Assistant to Partner and News & Broadcasting Agent

United Talent Agency; New York (NY); On-site; USD 54,000 - 75,000; Full time

Benefits offered by this job

Global company

Center of excellence

Collaborative environment

Growth opportunities

Inclusive culture

Well-being programs

Job summary

United Talent Agency (UTA) seeks an Assistant to support a Partner and an Agent within the News & Broadcasting department. This role offers exposure to industry-leading talent and the opportunity to contribute to a dynamic team.

You will manage calendars, bookings, travel, client communications, and assist with documents and presentations, while maintaining meticulous records and delivering proactive support in a fast-paced entertainment environment.

Qualifications

• Bachelor's degree preferred.
• Prior experience in a similar administrative role, preferably within the entertainment industry.
• Strong organizational skills with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Excellent written and verbal communication skills, with a high level of professionalism and attention to detail.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Proactive attitude with a willingness to take initiative and problem-solve independently.
• A passion for entertainment and a desire to learn and grow within the industry.

Responsibilities

• Provide administrative support, including managing phone, calendar, scheduling meetings, and coordinating travel arrangements.
• Create client submission lists, handle client bookings, and manage all client correspondence.
• Assist in preparing documents, presentations, and other materials for meetings and presentations.
• Track and review contracts, client calendars, and payments through a series of detailed grids
• Manage expenses and maintain accurate records using company systems and software.
• Support in the coordination of logistics for client events, industry conferences, and promotional opportunities.
• Conduct research and gather information as needed to support client projects and initiatives.
• Collaborate with team members and other departments within UTA to ensure seamless communication and workflow.

Skills

Excellent communication

Strong organizational skills

Proficiency in Microsoft Office

Proactive attitude

Attention to detail

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

United Talent Agency (UTA) seeks an Assistant to support a Partner and an Agent within the News & Broadcasting department. UTA is a leading global talent and entertainment company representing many of the world’s most acclaimed figures in film, television, music, digital media, and beyond. With a focus on innovation and collaboration, UTA is dedicated to helping our clients achieve their artistic and professional goals.

The News & Broadcasting department is a dominant force in journalism and editorial talent. The company’s roster of compelling and disparate voices, from trusted, established, respected, veteran broadcasters to rising stars who break the mold, is without parallel.

We are looking for a highly organized and motivated individual who has exceptional communication skills, strong attention to detail, and the ability to thrive in a fast-paced environment. This role offers a unique opportunity to work closely with industry-leading talent and contribute to the success of the department.

What You’ll Do

• Provide administrative support, including managing phone, calendar, scheduling meetings, and coordinating travel arrangements.
• Create client submission lists, handle client bookings, and manage all client correspondence.
• Assist in preparing documents, presentations, and other materials for meetings and presentations.
• Track and review contracts, client calendars, and payments through a series of detailed grids
• Manage expenses and maintain accurate records using company systems and software.
• Support in the coordination of logistics for client events, industry conferences, and promotional opportunities.
• Conduct research and gather information as needed to support client projects and initiatives.
• Collaborate with team members and other departments within UTA to ensure seamless communication and workflow.

What You Need

• Bachelor's degree preferred.
• Prior experience in a similar administrative role, preferably within the entertainment industry.
• Strong organizational skills with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Excellent written and verbal communication skills, with a high level of professionalism and attention to detail.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Proactive attitude with a willingness to take initiative and problem-solve independently.
• A passion for entertainment and a desire to learn and grow within the industry.

What You Will Get

• The unique and exciting opportunity to work at one of a leading global entertainment companies
• Access to the tools, leadership, and resources you will need to create and drive a center of excellence
• The opportunity to do the best work of your career
• Work in an inclusive and diverse company culture
• Competitive programs to support your well-being
• Experience working in a collaborative environment with room to grow

About UTA

UTA is a premier global talent agency built for the future of media and entertainment. The agency's diversified platform and best-in-class, client-first approach is innovative, collaborative, and positioned to lead in an evolving market. UTA represents the most celebrated artists, creatives, and brands, from icons and legends to next-generation talent. Its integrated capabilities span film and television, music, comedy, creators, sports, brands, news, publishing, speakers, theater, and more. It is based in Los Angeles with offices in the U.S., London, and Munich.

For more information: https://www.unitedtalent.com/about/

UTA and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers.

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