Assistant Supervisor of Facilities Support Services 632653

Oklahoma State University; Stillwater (OK); On-site; USD 25,000 - 29,000; Full time

Benefits offered by this job

Health, life and retirement benefits

Paid leave and 13 holidays

Tuition waivers

Gym memberships

Employee assistance program

Job summary

Oklahoma State University in Stillwater is seeking an Assistant Supervisor to join the Facilities Management FSS-Moves team. You will supervise moves, recycling, special event setups, and surplus needs for campus operations, coordinating schedules and duties to keep staffing ready for emergencies and routine work.

The role requires strong customer service and teamwork, with a focus on safety and efficient operation, including occasional after-hours work and forklift certification within 90 days

Qualifications

• High school diploma or GED plus years of related work experience or two years post-secondary education with related experience.
• Must be able to obtain forklift certification within 90 days of hire.
• Proven ability to supervise, plan schedules, and interact professionally with customers and staff.

Responsibilities

• Supervise moves, recycling, special event setup, and surplus needs for campus operations.
• Plan work schedules and assign duties to maintain adequate staffing.
• Provide technical guidance in fabrication, installation, maintenance, and service.
• Respond to emergencies, plan for irregular hours, and ensure safety protocols.

Skills

Customer service

Team player

Communication

Microsoft Office

AiM CMMS

Problem solving

Safety

Education

High School Diploma or GED

Some college coursework

Tools

Microsoft Suite

AiM CMMS

Mobile tech usage

Job description

Campus OSU-Stillwater

Contact Name & Email: Brigett Broyles, [e-mail]

Work Schedule: Monday through Friday, 8:00 am-5:00 pm with occasional evenings and weekends.

Appointment Length: Regular Continuous/Until Further Notice

Hiring Range: $18.00 - $21.00 (contingent upon available funding)

Priority Application Date: While applications will be accepted until a successful candidate has been hired, interested parties are encouraged to submit their materials to ensure full consideration.

Special Instructions to Applicants: For full consideration, please include a resume, cover letter, and contact information for three professional references.

About This Position

Looking for a motivated, skilled Assistant Supervisor to join the Facilities Management FSS-Moves department on the Oklahoma State University campus! This position will supervise the moves, recycling, special event setup, and surplus needs for campus. These may be emergency, urgent, planned, or routine work orders. The employee will plan work schedules & assign duties to maintain adequate staffing levels, to ensure that activities are performed effectively & to respond to fluctuating workloads. Assist supervisor with research, purchasing & maintaining all moving, recycling & special event equipment such as lifts, jacks, tables, chairs & staging, etc. Provide technical guidance and assistance to the department in all aspects of fabrication, installation, maintenance, and service. This position will be expected to interact with customers and other employees in a professional manner that enhances work effectiveness for the Facilities Support Services crew. Must be able to perform snow and ice removal tasks and respond at any time of the day or night when scheduled by management; therefore, you are essential personnel, requiring you to come into work regardless of the weather conditions. Some irregular and extra hours are needed for projects and emergencies. Emergencies frequently involve difficult working conditions. This may require work during non-business hours, which includes evenings, Saturdays, Sundays, and when the University is closed. This work involves regular exposure to uncomfortable and hazardous working conditions, both indoors and out, such as extreme temperatures, moving machinery, electrical sources, potentially hazardous chemicals, dirt, dust, fumes, smoke, unpleasant odors, and loud noises. The position requires regular physical exertion to complete tasks. Must be able to occasionally move about or remain in a stationary position 50% of the time. Occasionally ascends/descends heights to accomplish work. Occasional lifting, pulling, pushing, and carrying of equipment and supplies. Due to communication expectations of the position, the incumbent will be required to maintain a personal cell phone and will be required to be continually available both during and after normal working hours. Must use appropriate personal protective equipment as required (gloves, safety glasses, etc.). These items are not for personal use. OSU offers a generous benefits package for continuous, regular positions, including but not limited to health, life, and retirement benefits, paid leave, and 13 paid holidays per year. Other benefits include employee and dependent tuition waivers, free gym memberships, a free, confidential employee assistance program, and much, much more. All other duties as assigned.

Required Qualifications

• High School/GED (degree must be conferred on or before agreed-upon start date) and six years of related work experience with five years working in the specific position’s field. OR
• Two years of post-secondary education with four years of related work experience.

Certifications, Registrations, And/or Licenses

Post-secondary education may substitute for years of required experience.

Have, before hire and maintain after hire, a valid driver's license.

Acquire a forklift certification within 90 days of hire.

Skills, Proficiencies, And/or Knowledge

Must be a highly motivated team player with the ability to deliver a high level of interactive customer service, develop and maintain collaborative relationships, communicate effectively, as well as proactively solve problems. Basic computer skills, including proficient use of Microsoft Suite, including Outlook, Excel, Word, etc. Ability to evaluate others' performance and ensure adherence to stated standards. Skilled in conflict resolution and creative problem solving. Considerable knowledge of methods, standards, and equipment used in moves, special events, surplus inventory, surplus auctions, and warehouses. Ability to estimate costs and assess bids. Effective and accurate communication. Ability to establish and maintain effective working relations with contractors and departmental representatives. Ability to work independently. Ability to present a friendly and positive demeanor to children and clients served, staff, and the general public. Ability to become proficient in the use of "AiM" Computerized Maintenance Management System (CMMS) software and the use of mobile technology. Must work safely and promote a safe environment.

Preferred Qualifications

• Two (2) years of post-secondary education WITH Six (6) years of prior successful work experience in a university, moving/special events organization, or warehouse, with one (1) or more years in a leadership/supervisory position

Current forklift certification.