Associate Data Specialist - MUSC Foundation

Medical University of South Carolina; Charleston (SC); On-site; USD 55,000 - 75,000; Full time

Job summary

Medical University of South Carolina Foundation seeks an Associate Data Specialist to support fundraising operations through data management, governance, and analytics. The role partners across Advancement Services to ensure high data quality, reliable reporting, and efficient data workflows to support donors, fundraising strategy, and financial stewardship.

The position emphasizes providing end-user support, maintaining data integrity, and coordinating with vendor partners.

Qualifications

• Experience maintaining data integrity for donor and fundraising data.
• Experience with CRM systems, data governance, and reporting tools.
• Ability to establish data standards, validation procedures, and quality assurance practices.
• Familiarity with database administration, ETL processes, and system performance.

Responsibilities

• 30% Reporting & Analytics: maintain clean, structured data and develop queries/reports for leadership.
• 25% Database Administration & System Performance: monitor, troubleshoot, and coordinate resolutions with stakeholders and vendors.
• 20% Data Integrity, Governance & Security: ensure accuracy of donor data, conduct audits, and deduplicate data.
• 15% Integrations & Technical Infrastructure: support CRM integrations, ETL, API data exchanges, and workflows.
• 10% Cross-Functional Collaboration & User Support: train and assist users across departments, translate needs into technical solutions.

Skills

Data Management

Technical Aptitude

Analytical Thinking

Collaboration

Customer Service

Process Improvement

Attention to Detail

Job description

Job Description Summary

The Associate Data Specialist plays a critical role in supporting the MUSC Foundation's fundraising and engagement operations through strategic data management, systems administration, and process optimization. This position is responsible for maintaining the integrity, usability, and performance of the Foundation's CRM and related data systems while ensuring accurate, reliable, and actionable information for fundraising, stewardship, finance, and leadership teams.

This role serves as a technical and operational partner across Advancement Services, supporting data governance, reporting, integrations, analytics, and end-user support. The ideal candidate combines strong technical skills with a service-oriented mindset and a passion for data quality, process improvement, and operational efficiency. This role helps ensure the Foundation can effectively engage donors, support fundraising strategy, and advance the mission of improving patient care, research, and education at Medical University of South Carolina through philanthropy.

Entity

University Medical Associates (UMA) Only Employees and Financials

Worker Type

Employee

Worker Sub-Type

Regular

Cost Center

CC002075 UMA OTHR PAY MUSC Foundation CC

Pay Rate Type

Salary

Pay Grade

Health-29

Scheduled Weekly Hours

40

Work Shift

Job Description

Key Responsibilities

30% Reporting & Analytics

• Support reporting and analytics initiatives by maintaining clean, structured, and reliable data.
• Assist in the development of queries, reports, and data extracts for Advancement leadership and fundraising teams.
• Perform data imports, exports, transformations, and reconciliations as needed.

25% Database Administration & System Performance

• Monitor system functionality, troubleshoot issues, and coordinate resolutions with internal stakeholders and vendor partners.
• Support database configuration, system enhancements, testing, and implementation of new functionality.
• Maintain documentation for database processes, business rules, imports, exports, and system procedures.

20% Data Integrity, Governance & Security

• Ensure the accuracy, consistency, and integrity of donor, constituent, and fundraising data.
• Develop and enforce data standards, validation procedures, and quality assurance practices.
• Conduct regular audits, cleanup projects, and deduplication efforts to improve overall data health.

15% Integrations & Technical Infrastructure

• Support integrations between the CRM and related platforms including event management, email marketing, digital engagement, and financial systems.
• Assist with ETL processes, automation workflows, and API-based data exchanges.
• Identify opportunities to improve business processes, data workflows, and operational efficiencies across Advancement Services.

10% Cross-Functional Collaboration & User Support

• Serve as a key resource for database users across Development, Stewardship, Finance, and Advancement Services.
• Provide training, troubleshooting, and support for database users at all levels.
• Translate business needs into technical solutions and communicate technical concepts to non-technical users.
• Support special projects, system initiatives, and strategic data efforts as assigned.

Key Competencies

• Data Management: Strong understanding of data quality, governance, and CRM best practices.
• Technical Aptitude: Ability to learn and support complex systems, integrations, and reporting tools.
• Analytical Thinking: Ability to interpret data, identify trends, and support informed decision-making.
• Collaboration: Effective partnership with technical and non-technical stakeholders.
• Customer Service: Responsive and solutions-oriented approach to supporting end users.
• Process Improvement: Ability to identify inefficiencies and recommend scalable solutions.
• Attention to Detail: Commitment to accuracy, consistency, and data integrity.

Additional Job Description

Minimum Requirements: