Associate Administrative Assistant

OUTSOURCE Consulting Services, Inc.; Aiken (SC); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Holidays

Vacation & Sick Leave

Healthcare

Dental

Vision

Disability Insurance

Life Insurance

Flexible Spending Account

401(k) Savings Plan

Roth Elective Deferral

Direct Deposit

Job summary

OUTSOURCE Consulting Services, Inc. in Aiken, SC is seeking an Associate Administrative Assistant to support a federal government client.

Role involves preparing reports, maintaining records, and coordinating administrative functions across safety, financial, and operations areas. The position requires a high school diploma with 5–7 years of related experience or an associate/bachelor degree with appropriate experience.

Qualifications

• High school diploma with 5–7 years of admin experience
• Associate degree with 1–3 years admin experience
• BS degree with no experience acceptable
• Familiar with spreadsheets and databases (Excel, PeopleSoft, EDWS, Asset Suite)

Responsibilities

• Gathers information, prepares reports, maintains records, and projects trends.
• Provides input on policies and procedures.
• Coordinates safety, health, financial, and operations activities.
• Improves workflow and reporting procedures.
• Analyzes operating practices to revise procedures.
• Reviews and answers correspondence.
• May compile, store, retrieve management data using computer.
• Serves as administrative liaison with internal and external contacts regarding admin issues.

Skills

Administrative support

Document control

Microsoft Office

Excel

PowerPoint

Communication

Education

High school diploma + 5–7 years admin experience

Associate degree in business/nontechnical field + 1–3 years admin experience

BS degree + no experience

Tools

PeopleSoft

Document Control

EDWS

Asset Suite

Job description

Seeking an Associate Administrative Assistant to provide support to our federal government client in Aiken, SC.

Application Deadline: Tuesday, 11/10/2026, 12:00 noon EST.

Requirements

The Contractor will provides a variety of administrative and staff support services to an organizational unit. May assist in the preparation and control of records, statistics, and reports regarding operations, budget, personnel, etc. Administers programs, projects, and/or processes specific to the operating unit served. May serve as administrative liaison with others within and outside the organization regarding administrative issues related to purchasing, personnel, facilities, and operations.

Performs, as a generalist, a variety of administrative functions in a WSRC organizational unit by supporting/assisting administrative, technical, and/or management personnel as follows:

• Gathers information, prepares special reports and presentations, maintains records, and projects future trends.
• Provides input and assistance on organizational and company policies and administrative procedures.
• Coordinates activities in support of safety, health, financial, and overall operations of the Site.
• Studies work methods in order to improve workflow, simplify reporting procedures, measure performance standards, and/or implement cost reductions.
• Analyzes unit operating practices, such as recordkeeping systems, forms control, office layout, suggestion systems, personnel and budgetary requirements, and performance standards to create new systems to revise established procedures.
• Reviews and answers correspondence.
• May compile, store, and retrieve management data, using computer.
• Serves as administrative liaison within and outside the organization regarding administrative issues concerning outside services, purchasing, personnel, facilities, and operations.

May be responsible for specific activities related, but not limited, to the following:

• Training requirements and logistics
• Time and attendance records
• Terminations, new hires, transfers
• Operating reports and statistical records of performance data -Purchase requisition review
• Work request coordination
• Field property administration
• Material and/or waste inventory and tracking
• Data collection for budget development
• Compiling, submitting and tracking Site radiological goals such as ALARA, OSHA, Event investigation, and follow-up reporting for abnormal events (SIRIM)
• Conducting financial and operational audits
• Assist with development of organizational self-assessment criteria, administration of self-assessment programs and followup reporting
• Preparation of reports. May provide functional and operational guidance to administrative and clerical staff as required.

Work Hours: A 40 hour work week is scheduled. The client utilizes various work schedules including 5/8s (8 hour/day; five days per week), 4/10’s (10 hours/day; four days per week), and 9/80’s (9 hours/day, five days on week AA and four days on week BB. Work week excludes the client holidays. Each workday has 30-minute lunch. Overtime will be expected at times to meet deliverables and will be utilized at the discretion of the Manager. This position is intended to work the 4/10s schedule Monday-Thursday 7:00 am to 5 pm.

Area Security Access: Uncleared.

Qualifications

Education: A high school diploma and 5-7 years practical experience in a business or administrative area OR Associate Degree in a nontechnical or business discipline with at least 1-3 years practical experience in business or administrative area. OR BS degree and no experience. Specific training may be required for operations or administrative policies.

Preferred

• Working knowledge of a variety of administrative and staff support services to an organizational unit.
• Ability to support a variety of Document Control and Records functions by assisting in evaluating, scheduling, prioritizing and accomplishing work.
• Must be familiar with spreadsheets (preferably Microsoft Office/Excel) and databases (PeopleSoft, Document Control, EDWS, and Asset Suite).
• Should possess the ability to provide guidance and developmental assistance on organizational and company policies, administrative procedures and be able to perform tasks with little or no management oversight.
• Coordinate activities in support of safety, health, financial, departmental and overall operations of the site.
• Serve as administrative liaison within and outside the organization regarding administrative issues concerning outside services, facilities and operations.
• Ability to cross train on the various jobs and databases of more responsibility.
• Ability to handle multiple priorities while meeting deadlines.
• Computer skills to include Microsoft Office, Excel, PowerPoint.
• Oral and written communication skills and strong problem solving, analysis and interpersonal skills.
• Ability to work with different levels of management to achieve desired results.

NOTE

US Citizenship is required to perform this government contract.

Additional Information

OUTSOURCE Consulting Services, Inc. (OCSI.co) is an Equal Opportunity Employer. We welcome applicants of all backgrounds and take affirmative action to employ and advance qualified individuals with disabilities and protected veterans, in compliance with Section 503 of the Rehabilitation Act and VEVRAA. OCSI.co participates in E-Verify. Learn more about applicant rights under Federal Employment Laws.

OCSI.co provides great benefits to our federal contractors: Holidays, VL, SL, Healthcare, Dental, Vision, Short/Long Term Disability, Life Insurance,Flexible Spending Account (FSA), 401(k) Savings Plan, Roth Elective Deferral, and Direct Deposit.

To learn more about OCSI.co, please visit our corporate website at www.ocsi.co. Thank you for your interest in our jobs. We look forward to seeing your resume!

Note

We are unable to sponsor H1B visas and/or subcontract to third-party vendors.

Need Assistance?

If you need reasonable accommodation to apply for a position at OCSI.co, please email Human Resources with your request and contact information.