Assistant Veterinary Hospital Manager

Western Veterinary Partners; Newberg (OR); On-site; USD 39,000 - 44,000; Full time

Benefits offered by this job

Bonus package

CE allowance

Health insurance

Life insurance

Employee Assistance Program

401k with company match

Paid time off

Job summary

Family Pet Clinic of Newberg is seeking an Assistant Hospital Manager to help lead our team and support day-to-day operations. The role emphasizes mentoring, organization, and a positive, collaborative workplace for staff and pets alike.

Working with the Hospital Manager, you will oversee workflows, staff growth, and ensure resources are available to deliver excellent patient and client care while expanding services and partnerships.

Qualifications

• 5+ years of veterinary experience as a Veterinary Assistant or Veterinary Technician.
• Previous team leadership, mentoring, or training experience required.
• Strong understanding of daily veterinary hospital operations and patient flow.
• Ability to support scheduling, staffing coordination, inventory, and daily workflow.
• Proven ability to lead by example, coach teammates, and develop a positive team culture.
• Strong communication, organization, problem-solving, and conflict-resolution skills.
• Comfortable assisting with both reception and technician duties when needed.
• Motivated to grow into a leadership role while remaining hands-on with the team.

Responsibilities

• Assist with accounts receivable, outstanding invoices, payroll processes, and monthly financial reporting.
• Manage the schedule for support staff and veterinarians; monitor client charts and shared inbox.
• Collaborate with leadership to develop long-term goals and partnerships.
• Oversee marketing strategies, client concerns, and client experience enhancements.
• Oversee inventory management, vendor relationships, pricing updates, and online pharmacy coordination.
• Coordinate routine facility and equipment maintenance and ensure a well-organized hospital.

Skills

Veterinary experience

Team leadership

Operations management

Staff development

Communication

Problem-solving

Scheduling

Tools

Accounts & payroll

Inventory management

Job description

Are you a natural leader who enjoys supporting a team, keeping daily operations running smoothly, and making a difference in the lives of pets and their people?

Family Pet Clinic of Newberg is seeking an Assistant Hospital Manager to help lead our team and support the day-to-day operations of the hospital. This role is ideal for someone with previous veterinary experience who enjoys mentoring others, developing team members, and creating an organized, positive, and collaborative work environment.

Working closely with the Hospital Manager, you'll help oversee daily workflows, support staff development, assist with operational responsibilities, and ensure our team has the tools and resources they need to provide excellent patient and client care.

Key Responsibilities Include:

• Financial & Administrative Support: Assist with accounts receivable, outstanding invoices, employee balances, monthly financial reporting, and payroll processes. Help monitor financial activity and identify opportunities for improvement
• Scheduling & Workflow Coordination: Manage the schedule for support staff and DVMs, review new client charts, and monitor the clinic's shared email inbox to ensure timely communication and follow-though
• Strategic Direction: Collaborate with leadership to develop and execute long-term goals, expand services, and support referral and business partnerships.
• Client & Community Engagement: Oversee marketing strategies, resolve client concerns, enhance client experience, and foster retention and growth.
• Inventory & Vendor Management: Oversee inventory management, including ordering, annual inventory counts, online pharmacy coordinator, vendor relationships, and pricing updates. Ensure supplies and products are appropriately stocked and managed.
• Facility and & Equipment Management: Coordinate routine equipment maintenance, address facility needs, and help ensure the hospital remains organized, functional, and well-equipped.

Schedule and compensation:

• Compensation: $ 28 - 32 per hour, for each hour worked
• This is a full-time position, with a 4/10 or 5/8 schedule with availability Monday - Friday and every other Saturday.

Full-time Benefits Package*:

• Bonus package: $500 - $2000 based on experience and credentials
• CE allowance: $500-$1,000 based on tenure and credentials
• Health package: Medical, dental, and vision insurance
• Life insurance and disability
• Employee Assistance Program
• 401k with company match
• Paid time off in accordance with site policy and applicable law

Your Qualifications:

• 5+ years of veterinary experience as a Veterinary Assistant or Veterinary Technician
• Previous team leadership, mentoring, or training experience required
• Strong understanding of daily veterinary hospital operations and patient flow.
• Ability to support scheduling, staffing coordination, inventory, and daily workflow.
• Proven ability to lead by example, coach teammates, and help develop a positive team culture.
• Strong communication, organization, problem-solving, and conflict-resolution skills.
• Comfortable assisting with both reception and technician duties when needed.
• Motivated to grow into a leadership role while remaining hands‑on with the team and daily hospital operations.

What makes Family Pet Clinic of Newberg unique?

Family Pet Clinic of Newberg is a well-established, full-service veterinary practice serving Newberg and the surrounding community. Our seven-doctor team is dedicated to providing compassionate, high-quality care in a warm, family-focused environment. We care for dogs, cats, pocket pets, and reptiles and offer a wide range of services, including preventive care, dentistry, surgery, diagnostics, acupuncture, and orthopedic care. The team also strongly advocates for Fear Free handling, prioritizing a calm, low-stress experience for every patient. We pride ourselves on teamwork, strong client relationships, and creating a positive, supportive workplace where both pets and team members can thrive.

Pay Range

$28 - $32 USD

This is a good-faith estimate based on the role's requirements at the time of posting. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. The Company offers a comprehensive benefits package that may include medical, dental, and vision benefits, vacation, sick leave, 401(k), and other benefits depending on role and location. A complete description of benefits available for this position will be provided during the hiring process. Where required under applicable law, Company provides eligible employees with paid sick leave, health emergency leave, and other legally mandated benefits programs, all in accordance with the requirements of applicable state and local law depending on the location of the practice you support.

Western Veterinary Partners is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity or expression, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, marital status, pregnancy, childbirth or related conditions, veteran or military status, or any other characteristic protected by applicable federal, state, or local law. Western Veterinary Partners is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in the job application process. If you need assistance or an accommodation due to a disability, please contact [e-mail]. Hiring decisions will be based on merit, qualifications and the legitimate needs of the business.

Voluntary Self-Identification

As an equal opportunity employer, we invite applicants to voluntarily self-identify demographic information for compliance and reporting purposes. Completion of this form is entirely voluntary and refusal to provide this information will not subject you to any adverse treatment.

Any information provided will be kept confidential and maintained in accordance with applicable laws and regulations. This information will not be used in making hiring decisions.

We are committed to creating an inclusive workplace and do not discriminate on the basis of race, color, religion, creed, sex, sexual orientation, gender identity or expression, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, marital status, pregnancy, childbirth or related conditions, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.