Assistant Vice President, Contracts

New York City Economic Development Corporation; New York (NY); On-site; USD 105,000 - 108,000; Full time

Benefits offered by this job

Medical, dental, and pharmacy plans

Vision and hearing benefits

Flexible spending accounts

Job summary

The New York City Economic Development Corporation seeks an experienced Assistant Vice President to lead contracts registration for the Asset Management portfolio. You will coordinate with Budget, Asset Management, SBS, and the Comptroller’s Office to keep registration packages on track and risks under control.

You will monitor status, prepare leadership updates, and drive process improvements while collaborating across departments to meet deadlines and ensure compliance.

Qualifications

• Bachelor’s degree and at least 5 years of relevant work experience in contracts administration, procurement, project management, or a related field; knowledge of City policies and public-sector registration processes a plus.
• Demonstrated verbal and written communication skills, including the ability to present information clearly to senior stakeholders.
• Ability to manage multiple priorities and meet established deadlines.
• Ability to coordinate projects collaboratively across departments and maintain progress under tight timelines.
• Strong analytical, critical-thinking, and problem-solving skills related to registration document review, portfolio oversight, and issue resolution.
• Ability to learn and apply new computer programs, databases, and workflows as job requirements evolve.
• Experience with NYC Budget Process and databases preferred.
• Proficient in Microsoft Excel, Word, and PowerPoint.
• NYC residency is required within 180 days of hire.

Responsibilities

• Collaborate across departments to track and manage registration packages within an assigned portfolio, serving as a liaison with NYCEDC Budget, Asset Management, project managers, the Department of Small Business Services (SBS), and the City Comptroller’s Office.
• Support the Vice President, Contracts Registration by coordinating and participating in portfolio-related meetings, including At-Risk meetings, biweekly departmental meetings, and other registration discussions.
• Monitor the Master Contract List and maintain accurate, structured tracking of registration status, outstanding items, deadlines, and follow-up actions.
• Review and assess registration package documents submitted to the Contracts Department prior to submission to the Comptroller’s Office; identify gaps and coordinate timely resolution.
• Proactively identify at-risk registrations, assess delays or outstanding requirements, and collaborate with stakeholders to develop solutions and facilitate timely resolution.
• Prepare and present regular portfolio updates to the Vice President, Contracts Registration, Chief Contracting Officer, and other senior leadership, as appropriate, highlighting registration status, key risks, outstanding matters, and recommended next steps.
• Assist the Vice President, Contracts Registration with registration-related correspondence and support ongoing updates to departmental procedures and tracking practices.
• Other duties as assigned.

Skills

Verbal & written communication

Project coordination

Analytical thinking

Stakeholder management

MS Office proficiency

Education

Bachelor’s degree

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Budget databases

Job description

Our Vision : To make New York City the global model for inclusive innovation and economic growth, fueled by the City’s diverse people and businesses.

Our Mission : Creating a vibrant, inclusive, and globally competitive economy for all New Yorkers.

POSITION OVERVIEW :

The Assistant Vice President (AVP), Contracts will support NYCEDC’s contract registration activities, with a primary focus on the Asset Management portfolio. Reporting to the Vice President, Contracts Registration, who oversees the Registration team, the AVP will work closely with project managers and cross-departmental stakeholders to ensure registration-related matters are addressed efficiently and in a timely manner. The AVP will be responsible for managing an assigned registration portfolio, monitoring progress, identifying and addressing potential risks, and providing updates and recommendations to senior leadership.

