact of philanthropy.

The role involves strategic planning, cross-functional leadership, and oversight of in-person, virtual, and hybrid events to advance fundraising goals and donor engagement.

Qualifications

• Bachelor's Degree in Communications, Public Affairs, Nonprofit Management, or related field with at least 3 year(s) of experience in direct event management.
• Experience supporting senior administrators, faculty, and gift officers.
• Master's Degree in Public Administration, Higher Education, or related field with at least 5 year(s) of experience in strategic event planning and donor engagement.
• Experience in academic medicine, healthcare, or development.
• Experience with CRM systems and project management tools.

Responsibilities

• Strategic planning and execution of donor-focused events across in-person, virtual, and hybrid formats.
• Oversee event timelines, logistics, run-of-show, and onsite execution.
• Manage budgets, contracts, and vendor relationships in line with policies; escalate exceptions as needed.
• Track post-event ROI, surveys, and CRM data; share insights with leadership.

Education

Bachelor's Degree in Communications, Public Affairs, Nonprofit Management, or related field

Tools

CRM systems

Project management tools

Job description

## Associate Director of Development, EventsApplylocations: UT MAIN CAMPUStime type: Full timeposted on: Posted Todayjob requisition id: R\_00047645**Job Posting Title:**Associate Director of Development, Events**----****Hiring Department:**Dell Medical School**----****Position Open To:**All Applicants**----****Weekly Scheduled Hours:**40**----****FLSA Status:**Exempt from FLSA**----****Earliest Start Date:**Aug 03, 2026**----****Position Duration:**Expected to Continue**----****Location:**UT MAIN CAMPUS**----****Job Details:****General Notes**## Dell Medical is seeking an Associate Director of Development, Events **Purpose**Reports to senior director of development, events. This position will work with the development team to identify, cultivate and steward donors through institutional and philanthropic events for UT Dell Medical. They are responsible for conceptualizing, planning and coordinating institutional-level and development events as assigned, ensuring that each experience is professional, aligned with UT Dell Med goals and priorities and showcases the impact of philanthropy.## ## **Responsibilities****1. Strategic Event Planning & Program Development*** Contribute to the development of the annual events strategy by providing insights, recommendations, and operational expertise aligned with institutional priorities and fundraising goals.* Lead execution of the strategic events plans, ensuring development-focused events support donor cultivation, stewardship, campaign priorities, and prospect engagement.* Translate strategic direction into compelling, donor-centric event programming that elevates engagement and advances relationship-building.* Identify and secure faculty, speakers, and program participants to support enterprise event objectives and messaging.**2. Event Execution & Project Leadership*** Lead the planning and execution of a portfolio of high-impact in-person, virtual, and hybrid events, ensuring alignment with strategic direction and reflective of enterprise’s standard excellence·* Oversee day-to-day event management, including timelines, logistics, run-of-show development, and onsite execution.·* Serve as project lead for assigned events, coordinating across stakeholders while escalating key decisions and risks to senior leadership as appropriate.·* Partner with communications and development teams to implement messaging, scripts, and event materials that reflect established strategy and brand standards. Financial,**3. Vendor & Resource Management*** Manage event budgets and track expenses, ensuring alignment with approved parameters and advising leadership on risks or optimization opportunities.* Responsible for submission of financial documentation, end-to-end* Lead sourcing, negotiation, and coordination of vendor contracts in compliance with institutional policies; escalate exceptions or high-impact decisions as needed.* Maintain and strengthen vendor partnerships to support efficient execution and high-quality delivery.**4. Operations & Performance Tracking*** Provide day-to-day coordination and guidance to event staff, including delegation, support, and alignment on priorities.* Lead staffing plans and oversee onsite team coordination to ensure seamless event execution.* Execute post-event evaluation processes, including survey tracking, reporting, and ROI analysis; share insights and recommendations with leadership.* Maintain and enhance operational processes, tools, and documentation to improve efficiency, consistency, and team effectiveness.* Ensure all data is accurately reflected in the CRM. **Marginal or Periodic Functions:*** Supports special projects such as campaign branding refresh and creative audits.* Assists with feasibility studies and quiet-phase campaign strategies* Other related duties as assigned.* Adheres to internal controls and reporting structure.* Performs related duties as required. ## **EDUCATION & EXPERIENCE****Minimum Qualifications:**Requires a Bachelor's Degree in Communications, Public Affairs, Nonprofit Management, or related field with at least 3 year(s) of experience in direct event management.* Experience supporting senior administrators, faculty, and gift officers.**Preferred Qualifications:**Master's Degree in Public Administration, Higher Education, or related field with at least 5 year(s) of experience in strategic event planning and donor engagement.● Experience in academic medicine, healthcare, or development.● Experience with CRM systems and project management tools.● Experience in healthcare or higher education fundraising events.## **Salary Range**$58,700 + depending on qualifications ## **WORKING ENVIRONMENT/EQUIPMENT**· Standard office equipment· Repetitive use of a keyboard· May work around standard office conditions. Occasional travel may be required.· Extended work hours to include nights and weekends will be required on an as needed basis. ## **Required Materials*** Resume/CV* 3 work references with their contact information; at least one reference should be from a supervisor* Letter of interest **Important** **for applicants who are NOT current university employees or contingent workers:** You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.