Assistant to the Chair

SUNY COLLEGE OF OPTOMETRY - UNIVERSITY EYE CENTER; Conway, Northern (AR, KY); Hybrid; USD 27,000 - 38,000; Full time

Job summary

The University of Central Arkansas seeks an Assistant to the Chair to coordinate office activities, research and prepare reports, and assist in developing administrative policies as directed by the supervisor.

Responsibilities include managing course scheduling, enrollment reporting in Banner and Argos; overseeing hiring and records via PeopleAdmin; handling facilities, budgets, travel, events, and digital presence, while ensuring compliance with university policies.

Qualifications

• The formal education equivalent of a high school diploma; plus one year of specialized training in business management or related field; plus three years of experience in a related field.
• Ability to manage course scheduling, enrollment reporting, and financial processes.
• Experience with university HR processes, budgeting, and travel logistics is preferred.

Responsibilities

• Coordinate office activities and prepare special reports.
• Assist with policy development and procedural recommendations.
• Manage scheduling, enrollment reporting, and budgets for the department.
• Oversee facilities, personnel operations, and purchasing.
• Support events, digital presence, and clinic workflows as needed.

Skills

Communication skills

Office equipment operation

Policy interpretation

Team collaboration

Education

High school diploma

Specialized training in business/related field

3+ years related experience

Tools

Banner system

Argos

PeopleAdmin

Workday or similar would be ok

Job description

Please see Special Instructions for more details.

Review of applications begins immediately; position open until filled.

Title Information

Full-Time/Part-Time

Full-Time/Part-Time Full Time

Salary Range

Salary Range $31200.00

Will this position be Onsite, Remote, or Hybrid?

Will this position be Onsite, Remote, or Hybrid? Onsite

Position Information

Posting Number

Posting Number NC1202026

Working Title

Working Title Assistant to the Chair

Department Org

Department Org 348000 - Dept of Comm Science & Disorders

Why should you work at UCA?

We are excited that you are considering joining the UCA Family—the faculty, staff, students and alumni—who make the University of Central Arkansas a great place to work!
At the University of Central Arkansas, we value our employees striving to maintain a work-life balance. We realize that this affects the overall well-being of employees while learning to prioritize challenging work and the ability to make a difference. Participation in university-wide flexible work schedules may be available for certain positions. Training is provided on systems or job-specific software, and tools are available supporting professional and personal development. The benefits package allows you to customize your benefits to meet your current needs, with the ability to adjust them as your priorities change. This includes university contributions to health, dental, life and disability insurance, 80% tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a retirement program with university contributions of 10% of employee salary. Also available are health and wellness incentives, as well as access to sports and cultural activities on campus for the family, free gym membership and equipment rentals.

Position Summary

The Assistant to the Chair is responsible for coordinating office activities, researching and preparing special reports, and developing, revising, and recommending administrative policies and procedures as directed by supervisor. This position is governed by state and federal laws and agency/institution policy.

Job Duties and Responsibilities

The Assistant to the Chair is responsible for fulfilling overall clerical duties related to the Department of Communication Sciences and Disorders. This involves managing academic coordination, facilities, budgets, and personnel operations. Core responsibilities include managing course scheduling, enrollment, and reporting within Banner and Argos; overseeing full-lifecycle hiring, personnel records, and Work-Study budgets via PeopleAdmin; and directing day-to-day facilities, key access, inventory, and equipment calibration. Financial duties encompass tracking departmental and Foundation budgets, processing procurement, preparing financial reports, reconciling end-of-year accounts, and handling faculty and student travel logistics in compliance with university policy. Additionally, this position assists in planning departmental events, maintains the digital and web presence, supports clinic workflows, ensures compliance with CAPCSD accreditation standards, and collaborates on college-wide staff engagement initiatives and other duties as assigned.

Knowledge, Skills, and Abilities

Good oral and written communication skills are essential. Ability to operate standard office equipment; liaise with faculty, healthcare professionals, students and the public; oversee purchasing, maintenance, and repair of clinic equipment; hire and manage student workers. Ability to develop, recommend, interpret, and apply policies and procedures. Ability to analyze financial records and prepare reports. Ability to plan, organize, and direct the work of others. Knowledge of computers and software applications.

Skills Considered Essential for Success

• Knowledge of the organization and administration of higher education.
• Knowledge of state, federal, and university rules, regulations and procedures.
• Ability to work in a diverse and dynamic environment.
• Ability to work collaboratively and independently with common goals as a part of a team.
• Ability to make sound judgments.
• Effective interpersonal communication, writing, and organizational abilities.
• Civility in all interactions.
• Demonstrate effective follow-up.

Required Education and/or Experience

The formal education equivalent of a high school diploma; plus one year of specialized training in business management, business education, or a related field; plus three years of experience in specialized or a related field applicable to work performed. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND /OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS , EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS , UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE .

Preferred Education and/or Experience

The formal education equivalent of a high school diploma, plus three years of experience in a specialized or related area applicable to work performed.

University, Campus, and Community Description

Thank you for your interest in employment at the University of Central Arkansas.
Founded in 1907, UCA has an enrollment of more than 10,000 students and employs over 1,300 full-time employees. The university offers more than 85 undergraduate and 59 graduate certificate and degree programs, including doctoral programs in five disciplines. UCA is proud of its tradition of teaching excellence and its contributions in research, scholarship, and creative activities.

Desired start date 01/01/2027

Physical Exertion

Physical Exertion Administrative Work - Exerting up to 10 pounds, Primarily indoor work

This position may be subject to a pre-employment criminal, sex-offender registry, financial history background check and drug screening. A criminal conviction or arrest pending adjudication and/or adverse financial history alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background checks and drug screening information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

UCA EEO Statement

The University of Central Arkansas is an equal opportunity institution. In keeping with its nondiscrimination policy in employment, admissions and other functions and programs, the university considers employees and students on the basis of individual merit and will not discriminate against a person on the basis of gender, race or color, ethnicity, religion, spiritual beliefs, national origin, age, familial status, socioeconomic background, sexual orientation, disability, political beliefs, intellectual perspective, genetic information, military status, or other factors irrelevant to participation in its programs.

Open Date

Open Date 09/22/2026

Close Date

Close Date 10/09/2026

Open Until Filled No

Open Until Filled No

Posting Supplemental Questions

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