Associate Academic Advisor - Bridging Disciplines Programs

Texas Association of Collegiate Registrars and Admissions Officers (TACRAO); Austin (TX); On-site; USD 44,820 - 54,780; Full time

Job summary

The University of Texas at Austin is seeking an Associate Academic Advisor to deliver holistic academic advising for undergraduate students pursuing Bridging Disciplines Programs (BDPs). The role supports curriculum planning, degree progress, and connecting experiences while collaborating with campus partners.

Ideal candidates will have a Bachelor's degree and experience in higher education advising, with strong communication and organizational skills.

Qualifications

• Bachelor's degree required.
• Experience advising students in higher education or student services.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills.

Responsibilities

• Provide holistic academic advising for undergraduate students.
• Help students develop individualized academic plans and map degree progress.
• Explain policies and monitor degree progress and CE requirements.
• Maintain accurate advising records in university systems.
• Review BDP applications for completeness and eligibility.
• Represent BDP at recruitment events and assist with communications.

Skills

Academic advising

Student services

Office suite

Time management

Education

Bachelor's degree

Master's degree (preferred)

Tools

Microsoft Office Suite

Student Information Systems

Job description

Purpose

The Associate Academic Advisor provides holistic academic advising and student support for undergraduate students pursuing one or more Bridging Disciplines Programs (BDPs). The advisor assists students from application through certificate completion by providing guidance on curriculum planning, Connecting Experiences (CEs), degree progress, registration, university policies, and academic success strategies.

The position also contributes to student engagement, recruitment, programming, outreach, and operational support for BDP initiatives while collaborating with faculty, colleges, and campus partners.

Responsibilities

• Advise prospective, current, and returning BDP students through individual appointments, drop‑in advising, email, phone, and virtual meetings.
• Guide students in developing individualized academic plans integrating BDP certificates with major degree requirements.
• Interpret university, college, and BDP academic policies.
• Review degree progress and monitor student completion requirements.
• Assist students in experiencing academic challenges and refer them to appropriate campus resources.
• Maintain accurate advising records using university systems.
• Review BDP applications for completeness and eligibility.
• Evaluate student progress toward certificate completion.
• Review and approve Connecting Experiences (CEs) using established program guidelines.
• Process petitions, exceptions, substitutions, and other student requests.
• Conduct routine audits of student records and communicate outstanding requirements.
• Assist students during registration periods.
• Manage seat requests and enrollment permissions when applicable.
• Answer registration‑related inquiries.
• Coordinate with departmental contacts regarding enrollment issues.
• Assist in planning and implementing orientation sessions, information sessions, workshops, coffee chats, student networking events, poster session support, certificate recognition ceremony, and support student communications regarding deadlines, events, and opportunities.
• Represent BDP at recruitment events, participate in tabling activities, deliver presentations for prospective students, collaborate with campus partners to promote BDP opportunities, and assist with marketing initiatives.
• Maintain advising documentation and procedures.
• Compile student data and reports.
• Assist with assessment activities.
• Participate in staff meetings and professional development.
• Support implementation of new initiatives and process improvements.
• Perform other duties as assigned.

Required Qualifications

• Bachelor's degree.
• Experience advising students in higher education or providing student services.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills.
• Ability to manage multiple priorities in a fast‑paced environment.
• Experience working collaboratively with diverse populations.
• Proficiency with Microsoft Office Suite and student information systems.

Preferred Qualifications

• Master's degree in Higher Education, Counseling, Student Affairs, or related field.
• Experience advising undergraduate students.
• Knowledge of UT Austin academic policies and procedures.
• Experience using university student information systems.
• Experience planning student programs or events.
• Experience reviewing academic records or degree audits.
• Experience working with interdisciplinary academic programs.

Salary Range

$49,800 + depending on qualifications

Working Conditions

• Work to be performed in standard office environment.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.