Associate Academic Advisor

Phase2 Technology; Austin (TX); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Health insurance (100% premiums covered)

Retirement plans

Paid leave

Training access through LinkedIn Learning

Employee discount program

Job summary

Phase2 Technology in Austin is seeking an Associate Academic Advisor. In this role, you will provide academic advising for students in the College of Education, help maintain student records, and coordinate various recruitment events aimed at attracting prospective students.

Ideal candidates will have a Bachelor's degree related to education and experience in an academic environment. The position includes a competitive benefits package and a standard work schedule of 8am-5pm.

Qualifications

• Bachelor's degree in a related field and four years of experience working with college students in an academic setting.
• Demonstrated experience working effectively in a team environment.
• Comfortable with public speaking, including phone calls and delivering presentations.

Responsibilities

• Advise students on degree requirements and career opportunities.
• Maintain accurate and updated student records.
• Coordinate special events to promote the College of Education.

Skills

Team collaboration

Verbal communication

Written communication

Customer service skills

Public speaking

Education

Bachelor's degree in a related field

Master's degree in a related field (preferred)

Job description

Job Title

Associate Academic Advisor

Hiring Department

Education - Office of the Dean

Position Open To

All Applicants

Weekly Scheduled Hours

40

FLSA Status

Non-Exempt from FLSA

Earliest Start Date

Immediately

Position Duration

Expected to Continue Until Aug 31, 2028

Location

UT MAIN CAMPUS

Benefits

The university provides employees a competitive benefits package that includes health insurance (premiums covered 100% for full-time benefits-eligible employees), retirement plans, and paid leave, in addition to other programs and services. We offer robust free training access through LinkedIn Learning, professional conference opportunities, an expansive employee discount program, including athletic tickets. Free access to UT Austin's libraries and museums with a staff ID card. Free rides on all UT Shuttle and Austin CapMetro buses with a staff ID card. For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards

Purpose

To participate in the planning and delivery of academic advising/counseling services and programs that promote comprehensive educational opportunities for students in the College of Education. Cooperate with faculty, staff, and administrators in providing academic advising needs of individuals or groups of students. This position is currently funded through August 31, 2028, with the possibility of continuation based on performance and funding availability.

Responsibilities

• Advising: Advise current and prospective students on degree requirements; participate in advising sessions during Freshman and Transfer Orientation sessions; participate in bi‑annual Advisor retreats to evaluate current advising practices and the implementation of new advising strategies for COE students. Coordinate one or more First‑year Interest Group.
• Administrative: Maintain accurate and updated student records using writable PDF documents stored on the UT Box system. Assist in the evaluation of degree progression via the Interactive Degree Audit system. Assist with outreach to students to assist in their progression towards 4‑yr graduation. Collaborate with the career engagement office to promote internship and career opportunities for education majors.
• Outreach & Recruitment: Visit with prospective students and parents in appointments set up by the Freshman Admissions office, the COE Student Success and Recruitment office, or the Dean's Office.
• Special Events: Represent COE at various events throughout the year including, but not limited to: commencement ceremonies, special lectures, Gone to Texas, Honors Day, admissions and outreach events, and Family Weekend.
• Professional Development: Membership of Academic Counselor Association (ACA) on campus.
• Other related functions as assigned.

Required Qualifications

• Bachelor's degree in a related field and four years of experience working with college students in an academic setting.
• Experience can be in academic advising, counseling, new student services, student success, assessment, and/or administration of student academic and support programs.
• Demonstrated experience working effectively in a team environment.
• Demonstrated excellent verbal and written communication skills.
• Demonstrated excellent interpersonal and customer service skills.
• Demonstrated experience managing multiple projects and working under deadlines.
• Comfortable with public speaking, including phone calls, delivering presentations and communicating with individuals.

Preferred Qualifications

• Master's degree in a related field and two years of experience in academic advising, counseling, new student services, student success, assessment, and/or administration of student academic and support programs.
• Experience with UT student services procedures and/or experience in student personnel programs. Knowledge of university resources and administrative applications. Familiarity with campus culture and student life.
• Demonstrated ability to multi‑task and handle concurrent projects with accuracy, diplomacy, and discretion.
• Ability to take initiative and work independently.
• Ability to problem solve and maintain composure when faced with a challenge.
• Ability to work efficiently and effectively under pressure and with frequent interruptions.
• Must be able to relate to the students' needs, support their success and have difficult discussions when the need arises.

Salary

$50,000 + depending on qualifications

Working Conditions

• Typical office environment
• Use of manual dexterity
• Repetitive use of a keyboard at a workstation

Work Shift

• Standard 8am-5pm schedule
• Flexible Work Arrangement may be considered following probationary period

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Employment Eligibility

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University‑Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retention Plan Eligibility

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer Statement

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.