Associate Administrative Assistant

UDR Consulting; Aiken (SC); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Paid time off

Medical insurance

Dental insurance

Vision insurance

401(k) with company match

Job summary

UDR Consulting, INC is seeking an Associate Administrative Assistant in Aiken, SC to support the Savannah River Site. The role involves diverse admin duties, data handling, and coordinating site activities.

A background in business administration and strong Excel skills are preferred. The position requires a high school diploma or an associate degree with relevant experience, and offers competitive salaries with benefits.

Qualifications

• Experience in administrative support in a busy environment.
• Familiarity with spreadsheets and databases.
• Ability to handle multiple priorities and deadlines.
• Strong written and oral communication skills.

Responsibilities

• Provide a variety of administrative and staff support for the unit.
• Assist in preparing records, reports, and presentations.
• Coordinate activities in safety, health, financial, and operations areas.
• Serve as liaison with internal and external contacts on admin issues.

Skills

Microsoft Office

Excel

Data entry

Communication

Problem solving

Education

Associate Degree

BS degree

Tools

PeopleSoft

Document Control

EDWS

Asset Suite

Job description

UDR is seeking qualified candidates for an Associate Administrative Assistant opportunity for our customer in Aiken, SC to support the Savannah River Site.

Associate Administrative Assistant

DUTIES

Provides a variety of administrative and staff support services to an organizational unit. May assist in the preparation and control of records, statistics, and reports regarding operations, budget, personnel, etc. Administers programs, projects, and/or processes specific to the operating unit served. May serve as administrative liaison with others within and outside the organization regarding administrative issues related to purchasing, personnel, facilities, and operations. Performs, as a generalist, a variety of administrative functions in organizational unit by supporting/assisting administrative, technical, and/or management personnel as follows: Gathers information, prepares special reports and presentations, maintains records, and projects future trends. Provides input and assistance on organizational and company policies and administrative procedures. Coordinates activities in support of safety, health, financial, and overall operations of the Site. Studies work methods in order to improve workflow, simplify reporting procedures, measure performance standards, and/or implement cost reductions. Analyzes unit operating practices, such as recordkeeping systems, forms control, office layout, suggestion systems, personnel and budgetary requirements, and performance standards to create new systems to revise established procedures. Reviews and answers correspondence. May compile, store, and retrieve management data, using computer. Serves as administrative liaison within and outside the organization regarding administrative issues concerning outside services, purchasing, personnel, facilities, and operations. May be responsible for specific activities related, but not limited, to the following:

• Training requirements and logistics
• Time and attendance records
• Terminations, new hires, transfers
• Operating reports and statistical records of performance data
• Purchase requisition review
• Work request coordination
• Field property administration
• Material and/or waste inventory and tracking
• Data collection for budget development
• Compiling, submitting and tracking Site radiological goals such as ALARA, OSHA, Event investigation and follow-up reporting for abnormal events (SIRIM)
• Conducting financial and operational audits
• Assist with development of organizational self-assessment criteria, administration of self-assessment programs and follow-up reporting
• Preparation of reports. May provide functional and operational guidance to administrative and clerical staff as required.

REQUIRED QUALIFICATIONS: EDUCATION & EXPERIENCE

Education: A high school diploma and 5-7 years practical experience in a business or administrative area OR Associate Degree in a nontechnical or business discipline with at least 1-3 years practical experience in business or administrative area. OR BS degree and no experience Specific training may be required for operations or administrative policies.

Experience/Skills

Working knowledge of a variety of administrative and staff support services to an organizational unit.

Ability to support a variety of Document Control and Records functions by assisting in evaluating, scheduling, prioritizing, and accomplishing work.

Must be familiar with spreadsheets (preferably Microsoft Office/Excel) and databases (PeopleSoft, Document Control, EDWS, and Asset Suite).

Should possess the ability to provide guidance and developmental assistance on organizational and company policies, administrative procedures and be able to perform tasks with little or no management oversight.

Coordinate activities in support of safety, health, financial, departmental, and overall operations of the site.

Serve as administrative liaison within and outside the organization regarding administrative issues concerning outside services, facilities, and operations.

Ability to cross train on the various jobs and databases of more responsibility.

Ability to handle multiple priorities while meeting deadlines.

Computer skills to include Microsoft Office, Excel, PowerPoint.

Oral and written communication skills and strong problem solving, analysis and interpersonal skills.

Ability to work with different levels of management to achieve desired results.

UDR Consulting, INC is a Service-Disabled Veteran-Owned, Woman-Owned, Minority-Owned, Small Disadvantaged Business. An Equal Opportunity Employer that considers all qualified applicants for employment without regard to race, color, religion, sexual orientation, gender identity, national origin, protected Veterans, or individuals with disabilities. UDR also supports a drug-free work environment.

UDR offers highly competitive salaries

We offer multiple individual and family benefit options including paid time off, medical, dental, life, vision, and disability insurance, and a pre-tax 401 (k) retirement account with Company matching contributions and 100% vesting for eligible participants beginning DAY 1.

• paid time off
• medical
• dental
• life
• vision
• disability insurance
• pre-tax 401 (k) retirement account with Company matching contributions and 100% vesting for eligible participants beginning DAY 1