Associate Dean - Student Services

CCC; Chicago (IL); On-site; USD 93,000 - 95,000; Full time

Benefits offered by this job

Excellent health benefits

403(b)/457(b) retirement plans

Generous vacation and holidays

Tuition reimbursement

Job summary

City Colleges of Chicago’s Malcolm X College seeks an Associate Dean of Student Services to lead the Student Services Department and oversee programs including Advising, Registration, Testing, Orientation, and Wellness, driving student engagement and retention.

Reporting to the Vice President of Student Affairs, you will supervise staff, shape policies, manage budgets, and partner with academic leaders to promote student success and an inclusive campus life.

Qualifications

• Master's degree in Student Services, Student Personnel Administration, Higher Education Administration, or related field.
• 3+ years of administrative experience in student services administration, preferably at a community college.
• Experience mentoring, coaching, and developing departmental staff with supervisory skills.
• Experience with budget oversight of significant resources and grants.
• Evidence of program development to support enrollment, retention and student success.
• Commitment to diversity, inclusion, service excellence and collaboration.
• Excellent written and verbal communication skills.

Responsibilities

• Assist the Dean in managing the Student Services Department and setting performance goals.
• Supervise staff across Advising, Registration, Testing, Orientation, Student Activities, and related units.
• Develop policies to promote student success and coordinate student services with campus life.
• Participate in annual budget planning and oversee department expenditures.
• Prepare grant proposals and monitor budget resources as required.
• Serve on committees and support college-wide initiatives to boost access and success.

Skills

Administrative leadership

Staff development

Interpersonal skills

Communication skills

Analytical skills

Time management

Diversity & inclusion

Education

Master's degree in Student Services or Higher Education Administration

Tools

Microsoft Office

Job description

STUDENT SERVICES DEPARTMENT

MALCOLM X COLLEGE

The Student Services Department serves as a network of student-centered support and resources, providing a nurturing, holistic, and inclusive environment where students have access to a broad range of support services, are provided opportunities for campus engagement, and are linked to resources for their academic and personal development.

Reporting to the Vice President - Student Affairs, the Associate Dean of Student Services assists in managing the college’s Student Services Department, providing administrative direction and leadership for student-support operations within assigned areas. Develops and implements student engagement, retention, and success efforts; supervises staff and oversees the effective delivery of student services; and fosters an empowering learning environment for students.

As an educational administrator, the Associate Dean works collaboratively with academic leadership to create a culture of student success; provide students with the knowledge, resources, and support needed to achieve their academic, career and life goals; and contribute to the college’s goals of access, retention, completion, and success.

ESSENTIAL DUTIES

Administration

• Assists the Dean in managing the Student Services Department. Works with key staff to develop performance goals and objectives; implement programs and the delivery of student support services; evaluate operational effectiveness; and effect changes for continuous improvement.
• Supervises staff accountable for the oversight of assigned programs and functional areas such as: Advising, Registration, Testing Services, New Student Orientation, Student Activities; Transfer Resource Center; ACCESS Center, Veterans Services, Wellness Center, Athletics Department and other departments/programs identified by the college.
• Assists in developing policies, procedures and interventions that promote student success practices; works to integrate the functions of the Student Services Department in a manner that is responsive to student needs, campus life, and the community.
• Assists in the annual budget preparations and overseeing the department’s budget and fiscal resources. Participates in preparing grant proposals for project funding as required.
• Monitors budget expenditures and approves purchase requisitions and related expenditures.
• Participates in the interviewing and selection of management and professional staff in coordination with Human Resources. Enforces personnel policies and procedures.

Student Services Operations

• Works to establish and implement processes and enforces policies related to areas such as: Title IX, student conduct, and Supportive Intervention Team (SIT) committees.
• Implements student-focused initiatives and special projects, organizing campus teams to effectively execute programs and provide student support services.
• Assists in the administration of college’s judicial affairs as outlined by CCC’s Academic and Student Policy Manual.
• Provides supports to key college administrators in the implementation of the college’s Strategic Enrollment Plan.
• Assists in implementing plans for student registration each semester, working with key staff to ensure efficiency of operations during peak registration periods and a seamless registration process for students.
• As directed, oversees the preparation of various program assessment reports; prepares reports detailing division activities; and ensures the preparation and submission of federal and state compliance reports.
• Serves on various college level and district level committees focused on initiatives to increase student access and success and/or campus priorities and goals.
• Performs other duties as required

QUALIFICATIONS

• A Master's degree from an accredited college or university in Student Services, Student Personnel Administration, Higher Education Administration, or a related field
• Three years of administrative experience in student services administration, preferably at a community college
• Experience motivating, mentoring, coaching, and developing departmental staff as appropriate with sound supportive leadership and supervisory skills
• Experience with the financial oversight of significant budgets and resources
• Evidence of participation in development/implementation of programs or activities designed to support student enrollment and retention and/or drive student success and engagement
• Demonstrated commitment to student success, diversity and inclusion, service excellence, innovation, and collaboration
• Excellent interpersonal, verbal, and written communication skills
• Strong organizational, planning, and time management skills
• Strong analytical and decision-making skills
• Ability to handle all situations with solid clinical judgment, tact, and diplomacy
• Demonstrated commitment to diversity and multiculturalism in one’s work
• Proficiency in the use of Microsoft Office (Word, Excel PowerPoint)

Salary: $92,866 - $95,000 per year

Offered salary will be determined by the applicant's education, knowledge, skills and abilities, as well as other factors such as internal equity.

Chicago residency isrequiredfor all full-time employees within 6 months of hire.

We are an equal opportunity and affirmative action employer.

Thank you for your interest in City Colleges of Chicago!

Malcolm X College is a Promising Places to Work in Community Colleges award winner! The award is given by the National Institute for Staff and Organizational Development (NISOD), a membership organization committed to promoting and celebrating excellence in teaching and leadership at community and technical colleges, and Diverse: Issues in Higher Education, a leading academic publication.

MXC was recognized for its best-in-class student and staff recruitment and retention practices, inclusive learning and working environments, and meaningful community service and engagement opportunities.

WE OFFER:Excellent health benefits at a low cost; Investment plans 403(b) & 457(b); SURS Retirement Plan; Generous vacation, holidays, personal and sick days; Tuition Reimbursement and Public Service Loan Forgiveness. For a more detailed overview of benefits please visit our benefits page.

Additional Information

• Salary Range: Salary: $92,866 - $95,000 per year

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