Associate Administrator - Service Contracts

Wesco; St. Louis (MO); On-site; USD 32,000 - 40,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Retirement savings plans

Job summary

Wesco in the United States is seeking an Associate Administrator - Service Contracts to support vendor relationships, draft agreements, and manage contract records for critical infrastructure maintenance.

You will monitor COIs, W9s, SLAs, and renewal dates, collaborating with internal teams to ensure timely service delivery and budget alignment while maintaining accurate documentation and pricing.

Qualifications

• High School Degree or Equivalent required; Bachelor’s Degree preferred.
• 1-3 years related experience in contract administration.
• Proficiency in Microsoft Office Suite.
• CMMS software experience and familiarity with a contract management system.

Responsibilities

• Understand critical infrastructure maintenance scopes of work.
• Conduct RFP process under supervision, create bid forms and track proposals.
• Create service contracts from templates and enter into the internal system.
• Enter contract pricing in the vendor catalog for PO generation.
• Manage service requests for contract changes and amendments.
• Respond to vendor issues from internal groups or customers.
• Update emergency escalation lists for vendor dispatching.
• Onboard vendors and review internal processes and expectations.

Skills

Verbal and written communication

Attention to detail

Negotiation skills

Education

High School Diploma or Equivalent

Bachelor's Degree in Business Administration or related field

Tools

CMMS software

Contract management system

Microsoft Office Suite

Job description

Job Description

As the Associate Administrator - Service Contracts, you will support the management of vendor relationships and service contracts for critical infrastructure maintenance by overseeing the RFP process, drafting agreements, and maintaining accurate contract records. You will ensure compliance with internal systems and client requirements, manage vendor onboarding, and track key documentation such as Certificates of Insurance and W9s. You will monitor contract performance through scorecards and reporting tools, while collaborating with internal teams to ensure timely service delivery and budget alignment.

Responsibilities

• Understand critical infrastructure preventative maintenance scopes of work.
• Conduct RFP process under the supervision of the manager, including creating bid forms, sending requests for proposals out to vendors, tracking progress, reviewing proposals for accuracy, and level setting against other vendors’ proposals.
• Create service contracts from standard templates and enter into internal work management system.
• Enter contract pricing in company vendor catalog for purchase order generation.
• Manage service requests for any changes to contracts and execute amendments.
• Respond to vendor issues presented by other groups internally or by customers.
• Update emergency escalation lists for the AOC to use for vendor dispatching.
• Conduct onboarding calls with vendors to review internal processes and expectations specific to each customer.
• Create/manage companies in internal work management system.
• Complete vendor scorecards to grade their performance.
• Assist AOC and other groups with sourcing vendors as needed for any non-standard preventative maintenance quotes.
• Ensure vendors’ Certificates of Insurance (COIs) are filed and that they meet contract requirements.
• Ensure vendors’ W9s are filed.
• Coordinate with critical infrastructure team to ensure efficient vendor handoff and deliverables met on time.
• Address vendors’ questions related to contract language, service level agreements (SLAs), and scopes of work.
• Utilize internal reporting tools to manage contract renewal dates and COI expirations.
• Utilize work spend and work order trend reports to track progress towards budget.
• Update and review vendor catalog to ensure contracts, scopes of work, and assets are compliant.

Qualifications

• High School Degree or Equivalent required; Bachelors Degree – Business Administration or other related degree preferred
• Minimum of 1-3 years related experience, preferably in contract administration
• Proficiency in Microsoft Office Suite
• Excellent verbal and written communication skills
• CMMS software experience and familiarity with a contract management system is preferred
• Other skills include demonstrated negotiation skills, attention to detail, excellent organization and multi-tasking skills, and ability to develop collaborative working relationships

Compensation Details

Compensation Details: $23.10 - $28.88 Per Hour
This amount is what we reasonably believe we will pay for the position; however, offer amounts may vary based on factors such as geographic location, relevant education, experience, qualifications, skills, shift, or any collective bargaining agreements.
For eligible positions, compensation may include participation in a bonus or sales incentive plan,subject to the terms and conditions of the applicable plan documents. For certain sales roles, Wesco also offers a commission structure that provides additional compensation based on sales results, as defined by the applicable commission plan.
In addition, Wesco offers abenefits program for eligible employees, which may include paid time off, medical, dental, and vision coverage, and retirement savings plans. Additional details about benefits are available here .

About The Team

At Wesco, we build, connect, power and protect the world. As a leading provider of business-to-business distribution, logistics services and supply chain solutions, we create a world that you can depend on.

Our Company’s greatest asset is our people. Wesco is committed to fostering a workplace where every individual is respected, valued, and empowered to succeed. We promote a culture that is grounded in teamwork and respect. With a workforce of over 20,000 people worldwide, we embrace the unique perspectives each person brings. Through comprehensive benefits and active community engagement, we create an environment where every team member has the opportunity to thrive.

Wesco International, Inc., including its subsidiaries and affiliates (“Wesco”) provides equal employment opportunities to all employees and applicants for employment. Employment decisions are made without regard to race, religion, color, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, or other characteristics protected by law. US applicants only, we are an Equal Opportunity Employer.

Los Angeles Unincorporated County Candidates Only: Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act.

This posting is for a current, active vacancy intended for immediate hire.