ESSENTIAL DUTIES AND RESPONSIBILITIES :

• Collaborate across departments to track and manage registration packages within an assigned portfolio, serving as a liaison with NYCEDC Budget, Asset Management, project managers, the Department of Small Business Services (SBS), and the City Comptroller’s Office.
• Support the Vice President, Contracts Registration by coordinating and participating in portfolio-related meetings, including At-Risk meetings, biweekly departmental meetings, and other registration discussions.
• Monitor the Master Contract List and maintain accurate, structured tracking of registration status, outstanding items, deadlines, and follow-up actions.
• Review and assess registration package documents submitted to the Contracts Department prior to submission to the Comptroller’s Office; identify gaps and coordinate timely resolution.
• Proactively identify at-risk registrations, assess delays or outstanding requirements, and collaborate with stakeholders to develop solutions and facilitate timely resolution.
• Prepare and present regular portfolio updates to the Vice President, Contracts Registration, Chief Contracting Officer, and other senior leadership, as appropriate, highlighting registration status, key risks, outstanding matters, and recommended next steps.
• Assist the Vice President, Contracts Registration with registration-related correspondence and support ongoing updates to departmental procedures and tracking practices.
• Other duties as assigned.

QUALIFICATIONS :

• Bachelor’s degree and at least 5 years of relevant work experience in contracts administration, procurement, project management, or a related field; knowledge of City policies and public-sector registration processes a plus.
• Demonstrated verbal and written communication skills, including the ability to present information clearly to senior stakeholders.
• Ability to manage multiple priorities and meet established deadlines.
• Ability to coordinate projects collaboratively across departments and maintain progress under tight timelines.
• Strong analytical, critical-thinking, and problem-solving skills related to registration document review, portfolio oversight, and issue resolution.
• Ability to learn and apply new computer programs, databases, and workflows as job requirements evolve.
• Experience with NYC Budget Process and databases preferred.
• Proficient in Microsoft Excel, Word, and PowerPoint.
• NYC residency is required within 180 days of hire.

Salary Range

$105,000 - $108,000 USD

About Us: New York City Economic Development Corporation is a mission-driven, nonprofit organization that works for a vibrant, inclusive, and globally competitive economy for all New Yorkers. We take a comprehensive approach, through four main strategies: strengthen confidence in NYC as a great place to do business; grow innovative sectors, with a focus on equity; build neighborhoods as places to live, learn, work, and play; and deliver sustainable infrastructure for communities and the city’s future economy .

N YCEDC is committed to offering competitive benefits to support employee health, happiness, and work-life balance . We offer comprehensive benefits and unique perks to ensure NYCEDC employees flourish in their professional and personal lives:

• Medical, dental, and pharmacy plans
• Vision and hearing benefits
• Flexible spending accounts for healthcare and dependent care
• Short term and long-term disability coverage
• 100% employer covered life insurance and supplemental life insurance coverage
• Up to 25 vacation days
• Floating Holidays and Summer Fridays
• Parental leave - up to 20 paid weeks
• Retirement savings programs
  • Company-paid 401(a) defined contribution plan
  • 457(b) tax-advantaged retirement savings plan
• Tuition Reimbursement program
• Continuing education and professional development
• Public Service Loan Forgiveness (PSLF) eligible employer
• College savings plan
• A Calm.com membership for mindfulness and mental health support
• Employee discounts through Plum Benefits and much more

Benefits listed above may vary based on the length and nature of your employment with New York City Economic Development Corporation. These benefits are subject to be modified at any time, at the discretion of the organization.

The New York City Economic Development Corporation is an Equal Opportunity Employer. Our Diversity, Equity, and Social Responsibility Mission is to create a People First strategy by attracting, retaining , and engaging a diverse and talented workforce. Like the city of New York, NYCEDC knows our strength comes from each of our connected parts, making the fabric of our organization better and stronger because of our unique employees' talents.

At NYCEDC, all applications are reviewed by our Talent Acquisition team and hiring managers. We do not use artificial intelligence (AI) tools to screen, evaluate, or make decisions regarding candidate resumes or applications. Each candidate is considered through a thoughtful, human-led review process to ensure equity , consistency, and alignment with the needs of the role.

For more information, visit our website at edc.nyc .

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As set forth in New York City Economic Development Corporation’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

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