Assistant Supervisor for the W-2 and FICA Refunds Unit

OFF OF PAYROLL ADMINISTRATION; New York (NY); On-site; USD 80,000 - 105,000; Full time

Job summary

The NYC Financial Information Services Agency-Office of Payroll Administration (FISA-OPA) seeks an Assistant Supervisor for the W-2 and FICA Refunds Unit within the Payroll Banking and Accounting (PBA) group. Under the direction of the Supervisor, the Assistant Supervisor will assist with daily workflows and document unit processes.

The role requires strong communication, attention to detail, and experience with payroll systems (PMS, Pi, CHRMS, RMDS) and Microsoft 365.

Qualifications

• A baccalaureate degree with 24 accounting credits including advanced accounting, auditing and cost accounting.
• One of the following: CPA license with 18 months of supervisory accounting experience, or a degree with four years of professional accounting/auditing experience, 18 months in a supervisory role.

Responsibilities

• Assist the Supervisor in managing the Unit's daily assignment workflows.
• Analyze and document W-2 and FICA Refunds Unit processes and procedures.
• Support recommendations for feature additions in the FICA Refund System.
• Review wage and deduction summary adjustments in Pi or PMS; process negative one-time deductions in Pi.
• Assist in managing multiple FICA refund claims.
• Perform analytical/accounting tasks as assigned by PBA management.

Education

Bachelor's degree with accounting credits (24 credits)

CPA license

Tools

PMS

Pi

CHRMS

RMDS

ClearQuest

Microsoft 365 (Outlook, Word, Excel, PowerPoint)

Job description

The NYC Financial Information Services Agency-Office of Payroll Administration (FISA-OPA) seeks to hire an Assistant Supervisor for the W-2 and FICA Refunds Unit within the Payroll Banking and Accounting (PBA) group. Under the direction of the Supervisor, the Assistant Supervisor will:

• Assist the Supervisor with managing the Unit's daily assignment workflows.
• Analyze and document W-2 and FICA Refunds Unit processes and procedures.
• Assist the Supervisor in supporting the recommendations of feature additions in the FICA Refund System.
• Review wage and deduction summary adjustments processed in the Payroll Information (Pi) and/or PMS; process negative one-time deductions in Pi.
• Assist with managing multiple FICA (Federal Insurance Contributions Act) refund claims.
• Perform analytical/accounting tasks as assigned by the Payroll Banking and Accounting management.

Preferred Skills

• Excellent communication skills (oral and written), interpersonal, and organizational skills are required.
• Excellent work ethic and attention to detail
• Ability to analyze data, prepare statistical and narrative reports.
• Ability to work efficiently in a fast-paced environment.
• Excellent skills with Microsoft 365 products (Outlook, Word, Excel, and PowerPoint).
• Experience with the Payroll Management System (PMS), Payroll Information Administration (Pi), City Human Resource Management System (CHRMS), Reports Management Distribution System (RMDS), and ClearQuest.

#O-78

Hours/Shift

35 Hours/Day Shift

Work Location

5 Manhattan West, New York, NY

Minimum Qualifications

• 1. A baccalaureate degree from an accredited college including or supplemented by 24 credits in accounting, including one course each in advanced accounting, auditing, and cost accounting and four years of satisfactory full-time professional accounting or auditing experience, at least 18 months of which must have been in an administrative, managerial, or executive capacity or supervising a staff performing accounting or auditing work; or
• 2. A valid New York State Certified Public Accountant license and at least 18 months of satisfactory full-time professional accounting or auditing experience in an administrative, managerial or executive capacity or supervising a staff performing accounting or auditing work.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.