Associate Administrative Assistant

Omega Technical Services, Inc.; Aiken (SC); On-site; USD 75,000 - 85,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Disability insurance

401(k) with company match

AD&D insurance

Paid time off

Holiday pay

Job summary

Omega Technical Services, Inc. is seeking an Associate Administrative Assistant to support ongoing operations in Aiken, SC.

The role provides administrative and staff support, handling records, statistics, and reports for the unit, and liaising with internal and external stakeholders on purchasing, personnel, facilities, and operations. Responsibilities include organizing data, improving workflow, and coordinating safety, health, and financial activities.

Qualifications

• BS degree or higher or 1–3 years of relevant experience in business/administrative area.
• Associate Degree in a nontechnical or business discipline with 1–3 years experience.
• High school diploma with 5–7 years business/administrative experience.

Responsibilities

• Provide a variety of administrative and staff support services to an organizational unit.
• Assist in preparation and control of records, statistics, and reports.
• Serve as administrative liaison regarding purchasing, personnel, facilities, and operations.
• Coordinate activities in support of safety, health, financial, and overall operations of the Site.
• Prepare reports and may provide guidance to clerical staff.

Skills

Administrative support

Recordkeeping

Communication

Office software

Education

Bachelor's degree

Associate degree

Tools

Microsoft Office

Excel

PeopleSoft

Document Control

EDWS

Asset Suite

Job description

Pay Range

USD $75,000.00 - USD $85,000.00 /Yr.

About Us

Join Our Mission

At Omega Technical Services, every role supports a mission that matters. Whether you're advancing national security, driving innovation in nuclear infrastructure, or supporting critical DOE and DoD operations, you’re part of something bigger here.

Overview

Omega Technical Services is seeking a highly motivated Associate Administrative Assistant to support ongoing operations in Aiken, SC.

Provides a variety of administrative and staff support services to an organizational unit. May assist in the preparation and control of records, statistics, and reports regarding operations, budget, personnel, etc. Administers programs, projects, and/or processes specific to the operating unit served. May serve as administrative liaison with others within and outside the organization regarding administrative issues related to purchasing, personnel, facilities, and operations.

Responsibilities

DUTIES:

Provides a variety of administrative and staff support services to an organizational unit. May assist in the preparation and control of records, statistics, and reports regarding operations, budget, personnel, etc. Administers programs, projects, and/or processes specific to the operating unit served. May serve as administrative liaison with others within and outside the organization regarding administrative issues related to purchasing, personnel, facilities, and operations.

• Performs, as a generalist, a variety of administrative functions in a WSRC organizational unit by supporting/assisting administrative, technical, and/or management personnel as follows: Gathers information, prepares special reports and presentations, maintains records, and projects future trends.
• Provides input and assistance on organizational and company policies and administrative procedures.
• Coordinates activities in support of safety, health, financial, and overall operations of the Site.
• Studies work methods in order to improve workflow, simplify reporting procedures, measure performance standards, and/or implement cost reductions.
• Analyzes unit operating practices, such as recordkeeping systems, forms control, office layout, suggestion systems, personnel and budgetary requirements, and performance standards to create new systems to revise established procedures.
• Reviews and answers correspondence.
• May compile, store, and retrieve management data, using computer.
• Serves as administrative liaison within and outside the organization regarding administrative issues concerning outside services, purchasing, personnel, facilities, and operations.
• May be responsible for specific activities related, but not limited, to the following: Training requirements and logistics, Time and attendance records, Terminations, new hires, transfers, Operating reports and statistical records of performance data, Purchase requisition review, Work request coordination, Field property administration, Material and/or waste inventory and tracking, Data collection for budget development, Compiling, submitting and tracking Site radiological goals such as ALARA, OSHA, Event investigation and followup reporting for abnormal events (SIRIM), Conducting financial and operational audits, Assist with development of organizational self-assessment criteria, administration of self-assessment programs and followup reporting.
• Preparation of reports.
• May provide functional and operational guidance to administrative and clerical staff as required.

Education Requirements

• BS degree and no experience Specific training may be required for operations or administrative policies.
• Associate Degree in a nontechnical or business discipline with at least 1-3 years practical experience in business or administrative area.
• A high school diploma and 5-7 years practical experience in a business or administrative area.

Qualifications

• Candidate must be a U.S. Citizen.
• Satisfactory results of a pre-employment screening, which includes a drug and breath alcohol test, along with a Motor Vehicle Record check.

Preferred Qualifications

• Possession of an active DOE/DoD clearance within the past two (2) years is preferred.
• Previous DOE/NNSA work experience.
• Working knowledge of a variety of administrative and staff support services to an organizational unit.
• Ability to support a variety of Document Control and Records functions by assisting in evaluating, scheduling, prioritizing and accomplishing work.
• Must be familiar with spreadsheets (preferably Microsoft Office/Excel) and databases (PeopleSoft, Document Control, EDWS, and Asset Suite).
• Should possess the ability to provide guidance and developmental assistance on organizational and company policies, administrative procedures and be able to perform tasks with little or no management oversight.
• Coordinate activities in support of safety, health, financial, departmental and overall operations of the site.
• Serve as administrative liaison within and outside the organization regarding administrative issues concerning outside services, facilities and operations.
• Ability to cross train on the various jobs and databases of more responsibility.
• Ability to handle multiple priorities while meeting deadlines.
• Computer skills to include Microsoft Office, Excel, PowerPoint.
• Oral and written communication skills and strong problem solving, analysis and interpersonal skills.
• Ability to work with different levels of management to achieve desired results.

Work Schedule

A 40 hour work week is scheduled. Client utilizes various work schedules including 5/8s (8 hour/day; five days per week), 4/10’s (10 hours/day; four days per week), and 9/80’s (9 hours/day, five days on week AA and four days on week BB. Work week excludes Client holidays. Each workday has 30-minute lunch. Overtime will be expected at times to meet deliverables and will be utilized at the discretion of the Manager.

Why Omega Technical Services?

Omega Technical Services is a Service-Disabled Veteran-Owned Small Business and a trusted partner to the Department of Energy, Department of Defense, and other commercial clients, supporting mission-critical projects that shape national security and technological innovation. Our culture is defined by leadership, initiative, and trust. Our values drive meaningful outcomes and long-term impact.

At Omega Technical Services, you’ll work alongside elite subject matter experts who thrive on being challenged, innovation, and collaboration. We offer competitive pay, comprehensive benefits including medical, dental and vision insurance; short and long term disability insurance; 401(k) with a company match; AD&D insurance, paid time off, and holiday pay. *Based on eligibility requirements.

When you join Omega Technical Services, you’re not just starting a job, you’re building a career that honors the past, powers today’s progress, and accelerates the most vital missions of tomorrow.

Equal Employment Opportunity Statement

Omega Technical Services is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment regardless of race, color, religion, sex, national origin, age, disability, or veteran status.