Assoc Admin Assistant

PepsiCo; Saint Petersburg (FL); On-site; USD 40,000 - 63,000; Full time

Benefits offered by this job

Comprehensive benefits package

Paid time off

Job summary

PepsiCo Inc. in Saint Petersburg, FL seeks an experienced Assoc Admin Assistant to support daily operations at our St. Petersburg facility. As the sole on-site administrative professional, you will manage cashiering, AP/AR coordination, and office logistics in a fast-paced environment.

You will interact with internal and external partners, maintain documentation, reconcile deliveries using SAP, and ensure processes run smoothly while upholding PepsiCo standards for professionalism and compliance.

Qualifications

• High School Diploma or GED required.
• 3–5 years of administrative experience.
• Strong organizational and time-management skills.
• Multitask effectively with urgency while maintaining accuracy.
• Excellent written and verbal communication.
• Proficiency in Outlook, Word, Excel, and PowerPoint.
• Self-motivated, proactive, and customer-focused.
• Professional and respectful demeanor.

Responsibilities

• Support daily cash operations by cashiering and reconciling deliveries using SAP, banking applications.
• Review and maintain cashiering documentation, reports, activity logs, and POD records while tracking payment discrepancies.
• Partner with stakeholders and centralized Accounts Receivable teams to resolve customer payment and collection issues.
• Process accounts payable transactions accurately and promptly.
• Manage shipping and receiving activities and coordinate office, breakroom, and maintenance supply inventory and replenishment.
• Maintain a clean, organized, and professional office environment, including reception and common areas.
• Serve as a key administrative resource for the local team, supporting daily operations and business needs.
• Provide comprehensive administrative support, serving as a point of contact for customers, suppliers, and visitors.

Skills

Multitasking

Organizational skills

Communication

Self-motivation

Education

High School Diploma or GED

Tools

Outlook

Word

Excel

PowerPoint

Job description

Overview

We are seeking an experienced and highly motivated Assoc Admin Assistant to support daily operations at our St. Petersburg facility. As the sole on-site administrative professional, this role requires a self-starter who can work independently, adapt to changing priorities, and maintain a high level of professionalism in a fast-paced operations environment.

The successful candidate will be comfortable wearing multiple hats, managing competing demands, and collaborating with a variety of internal and external stakeholders. This position plays a critical role in ensuring administrative excellence, operational efficiency, and compliance with established processes and procedures.

Responsibilities

• Support daily cash operations by cashiering and reconciling deliveries using SAP, banking applications,
• Review and maintain cashiering documentation, reports, activity logs, and proof of delivery (POD) records while tracking payment discrepancies.
• Partner with stakeholders and centralized Accounts Receivable teams to resolve customer payment and collection issues.
• Process accounts payable transactions accurately and promptly
• Manage shipping and receiving activities and coordinate office, breakroom, and maintenance supply inventory and replenishment.
• Maintain a clean, organized, and professional office environment, including reception and common areas.
• Serve as a key administrative resource for the local team, supporting daily operations and business needs.
• Provide comprehensive administrative support, serving as a point of contact for customers, suppliers, and visitors; managing office communications and inquiries; and supporting special projects, operational priorities, and other administrative needs as needed.

Compensation and Benefits

• The expected compensation range for this position is between $39,500 - $63,100.
• Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement.
• In addition to salary, PepsiCo offers a comprehensive benefits package to support our employees and their families, subject to elections and eligibility: Medical, Dental, Vision, Disability, Health, and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined Contribution Retirement Plan.

Qualifications

• High School Diploma or GED required.
• Minimum of 3–5 years of administrative experience.
• Strong organizational and time-management skills with the ability to prioritize in a fast-paced environment.
• Proven ability to multitask with a sense of urgency while maintaining accuracy.
• Exceptional attention to detail and follow-through.
• Strong written and verbal communication skills with the ability to interact professionally and constructively with internal and external partners.
• Self-motivated, proactive, and customer-focused.
• Demonstrated tact, integrity, maturity, professionalism, and respect for others.
• Advanced computer proficiency, including Outlook, Word, Excel, and PowerPoint

EEO Statement

Our Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Credit Reporting Act, and all other applicable laws, including but not limited to, San Francisco Police Code Sections 4901-4919, commonly referred to as the San Francisco Fair Chance Ordinance; and Chapter XVII, Article 9 of the Los Angeles Municipal Code, commonly referred to as the Fair Chance Initiative for Hiring Ordinance.

All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

PepsiCo is an Equal Opportunity Employer: /Female / Minority / Disability / Protected Veteran / Sexual Orientation / Gender Identity

If you'd like more information about your EEO rights as an applicant under the law, please download the available EEO is the Law & EEO is the Law Supplement documents. View PepsiCo EEO Policy.

Please view our Pay Transparency Statement