Associate Director, Facilities and Risk

OSU Oregon State University; Corvallis (OR); On-site; USD 100,000 - 110,000; Full time

Job summary

Oregon State University is seeking an Associate Director of Facilities and Risk for the Student Experience & Recreation department. This full-time, 12-month role provides leadership across maintenance, building services, grounds, and risk management to ensure safe, accessible, and high-quality student experiences.

The position collaborates with EH&S and Emergency Management, oversees budgets and dashboards, and drives continuous improvement while supporting student success and wellbeing.

Qualifications

• Bachelor’s degree in management, business, recreation, facilities management, natural resources, science, or a related field.
• Five (5) years of progressively responsible experience in facilities and operations management within a large, complex organization.
• Five (5) years of full‑time professional supervisory experience, including hiring, training, developing, coaching, and evaluating employees.
• Knowledge of facility operations, maintenance programs, service delivery, operational planning, and continuous improvement of facility systems and services.
• Knowledge and application of risk management principles and practices.
• Proven ability to establish and maintain effective working relationships with internal and external partners, stakeholders, and collaborators.
• Ability to work independently and within a collaborative team environment.
• Strong organizational, project coordination, and workload management skills.
• Excellent written, verbal, and interpersonal communication skills.
• Commitment to fostering an inclusive, accessible, and welcoming environment.

Responsibilities

• Lead Facility Services operations including Maintenance, Building, Grounds, and Equipment Services.
• Oversee the department’s risk management program and safety protocols.
• Manage facilities, assets, space utilization, and service delivery to support student engagement and wellbeing.
• Supervise professional faculty and classified staff and oversee contract and student employees.
• Develop and implement preventive and predictive maintenance programs for reliability and compliance.
• Lead risk management, emergency preparedness, and safety program improvements.
• Coordinate space planning and long-range operational needs to support priorities.

Skills

Leadership

Project coordination

Communication

Supervisory experience

Analytical thinking

Education

Bachelor’s degree in management

Job description

Department:

Student Experience & Recreation

Job Summary

Student Experience & Recreation is seeking an Associate Director of Facilities and Risk. This is a full-time (1.00 FTE), 12-month, professional faculty position. The Associate Director of Facilities and Risk provides leadership, administration, and operational direction for Oregon State University’s Recreational Sports facilities, grounds, equipment, building services, maintenance operations, space utilization, and departmental risk management functions. As a key member of the Recreational Sports leadership team, this position ensures that facilities, services, systems, and operational practices support safe, accessible, inclusive, and high-quality experiences that advance student success, wellbeing, belonging, and community. This position plays a critical role in creating environments where students, employees, members, and guests feel welcome, supported, and able to thrive. Through stewardship of highly utilized recreational spaces and operational assets, the Associate Director strengthens the student experience and supports the department’s commitment to service excellence, innovation, education, respect, trust, and continuous improvement. The Associate Director leads operational strategy across maintenance services, building services, grounds, fitness equipment services, facility stewardship, asset management, and space optimization. The position establishes service standards, manages budgets and resources, oversees vendor and contracted services, uses data and performance metrics to guide decision-making, and advances operational practices that improve reliability, efficiency, customer satisfaction, accessibility, sustainability, and long-term resource stewardship.

A central responsibility for this role is providing operational leadership for departmental risk management, emergency preparedness, and operational continuity. The Associate Director serves as the department’s primary liaison to Oregon State University Environmental Health and Safety and Emergency Management and provides strategic oversight for safety protocols, emergency action planning, incident reporting and follow-up, access control, security systems, fire and life safety practices, hazardous materials coordination, regulatory compliance, and accident prevention efforts. This position works across the department to strengthen a culture of safety, preparedness, accountability, and risk‑informed decision‑making for facilities, programs, services, events, staff, students, and visitors. The Associate Director supervises professional faculty and classified staff and provides oversight for contract and student employees. The position is responsible for workforce planning, recruitment, onboarding, training, performance management, employee development, and operational coordination. In alignment with Recreational Sports’ commitment to student development, this role also supports student employment as a high‑impact learning experience that builds leadership capacity, career readiness, transferable skills, and a sense of belonging. As part of the broader Student Activities and Recreation operations structure, the Associate Director collaborates closely with departmental, divisional, and university partners to align facilities and risk priorities. The position contributes to departmental strategic planning and supports priorities aligned with Recreational Sports, Student Activities and Recreation, Student Affairs, and Oregon State University’s strategic plan. This Associate Director role has broad administrative responsibility, leadership visibility, and a meaningful impact on student wellbeing and campus community. The position reports to the Director of Finance, Facilities and Operations in the Student Activities and Recreation portfolio.

Key Responsibilities

• Provides leadership and administrative oversight for all Facility Services operations supporting Recreational Sports, including Maintenance Services, Building Services, Fitness Equipment Services, and Grounds Services.
• Provide strategic leadership and oversight for the department’s comprehensive risk management program, supporting safe operations across facilities, programs, services, and events.
• Provide leadership for the management and optimization of Recreational Sports facilities, grounds, equipment, and operational assets that support student engagement, wellbeing, recreation, and campus community programs.
• Supervise professional faculty and provide oversight of classified, contract, and student employees within Facility Services operations.
• Develop, implement, and assess comprehensive preventive and predictive maintenance programs for facilities, infrastructure, building systems, and equipment to ensure reliability, regulatory compliance, and optimal performance.
• Lead the development, implementation, assessment, and continuous improvement of departmental risk management, emergency preparedness, and safety protocols in accordance with university standards and industry best practices.
• Lead operational facility planning efforts, including space utilization, functional improvements, accessibility enhancements, and long‑range operational needs to ensure facilities effectively support departmental priorities and service delivery.

