Assistant to the COO/ Project Assistant

Manay CPA Inc.; Georgia (VT); Remote; USD 40,000 - 80,000; Full time

Job summary

An established industry player seeks a dedicated Executive Assistant to support its leadership team. This role involves managing schedules, communications, and logistics while ensuring smooth operations in a fully remote setting. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to thrive in a fast-paced environment. Join a firm that values personal connections and offers a family-like culture, where your contributions will directly impact the success of clients and the organization. If you are a proactive problem solver with a passion for excellence, this opportunity is perfect for you.

Benefits

Fully remote working opportunities

Paid vacation and holidays

Excellent ongoing training

Great company culture

Growth opportunities

Qualifications

• 2-5 years of experience as an executive or administrative assistant.
• Proficiency in Microsoft Office applications is essential.

Responsibilities

• Provide administrative support to the COO and Partners, managing schedules and communications.
• Handle travel coordination and manage email inboxes professionally.

Skills

Microsoft Word

Microsoft Excel

Microsoft Outlook

Verbal Communication

Written Communication

Attention to Detail

Problem Solving

Teamwork

Education

Bachelor's Degree

Job description

Who We Are

Manay CPA is a reputable full-service accounting firm based in Atlanta, GA, with over 20 years of experience. We provide comprehensive accounting and tax solutions to individuals and businesses across all 50 states. Our expertise spans new business formation, accounting, tax, payroll, consulting, and human resources.

Our vision is to become the most integral partner and guide in the world for entrepreneurs, corporations, start-ups, and businesses as they move along in their growth path. Through personalized solutions, we empower our clients to navigate the complexities of the business landscape and reach their full potential. Building sincere and long-lasting relationships is at the core of our mission, as we believe success goes beyond financial milestones. We strive to cultivate genuine connections and make a positive impact on our clients' lives.

As a vital player in the industry, Manay CPA assists local and global investors in navigating the intricate U.S. tax, financial, and federal regulatory landscape. We specialize in developing tailored growth roadmaps for entrepreneurs, providing guidance at every step. Our commitment to excellence and client satisfaction has earned us recognition, including the Top 25 Small Business of the Year Award from the COBB Chamber of Commerce for four consecutive years. Additionally, our Managing Partner & CEO, Burcu Bree Manay, has been selected as one of the 'Top 50 Women in Accounting,' highlighting her expertise and influence in the field.

Now, with the prestigious 'Top 100 Small Businesses' title by the US Chamber of Commerce added to our list of accomplishments, we stand as a beacon of success, ready to continue serving our clients with the highest standards of excellence and dedication. Join us on the path to financial prosperity and success with Manay CPA, where your goals become our mission.

Check out our website for more:https://www.manaycpa.com

Responsibilities

• Provide comprehensive administrative and personal support to the COO and Partners, managing schedules, communications, and workflows.
• Oversee business and personal calendar & meeting management—coordinate, confirm, and adjust appointments, register for events, and proactively balance external commitments.
• Handle travel and logistics coordination—book flights, lodging, and transportation; provide travel time estimates, parking details, and reconcile mileage for reporting.
• Manage email inboxes for the COO and Partners, including drafting, proofreading, and sending professional correspondence.
• Maintain and update LinkedIn accounts and contact lists as needed.
• Screen, answer, and return calls, WhatsApp, and text messages professionally and efficiently.
• Maintain and update client information in the CRM system to ensure data accuracy.
• Assist in project planning, execution, and tracking, focusing on financial and operational initiatives.
• Analyze project data, monitor progress, and identify key performance trends to support decision-making.
• Conduct research on market trends, competitors, industry updates, and best practices to provide insights for business initiatives and reports.
• Gather and verify data from credible sources, compile findings, and present recommendations through summaries, charts, and presentations.
• Develop and maintain project management tools and dashboards to provide visibility on timelines, tasks, and deliverables.
• Prepare detailed reports, financial statements, presentations, and dashboards for internal distribution by gathering and analyzing data from multiple sources. Ensure reports are accurate, visually clear, and provide actionable insights.
• Collaborate with internal and external stakeholders to collect necessary information, track progress, and follow up on action items and deliverables to ensure project milestones are met.
• Monitor deadlines and proactively remind stakeholders of upcoming tasks, reporting timelines, and required inputs.
• Consolidate feedback and updates from various departments to maintain clear and up-to-date project documentation.
• Assist in preparing meeting agendas, recording minutes, and tracking follow-up items to ensure accountability and timely completion.
• Provide administrative support in generating and formatting graphs, charts, and visuals for reports and presentations.
• Perform data entry tasks with exceptional accuracy and attention to detail.
• Work independently while effectively managing multiple priorities and competing deadlines.
• Assist other departments as needed to ensure smooth business operations.
• Other duties may be assigned from time to time within the scope of the position.

Requirements

• Bachelor's Degree in related fields
• 2 - 5 years of professional experience in related fields
• Only candidates with 2+ years of professional experience as an executive assistant, administrative assistant, program coordination, event planner, and/or communications will be considered.
• Proficiency in Microsoft Word, Excel, Outlook
• Native/Bilingual in Turkish, excellent verbal and written communication skills in business English. All interviews will be conducted in English!
• Positive and team player personality
• This is a full-time Remote Position
• A dedicated office room/space is required
• Due to the nature of the position, weekends may be required. The ideal candidate must be flexible.
• Work hours will be based on US TIME ZONES (EST)

Behaviors for Success

• Results-Oriented & Takes Ownership- Delivers results in every situation. Works with a sense of urgency to find solutions and complete work.
• Attention to Detail– ensures work output is accurate, can find mistakes before documents are submitted; is thorough and thoughtful.
• Excited about challenges and solving problems– The opportunity and growth at our company are huge and move fast. As a result, we encounter a lot of challenges and problems to solve individually and as a team. You’ll be someone that sees challenges as opportunities to improve.
• Communication– Ability to communicate both verbally and written - in a persuasive, organized, and appropriate manner. Effectively communicate in meetings at all levels. Creates presentations with leadership for internal and external groups and will have thoughts on continual improvements. Able to present both popular and unpopular messages when needed.
• Adaptable- Ability to be flexible, accommodating, maneuvering effectively when priorities and timelines change. Enjoys working in a fast-paced ever-changing environment.
• Customer Service Orientation– Gains trust of the Executive Leadership team, can quickly understand the needs of the corporate functions, and can drive personal deliverables based on the needs of the business.
• Teamwork– ability to foster good working relationships among team members, and works effectively in and contribute to a team environment.
• Entrepreneurial– ability and desire to take ownership of activities and projects.

We Offer

• USD base salary based on experience
• Fully remote working opportunities
• Great company culture, family-like work environment
• Excellent on-going training
• Paid vacation and holidays
• Growth opportunities

As an international company, we kindly request that you add your English resume/CV to your application. Applicants who do not provide an English resume/CV may not be considered.

Manay CPA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

You can reach our Applicant Data Protection Policy through this link:

https://www.manaycpa.com/tr/hakkimizda/kariyer/calisan-adayi-kvkk/