Assistant Residency Coordinator, Anesthesiology

SUNY Downstate Health Sciences University; New York (NY); On-site; USD 52,000 - 76,000; Full time

Job summary

SUNY Downstate Health Sciences University is seeking a full-time Assistant Residency Program Coordinator / TH Staff Assistant 1 to support the Department of Anesthesiology. The role focuses on administrative operations, scheduling, documentation, and resident support.

The ideal candidate will have a bachelor's degree or equivalent, strong organizational skills, and proficiency with Microsoft Office and databases. Healthcare or academic experience is a plus.

Qualifications

• Bachelor's degree or equivalent work experience.
• Experience in healthcare or academic setting preferred.
• Strong organizational and communication skills.
• Proficiency with Microsoft Office and databases.
• Ability to work independently and as part of a team.
• Knowledge of accreditation requirements is a plus.

Responsibilities

• Provide day-to-day administrative support for the residency program.
• Maintain resident files, schedules, and duty hours.
• Assist with accreditation paperwork and data entry.
• Coordinate meetings, events, and travel arrangements.
• Communicate with residents, faculty, and staff.
• Support resident wellness initiatives.

Skills

Communication

Organization

Attention to detail

MS Office

Education

Bachelor's degree or equivalent

Tools

Database systems

Job description

Job Description

The Department of Anesthesiology at SUNY Downstate Health Sciences University is seeking a full-time Assistant Residency Program Coordinator / TH Staff Assistant 1.

Responsibilities

Administrative Support

• Assist in the day-to-day administrative operations of the residency program.
• Assist with all the required ACGMEIRRC/GME/hospital maintenance paperwork and data entry.
• Maintain and update resident files, records, and databases.
• Monitor block academic schedule, duty hours, evaluations, procedure log, and scholarly profile of each resident.
• Biannual reporting of the milestones to the ACGME.
• Ensure compliance with accreditation requirements and institutional policies.
• Complete the required Annual Program Evaluation for submission to the GMEC.
• Assist with orientation, proctoring in-training services examination, credentialed, and repayment of residents.

Scheduling

• Assist in preparing and maintaining resident schedules, including rotations, call schedules, and educational activities.
• Coordinate and schedule meetings, conferences, and other educational events.
• Manage room reservations and logistical arrangements for meetings and events.

Communication

• Serve as a point of contact for residents, faculty, and staff regarding residency program-related inquiries.
• Draft and distribute routine communications, newsletters, and announcements to residents and faculty.
• Maintain the residency program's online presence, including website updates and social media postings.

Documentation and Reporting

• Assist in collecting, organizing, and submitting required documentation for accreditation and institutional reviews.
• Prepare and distribute reports, surveys, and evaluations as needed.
• Ensure accurate and timely documentation of resident evaluations, milestones, and progress.

vent Planning

• Assist in planning and coordinating residency program events such as orientation, graduation, recruitment, and social activities.
• Manage event logistics, including venue setup, catering, and audiovisual needs.
• Coordinate travel arrangements and reimbursements for residents and faculty attending conferences and off-site events.

Resident Support

• Provide administrative support to residents, addressing their needs and concerns.
• Assist residents with credentialing, licensure, and other necessary documentation.
• Facilitate resident wellness initiatives and support services.

Qualifications

• Bachelor's Degree in a relevant field or equivalent work experience.
• Previous administrative experience, preferably in a healthcare or academic setting.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and database management.
• Ability to work independently and as part of a team.
• Strong interpersonal skills and the ability to interact effectively with residents, faculty, and staff.
• Knowledge of accreditation and regulatory requirements for residency programs is a plus.
• Or, a satisfactory equivalent combination of experience, education and training to the above.

About Us

Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors.

About The Team

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at [phone] or via email at [e-mail].

Equal Employment Opportunity

SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws.

Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encouraged to apply.

If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at [e-mail].