Qualifications

Required Qualifications

• Bachelor’s degree in management, business, recreation, facilities management, natural resources, science, or a related field appropriate to the position.
• Five (5) years of progressively responsible experience in facilities and operations management within a large, complex organization, demonstrating increasing levels of responsibility and achievement.
• Five (5) years of full‑time professional supervisory experience, including responsibility for hiring, training, developing, coaching, and evaluating employees.
• Demonstrated knowledge of facility operations, maintenance programs, service delivery, operational planning, and continuous improvement of facility systems and services.
• Demonstrated experience assessing operational issues, analyzing alternatives, and making sound, consistent decisions in support of organizational objectives.
• Demonstrated knowledge and application of risk management principles and practices.
• Proven ability to establish and maintain effective working relationships with a broad range of internal and external partners, stakeholders, and collaborators.
• Demonstrated ability to work effectively both independently and within a collaborative team environment.
• Strong organizational, project coordination, and workload management skills, with the ability to manage multiple priorities, deadlines, and operational demands.
• Excellent written, verbal, and interpersonal communication skills.
• Demonstrated commitment to fostering an inclusive, accessible, and welcoming environment for individuals from diverse backgrounds and experiences.
• Certification in CPR/AED, First Aid, and Bloodborne Pathogens/Universal Precautions within 90 days of hire.
• This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05‑010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
• This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver’s license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05‑030.

Preferred Qualifications

• Experience in higher education, campus recreation, or a similarly complex organizational environment.
• Experience providing leadership and oversight of facilities operations, maintenance, custodial services, and grounds management.
• Demonstrated knowledge of facilities management principles, including facility condition assessment, preventive maintenance, asset lifecycle management, and operational performance measurement.
• Experience developing and managing operating budgets with multiple funding sources.
• Working knowledge of building systems and infrastructure, including HVAC, electrical, plumbing, and related facility operations.
• Experience utilizing facility or work order management systems to support maintenance planning, service delivery, and operational efficiency.
• Knowledge of applicable regulatory requirements and industry standards related to workplace safety, accessibility, and facilities operations (e.g., OSHA, ADA).
• Demonstrated ability to collaborate effectively with skilled trades personnel, service employees, professional staff, administrators, contractors, and external partners.
• Experience with strategic planning, operational assessment, and the development of long‑range priorities that support organizational goals.

Working Conditions/Schedule

• Primarily on‑site in Corvallis, OR.
• May require evenings, weekends, and on‑call response for emergencies.
• Exposure to active facility environments, construction, and weather conditions.
• Designated as an essential employee during campus disruptions or emergencies.

Salary Range

$100,000-$110,000

Equal Opportunity Employer

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

Preemployment Background Check

OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. If this position has “critical or security‑sensitive” responsibilities and/or driving duties and you are selected as a finalist, your initial job offer will be contingent upon the results of a job‑related pre‑employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre‑employment check, please contact OSU’s Employee and Labor Relations team at [e-mail].

Culture & Community

Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem‑solvers and change‑makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep‑rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

Facts

• Top 1.4% university in the world
• More research funding than all public universities in Oregon combined
• 1 of 3 land, sea, space and sun grant universities in the U.S.
• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
• 7 cultural resource centers that offer education, celebration and belonging for everyone
• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
• 35k+ students including more than 2.3k international students and 10k students of color
• 217k+ alumni worldwide

Locations

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State’s beautiful, historic and state‑of‑the‑art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package

• Medical, Dental, Vision and Basic Life.
• OSU pays 95% of premiums for you and your eligible dependents.
• Free confidential mental health and emotional support services, and counseling resources.
• Retirement savings paid by the university.
• A generous paid leave package, including holidays, vacation and sick leave.
• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
• Optional lifestyle benefits such as pet, accident, and critical care insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.
• Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.

Compensation Confidentiality

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is a) in response to a formal complaint or charge, b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or c) consistent with the contractor’s legal duty to furnish information.

Accommodation

If requested, OSU will provide reasonable accommodation to applicants in order to provide access to the application, interviewing and selection process. You are not required to note the presence of a disability on your application to receive an accommodation. Please request any reasonable accommodations for disability as early as possible in the application and search process. Requests may be directed to the hiring unit, or to the Office of Equal Opportunity and Access at [phone].

Inclusion & Non-Discrimination

Inquiries about TitleIX may be referred to OSU’s TitleIX Coordinator, the U.S. Department of Education’s Office for Civil Rights (link to https://ocrcas.ed.gov/contact-ocr), or both. OSU’s TitleIX Coordinator is the Executive Director of the Office of Equal Opportunity and Access (EOA). For information on OSU’s nondiscrimination policy and procedures, including how to report information about conduct that may constitute discrimination or make a complaint of sex discrimination under TitleIX, contact EOA by phone: [phone], email: [e-mail], mail/location: 330 Snell Hall, Corvallis OR 97331, or visit EOA’s website: eoa.oregonstate.edu. Know Your Rights Oregon Family Leave Act: Department of Labor Family and Medical Leave Act: