Payroll Funding Associate

OFF OF PAYROLL ADMINISTRATION; New York (NY); On-site; USD 42,000 - 60,000; Full time

Job summary

NYC Financial Information Services Agency - Office of Payroll Administration is seeking a Clerical Associate in the Payroll Funding, Certification and ACH Unit to fund city payrolls, manage EFT escrows, and process direct deposits.

The role requires attention to detail, strong math skills, and experience with RMDS and CHRMS. NYC residency may be required; 35-hour day shift, on-site at 5 Manhattan West, New York, NY.

Qualifications

• Four-year high school diploma or equivalent with at least one year clerical experience.
• Typing speed of at least 100 keystrokes per minute.

Responsibilities

• Fund all City agencies' payrolls by preparing Schedule of Funding Forms and submitting PRB1 and PHM in FMS.
• Calculate EFT escrow amounts for payroll cycles and prepare schedules for EFT escrows, EFT Net Pay and negative escrows.
• Confirm net pay and escrow deductions ACH files for PMS and PPMS pension payrolls and release via Infodex system.
• Make daily bank deposits into multiple City accounts using IDD and distribute deposits via email.
• Assist with check refund cancellations, direct deposit reversals and negative one-time deductions.
• Respond to direct deposit inquiries by phone or email.
• Perform miscellaneous payroll funding tasks as assigned by supervisor or directors.

Skills

Verbal & written communication

RMDS experience

Excel proficiency / math

Education

High school diploma

Tools

Pi

PMS

RMDS

CHRMS

Job description

The NYC Financial Information Services Agency-Office of Payroll Administration (FISA-OPA) seeks to hire a Payroll Funding Associate for the Payroll Funding, Certification and ACH Unit. The selected candidate will perform the following tasks:

• Fund all City agencies' payrolls by preparing Schedule of Funding Forms using various Report Management and Distribution System (RMDS) reports and submitting Payment Request - Balance Sheet (PRB1) and Payment Hold Maintenance (PHM) documents in the Financial Management System (FMS);
• Calculate Electronic Funds Transfer (EFT) escrow amounts for all payroll cycles and prepare schedules of payroll funding for EFT escrows, EFT Net Pay and negative escrows;
• Confirm net pay and escrow deductions ACH credit files for the Payroll Management System (PMS) active payrolls and Pension Payroll Management System (PPMS) pension payrolls and release these files via Infodex telephone system;
• Make daily bank deposits into multiple City bank accounts using Image Direct Deposit (IDD) devices, scan and distribute deposits to all relevant parties via email;
• Assist with check refund cancellations, direct deposit reversals and negative one-time deductions for direct deposit credit returns;
• Respond to direct deposit inquiries via phone or email and;
• Perform miscellaneous tasks of a payroll funding nature as assigned by the Supervisor and/or Directors.

Preferred Skills

• Excellent verbal and written communications skills
• Experience with Pi, PMS, RMDS (Report Management and Distribution System) and CHRMS (City Human Resource Management System)
• Excellent mathematical skills or proficiency in Excel

Additional Information: #O-37

Hours/Shift: 35 Hours/Day Shift

Work Location: 5 Manhattan West, New York, NY

CLERICAL ASSOCIATE - 10251

Minimum Qualifications

A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.

Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.